MyTOMS at a Glance: Overview

The [MyToms at a Glance] tab on the MyTOMS Home screen is the LEA coordinator’s landing page in TOMS. The landing page displays information specific to the user’s LEA and program, whether it is the CAASPP or the ELPAC. Links to program-specific information are provided in table 1.

Table 1. Links to Sections Based on Assessment

Chapter 4 Section CAASPP ELPAC
Notifications Callout Link to view detail Link to view detail
General Information Link to view detail Link to view detail
To-Do List Link to view detail Link to view detail
Student Counts per Test Link to view detail Link to view detail
Student Demographics Link to view detail Link to view detail
Test Window Link to view detail Link to view detail
Orders Not available for CAASPP Link to view detail
Test Status Link to view detail Link to view detail
Test Status by Domain Not available for CAASPP Link to view detail
Score Reporting Status Link to view detail Link to view detail
THSS Item-Level Scoring Status by Timeline—Writing Domain Not available for CAASPP Link to view detail

Notifications Callout

The notifications callout area is located in the top-right portion of the [MyTOMS at a Glance] tab; figