Designate Users: Overview

Select the [Users] navigation tab from the top navigation bar, and then select the [Designate Users] action tab to open the Designate Users screen (figure 1).

Designate Users Navigation

Figure 1. Designate Users Navigation

Use the Designate Users screen to designate LEA coordinators for the upcoming test administration year.

  • Quick Instructions—Access listed instructions for designating users and contacts.
  • Designate Users for Upcoming Administration—Select the organization for which to designate LEA coordinators for the upcoming test administration year.
  • Designate Users—Designate LEA coordinators as the primary coordinator or a new coordinator for the upcoming test administration year.
  • Contact Type—View a list of special education coordinators and technology coordinators for the upcoming test administration year.
  • Add or Edit Contacts—Edit or add special education coordinators or technology coordinators for the upcoming test administration year.

Quick Instructions

To designate an LEA coordinator:

  1. Select the correct organization from the drop-down list, and then select the [CONTINUE] button.
  2. If no LEA coordinators have been associated, add the users and associate them with the selected organization. Please refer to Designate Users for details.
  3. Two lists will be displayed, one for the CAASPP and one for the ELPAC, showing the associated coordinators. To designate a user for the current year, using the check boxes, select one primary user for each assessment area. Each list can have only one primary coordinator.
  4. To designate a user for the next year, select the [HERE] link, and the Grant LEA Coordinator Role (2021–22) pop-up box is displayed. Using the check boxes displayed in the pop-up, select one primary user for each assessment area. Each list can have only one primary coordinator. Select [SAVE] on the pop-up.
  5. If a coordinator is new to the role for the upcoming administration, check the “New” box, in the second column.
  6. Select [Save] at the bottom of the page.

To add a contact type:

  1. Select [Add New Contact].
  2. Complete the fields. Fields marked with an asterisk (*) are required fields.
  3. Select [Save].

Designate Users for Upcoming Administration

To display the [Designate] tab of the Designate Users screen, choose an organization—or use the default—and then select the [CONTINUE] button (figure 2).

Designate Users for Upcoming Administration

Figure 2. Designate Users for Upcoming Administration

Designate Users

Use the [Designate] tab of the Designate Users screen (figure 3) to associate LEA CAASPP coordinators or LEA ELPAC coordinators for the selected organization with the current test administration year or the next test administration year. Table 1 describes the fields on the screen.

Follow the instructions on the screen to add a new user or assign the role of LEA coordinator.

  • When the organization does not have LEA coordinators associated with it, the [Users ➔ Add] link (figure 3) is available to add users and associate them with the selected organization.
  • The [Users ➔ View & Edit] link is available to associate an existing user with the selected organization.
  • When the organization already has LEA coordinators associated with it, the screen displays a list of new users and existing users (figure 4). This list is divided into two sections, one for LEA CAASPP coordinators and the other for LEA ELPAC coordinators. Designations, which are shown in the current administration year and the next and can be edited, are as follows:
    • Primary LEA Coordinator—When selected, this indicates that the user is designated as the primary LEA coordinator.
    • New LEA Coordinator—When selected, this indicates that the user is designated as a new LEA coordinator and may require training.
  • To save changes for all users listed, select the [SAVE] button.
  • After a confirmation pop-up box is displayed, select the [CLOSE] button.

[Designate] Tab—No LEA Coordinators for This Organization

Figure 3. [Designate] Tab—No LEA Coordinators for This Organization

[Designate] Tab

Figure 4. [Designate] Tab

Table 1. Fields on [Designate] Tab

Name Description
Name The coordinator’s last name, followed by the first name
Username The coordinator’s email address
2019–20 For Current Admin, Designate as:

Each coordinator’s designation for the current administration year, with the following choices:

  • Primary—When selected, this designates the user as the primary coordinator for the organization. Only one primary coordinator can be selected per program and administration year.
  • New—When selected, this designates a new coordinator for a program or administration year.
2020–21 For Next Admin, Designate as:

The designation selected for each coordinator for the next administration year, with the following choices:

  • Primary—When selected, this designates the user as the primary coordinator for the organization. Only one primary coordinator can be selected per program and administration year.
  • New—When selected, this designates a new coordinator for a program or administration year.

Contact Type

Superintendents can use the [Contact Type] tab to create, update, or delete information on the special education and technology coordinators for their organization (figure 5).

[Contact Type] Tab

Figure 5. [Contact Type] Tab

Add or Edit Contacts

  1. From the [Contact Type] tab (figure 5), do the following:
    • Select the [ADD NEW CONTACT] button to add a new contact for the organization (figure 6).
    • Select the pencil [] icon to edit an existing contact (figure 6), but with the fields prefilled with the contact’s information).
  2. To save changes, select the [SAVE] button. Otherwise, do one of the following:
    • Select the [CLEAR] button to clear all changes and begin again.
    • Select the [CANCEL] button to close the screen without saving changes.

    Add or Edit Contacts

    Figure 6. Add or Edit Contacts