Site ELPAC Reports: Overview

Site reports can be accessed by either LEA coordinators or test site coordinators. Site reports contain data associated with the user's role and school site.

To access a site report, select the [Reports] navigation tab from the top navigation bar, and then select the [Site Reports] action tab (figure 1).

Figure 1. Site Reports Navigation

Site ELPAC Reports

The following site reports are available for ELPAC users. Select a link for details on a specific report.

Download Signed Security Forms

The Signed Security Forms Report provides a copy of every user-signed test security agreement and test security affidavit for those at the school who have access to TOMS.

Take the following steps to access this report:

  1. From the Available Reports menu, select “Download Signed Security Forms.”
  2. Once the report is selected, the Organization field will be prepopulated on the basis of the user’s logon credentials (figure 2).
  3. Select the [REQUEST NEW REPORT] button to generate a new report.
  4. When the report is ready for download, the user receives an email notification from ca-assessments@ets.org, which provides a link to retrieve the report. The link, which expires after 24 hours, is the only method of retrieval for this report.
  5. Select the [Download Signed Security Forms] link from the notification email.
    • If using the Internet Explorer browser or the Microsoft Edge browser, a message asks the user what to do with the .zip file.
    • If using the Google Chrome browser, the .zip file automatically downloads.
  6. If desired, save the .zip file locally, and then open it to access all the signed security forms.

Figure 2. Download Signed Security Forms

ELPAC School-Level STAIRS and Appeals Report

The ELPAC School-Level STAIRS and Appeals Report provides details of CAASPP STAIRS/Appeals cases and their status at the school level. It contains information about STAIRS cases, such as the school name and CDS code, the details of the test associated with the incident, the STAIRS case number, the STAIRS status, the date of the incident, the date the incident was submitted, and the Appeal number, type, and status.

ELPAC School Level SSR Distribution Report

The ELPAC LEA-Level SSR Distribution Report displays the student score report (SSR) options for all students registered for the ELPAC at the selected school. This includes SSR language preference as well as if paper or video SSRs were ordered. All reporting options are configured in TOMS.

ELPAC School Level Student Completion Status Report

The ELPAC School Level Student Completion Status Report contains the testing status of all students in the school. It provides information about the students in the school, such as name, SSID, and grade. It also provides information about the status of the test administration for each student—whether the student is registered for the test, whether the student has started or completed the test, and whether a domain exemption or alternate assessment has been assigned to the student for a given test.

ELPAC School-Level Student Test Assignment Report

The ELPAC School-Level Report generates a list of test assignments made in TOMS for all students at a selected school in the LEA. LEA ELPAC coordinators can use this report to verify student test assignments for all ELPAC assessments.

ELPAC School-Level Student Test Settings Report

The ELPAC School-Level Student Test Settings Report generates a list of the test settings assigned to each student at the school for the ELPAC assessments.

ELPAC School-Level Student Score Report PDFs

The ELPAC School-Level Student Score Report (figure 3) allows the user to download a .zip file that contains electronic ELPAC SSRs for multiple grades or a specific grade in the school.

  • The bulk download includes SSRs for all students enrolled in the school as of the last day of testing.
  • The individual download report can be used to obtain the SSR of an individual student who is enrolled in the school as of the last day of testing.

    Figure 3. ELPAC School-Level Student Score Report PDFs

Take these steps to access the bulk download report:

  1. From the Available Reports menu, select “ELPAC School-Level Student Score Report PDFs.”
  2. The Organization field will be prepopulated on the basis of the user’s logon credentials.
  3. From the drop-down School list, select the school associated with the SSRs. To select more than one school, hold the [Ctrl] key while selecting individual schools. To select all schools, select “All Schools.” This is a required field.
  4. In the Name Your Report field, enter a name for this report. Note that spaces are not allowed. Allowable characters are uppercase and lowercase letters, hyphens, underscores, and the numbers 0–9.
  5. Select the grade associated with the SSRs. To select more than one grade, hold the [Ctrl] key while selecting individual grades. To select all grades, select “All” from the drop-down Grade list. This is a required field.
  6. From the Start Date and End Date calendar [] icons, select a start date and an end date so that only SSRs for students who are at the selected school(s) and in the selected grade(s) during the specified date range are downloaded. These are required fields.
  7. Select the assessment associated with the SSRs. To select more than one assessment, hold the [Ctrl] key while selecting individual grades. To select all assessments, select “All” from the drop-down Assessments list. This is a required field.
  8. Select the score reporting language associated with the SSRs. To select more than one score reporting language, hold the [Ctrl] key while selecting individual score reporting languages. To select all score reporting languages, select “All” from the drop-down Assessments list. This is a required field. The options are:
    • All SSRs—Two sets of SSRs will be generated each student: one in English and one in the primary language of the student. Both sets of SSRs will be downloaded for each student, as per the student’s language settings.
    • English SSRs (All Students)—Only English SSRs are downloaded for all students.
    • English SSRs (English Only & Unsupported Languages)—English SSRs are downloaded for students whose primary language is English or any language other than Spanish, Filipino, Vietnamese, Mandarin, or Cantonese.
    • Spanish SSRs—Spanish SSRs are downloaded for students whose primary language is Spanish.
    • Filipino SSRs—Filipino SSRs are downloaded for students whose primary language is Filipino.
    • Vietnamese SSRs—Vietnamese SSRs are downloaded for students whose primary language is Vietnamese.
    • Traditional Chinese SSRs—Traditional Chinese SSRs are downloaded for students whose primary language is either Cantonese or Mandarin.
  9. Select “Yes” to merge the SSR PDF files into one or more files. The limit for the number of SSR PDFs per merged file is 10,000.
  10. Select the [REQUEST REPORT] button located to the right of the Merge Files field. to generate the Bulk Download report.
  11. When a confirmation message appears, select the [CLOSE] button to close the message. When the report is ready, the user will receive an email from ca-‍assessments@ets.org, containing a link to retrieve the report. The link, which expires after 24 hours, is the only method of retrieval for these SSR PDFs.
  12. Select the [Student Score Reports] link from the notification email.
  13. If using the Internet Explorer browser or the Microsoft Edge browser, a message asks the user what to do with the .zip file.
  14. If using the Google Chrome browser, the .zip file automatically downloads.
  15. Save the .zip file locally, and then open it to access all the SSRs.

To obtain the SSR of an individual student:

Enter the student’s SSID in the Individual Download field (figure 4), and then select the [REQUEST REPORT] button, located to the right of this field.

Figure 4. Individual Download of a Student Score Report

ELPAC Summative Student Eligibility Report

The ELPAC Summative Student Eligibility Report is available to download throughout the administration window and contains eligibility information only for students who are eligible to take the Summative ELPAC at the selected school. Eligible students are those currently classified as English learners.

Initial ELPAC School-Level THSS Summary Report

The Initial ELPAC THSS Summary Report tracks each of the responses that have pending scores or are tentatively scored for the selected LEA or school. The report identifies which student the response belongs to, the assigned scorer, the scoring status of the response, and the number of days past the student’s effective enrollment date. Responses that have been scored (Mark Complete) are not included in this report.

School-Level Student Demographics Report

The School-Level Student Demographic Report generates a unique demographic record for each student who is enrolled in the user’s school. LEAs can use this report to verify that CALPADS is sending correct information to TOMS.

Security Forms Status Report

The Security Forms Status Report generates a list of test security agreements and test security affidavits that have been signed by users at the school and the date that they were signed. This list allows LEA coordinators and test site coordinators to ensure that all appropriate staff have completed security information prior to testing.