Search STAIRS: Overview

Use the Search for Incidents screen to view STAIRS cases that have already been submitted or that are in draft status.

  • STAIRS cases can also be withdrawn if not yet approved.
  • STAIRS cases that are still in draft status can be updated and submitted.

To open the STAIRS/Appeals screen (figure 1), select the [STAIRS] navigation tab from the top navigation bar, and then select the [Search STAIRS] action tab.

Search STAIRS Navigation screen shot

Figure 1. STAIRS/Appeals Navigation

Quick Instructions

Follow these steps to search for and then view a STAIRS case:

  1. On the Search for Incidents screen, enter the search terms, and then select the [SEARCH] button.
    • Enter one or more search terms to display all cases matching the search terms.
    • To display all cases associated with the user’s LEA or school, depending on the user role, do not enter any search terms.
    • Select the [CLEAR] button to clear any entered search terms and start another search.
    • Search results are displayed in the search results section.
  2. To view the STAIRS case, select one of two possible actions, depending on the case and the status.
    • The [Edit] pencil [pencil icon] icon—Available only for cases that are in draft status. This action allows users to view and edit the selected case. The New STAIRS screen tab is displayed, where users can view and edit the case by moving through the steps. For more information on editing STAIRS cases, please review “New STAIRS.”
    • The [View] magnifying glass [magnifying glass icon] icon—Allows users to view the “STAIRS Summary” and “STAIRS Notes” sections for the STAIRS cases that have been submitted.

Detailed Instructions

To open the Search for Incidents screen (figure 2), select the [STAIRS] navigation tab from the top navigation bar, and then select the [Search STAIRS] action tab.

Search STAIRS Navigation screen shot

Figure 2. Search for STAIRS Navigation
Follow these steps to search for and then view a STAIRS case:

  1. On the Search for Incidents screen (figure 3), enter the search terms, and then select the [SEARCH] button.
    • Enter one or more search terms to display all cases matching the search terms.
    • To display all cases associated with the user’s LEA or school, depending on the user role, do not enter any search terms.
    • To clear any entered search terms and start another search, select the [CLEAR] button.

    Search for Incidents screen shot

    Figure 3. Search for Incidents

    Table 1 describes the expected entry for each field in the Search for Incidents screen.

    Table 1. Fields in the Search for Incidents Screen

    NameEntry Description

    Select Organization

    Select the school that is associated with the incident. Enter at least the first five text characters of the school’s name, and then select from the resulting list.

    SSID

    Enter the SSID for the student associated with the incident.

    STAIRS ID

    Enter the STAIRS identification number that was saved with the incident.

    Grade

    Select the grade associated with the incident from the drop-down list.

    Test Name

    Select the test name associated with the incident from the drop-down list.

    Type/Domain

    Select the test type or domain associated with the incident from the drop-down list.

    Submitted Date (date range)

    For the first field, select the calendar [calendar icon] icon to specify the date the incident was submitted or, if unsure of the date,  enter an approximate date. For the second field, select the calendar [calendar icon] icon to specify the end date of a date range.

    STAIRS Status

    Select the STAIRS status associated with the case from the drop-down list.

    Testing Issue

    Select the testing issue associated with the case from the drop-down list.

    Appeal Type

    Select the Appeal type associated with the case from the drop-down list.

  2. The search results are displayed in the search results section (figure 4). To view the STAIRS case, select one of two possible actions, depending on the case and the status.

    • The [Edit] pencil [pencil icon] icon—Available only for cases that are in draft status. It allows users to view and edit the selected case. The New STAIRS screen—[Background Information] tab is displayed, where users can view and edit the case by moving through the steps.
    • The [View] magnifying glass [magnifying glass icon] icon—Allows users to view the “STAIRS Summary” and “STAIRS Notes” sections for the submitted STAIRS case.

    Search Incidents Results screen shot

    Figure 4. Search Incidents Results

STAIRS Summary

Use the STAIRS Summary screen (figure 5) to view the details of  STAIRS cases.

  • The STAIRS Summary screen is displayed in either of the following ways:
    • After selecting the [View] magnifying glass [magnifying glass icon] icon from the Search for Incident results.
    • After submitting a STAIRS case.
  • Select the [CLOSE] button to close the “STAIRS Summary” section and return to the “Search for Incidents” section.
  • Use the “Select” column to select the SSID(s) to be withdrawn, and then select the [WITHDRAW] button to withdraw the STAIRS case.
    • To select all SSID(s), select the checkbox in the “Select” column heading. All SSID(s) will be withdrawn.
    • To request a partial withdrawal, select the checkbox in the appropriate row of the “Select” column for each SSID that needs to be withdrawn. Only the SSID(s) that are selected for withdrawal will be excluded from any action as a result of the STAIRS submission.

STAIRS Summary Screen Shot

Figure 5. STAIRS Summary Screen

STAIRS Notes

Use the Notes screen (figure 6) to view any comments for the CDE or CalTAC that have been added to the current STAIRS case. Additional comments about the incident can also be added here for the CDE or CalTAC.

  • Enter text in the “Comments” box, and then select the [ADD NOTES] button to add those comments to the STAIRS case.
  • To clear any text in the comments box, select the [CLEAR] button.
  • Select the [Summary] tab, and then select the [CLOSE] button to close the screen. Users can also exit by logging off TOMS.

STAIRS/Appeals Notes Screen

Figure 6. STAIRS Notes