Site CAASPP Reports: Overview

Site reports can be accessed by either LEA coordinators or test site coordinators. Site reports contain data associated with the user's role and school site.

To access a site report, select the [Reports] navigation tab from the top navigation bar, and then select the [Site Reports] action tab (figure 1).

Figure 1. Site Reports Navigation

Site CAASPP Reports

The following site reports are available for CAASPP LEA coordinators or test site coordinators. Select a link for details on a specific report.

CAASPP School-Level High School Participation Report for the CAST and CAA for Science

The CAASPP School-Level High School Participation Report for the CAST and CAA for Science allows coordinators to monitor the eligibility of high school students to register for the CAST and the CAA for Science. This report lists all high school students in grades ten, eleven, and twelve who are currently enrolled in the selected school, regardless of their status (active or inactive). If a student has already taken a science test in high school, the report will indicate which science test the student took, when and where, and in which grade. The report also will indicate which students are registered to take a science test in the current administration year.

CAASPP School-Level SSR Availability Report

The CAASPP School-Level SSR Availability Report provides a list of students who tested at the user's school and have CAASPP SSRs that are available for download.

CAASPP School-Level SSR Distribution Report

This report lists all students who are registered for CAASPP assessments at the user’s school. It includes each student’s SSR language preference as well as whether paper or video SSRs were ordered for the student. All reporting options are configured in TOMS.

CAASPP School-Level STAIRS and Appeals Report

The CAASPP School-Level STAIRS and Appeals Report provides details of CAASPP STAIRS/Appeals cases and their status at the school level. It contains information about STAIRS cases, such as the school name and CDS code, the details of the test associated with the incident, the STAIRS case number, the STAIRS status, the date of the incident, the date the incident was submitted, and the Appeal number, type, and status.

CAASPP School-Level Student Completion Status Report

The CAASPP School-Level Student Completion Status Report contains the testing status of all students in the school for the CAASPP assessments. It provides student data, such as name, SSID, and grade. This report also provides the status of test administrations (ELA, mathematics, science, and CSA) for each student and indicates whether the student is registered for the test, whether the student has started or completed the test, and whether a condition code (either PGE or NTE) has been assigned to the student for a given test.

CAASPP School-Level Student Demographic Snapshot Report

The CAASPP School-Level Student Demographic Snapshot Report generates a demographic record for each student enrolled in the selected school. This snapshot is captured and available at the close of the LEA’s Smarter Balanced, CAA for ELA and mathematics, and CAST LEA testing window.

CAASPP School-Level Student Score Report PDFs

The CAASPP School-Level Student Score Report (figure 2 ) allows the user to download a .zip file that contains CAASPP electronic SSRs. The user can generate SSRs based on school(s), grade(s), assessment(s), Score Report language(s), and SSR availability date.

Figure 2. CAASPP School-Level Student Score Report PDFs

Take these steps to access the bulk download report:

  1. From the Available Reports menu, select “CAASPP School-Level Student Score Report PDFs.”
  2. The Organization field is prepopulated on the basis of the user’s logon credentials.
  3. From the drop-down School list, select the school associated with the SSRs. To select more than one school, hold the [Ctrl] key while selecting individual schools. To select all schools, select “All Schools.” This is a required field.
  4. In the Name Your Report field, enter a name for this report. Note that spaces are not allowed. Allowable characters include uppercase and lowercase letters, hyphens, underscores, and the numbers 0–9.
  5. Select the grade associated with the SSRs. To select more than one grade, hold the [Ctrl] key while selecting individual grades. To select all grades, select “All” from the drop-down Grade list. This is a required field.
  6. From the Start Date and End Date calendar [] icons, select a start date and an end date so that only SSRs for students who are at the selected school(s) and in the selected grade(s) during the specified date range are downloaded. These are required fields.
  7. Select the assessment associated with the SSRs. To select more than one assessment, hold the [Ctrl] key while selecting individual grades. To select all assessments, select “All” from the drop-down Assessments list. This is a required field.
  8. Select the score reporting language associated with the SSRs. To select more than one score reporting language, hold the [Ctrl] key while selecting individual score reporting languages. To select all score reporting languages, select “All” from the drop-down Assessments list. This is a required field. The options are:
    • All SSRs—Two sets of SSRs will be downloaded each student: one in English and one in the primary language of the student. Both sets of SSRs will be downloaded for each student, as per the student’s language settings.
    • English SSRs (All Students)—Only English SSRs are downloaded for all students.
    • English SSRs (English Only & Unsupported Languages)—English SSRs are downloaded for students whose primary language is English or any language other than Spanish, Filipino, Vietnamese, Mandarin, or Cantonese.
    • Spanish SSRs—Spanish SSRs are downloaded for students whose primary language is Spanish.
    • Filipino SSRs—Filipino SSRs are downloaded for students whose primary language is Filipino.
    • Vietnamese SSRs—Vietnamese SSRs are downloaded for students whose primary language is Vietnamese.
    • Traditional Chinese SSRs—Traditional Chinese SSRs are downloaded for students whose primary language is either Cantonese or Mandarin.
  9. To merge the SSR PDF files into one or more files, select “Yes.” The limit for the number of SSR PDFs per merged file is 10,000.
  10. To request the Bulk Download report, select the [REQUEST REPORT] button, located to the right of the Merge Files field.
  11. When a confirmation message appears, select the [CLOSE] button to close the message. When the report is ready, the user receives an email from ca-‍assessments@ets.org, containing a link to retrieve the report. The link, which expires after 24 hours, is the only method of retrieval for these SSR PDFs.
  12. Select the [Student Score Reports] link from the notification email.

If using the Internet Explorer browser or the Microsoft Edge browser, a message asks the user what to do with the .zip file.

If using the Google Chrome browser, the .zip file automatically downloads.

  • Save the .zip file locally, and then open it to access all the SSRs.

To obtain the SSR of an individual student:

Enter the student’s SSID in the Individual Download field (figure 3), and then select the [REQUEST REPORT] button, located to the right of this field.

Figure 3. Individual Download

CAASPP School-Level Student Test Assignment Report

The CAASPP School-Level Student Test Assignment Report allows CAASPP coordinators to verify student test assignments for all CAASPP assessments. This report generates a list of test assignments made in TOMS for students at a selected school in the LEA. CAASPP coordinators can use this report to verify student test assignments for all CAASPP assessments.

CAASPP School-Level Student Test Settings Report

The CAASPP School-Level Student Test Settings Report generates a list of students within the school and the embedded and non-embedded resources assigned to them. CAASPP coordinators can use this report to ensure that appropriate accessibility resources are assigned to students who need them. After requesting this report, the user will receive an email when it is ready for download.

Download Signed Security Forms

The Signed Security Forms Report provides a copy of every user-signed test security agreement and test security affidavit for those at the school who have access to TOMS.

Take the following steps to access this report:

  1. From the Available Reports menu, select “Download Signed Security Forms.”
  2. Once the report is selected, the Organization field will be prepopulated on the basis of the user’s logon credentials (figure 4).
  3. Select the [REQUEST NEW REPORT] button to generate a new report.
  4. When the report is ready for download, the user receives an email notification from ca-assessments@ets.org, which provides a link to retrieve the report. The link, which expires after 24 hours, is the only method of retrieval for this report.
  5. Select the [Download Signed Security Forms] link from the notification email.
    • If using the Internet Explorer browser or the Microsoft Edge browser, a message asks the user what to do with the .zip file.
    • If using the Google Chrome browser, the .zip file automatically downloads.
  6. If desired, save the .zip file locally, and then open it to access all the signed security forms.

Figure 4. Download Signed Security Forms

School-Level Student Demographics Report

The School-Level Student Demographics Report provides the current demographic information listed in TOMS. Coordinators can use this report to verify that correct information is being sent from CALPADS to TOMS.

Take the following steps to request this report:

  1. From the Available Reports menu, select “School-Level Student Demographics Report.”
  2. Once the report is selected, the Organization field will be prepopulated on the basis of the user’s role.
  3. Select the school(s) for which this report is being generated. This is a required field.
  4. Select the [DOWNLOAD REPORT] button.
  5. Open the Excel file to access the school-level student demographic information.

Security Forms Status Report

The Security Forms Status Report generates a list of the test security agreements and test security affidavits that have been signed by users at the school and the date that they were signed. This list allows LEA coordinators and test site coordinators to ensure that all appropriate staff have completed security information prior to testing.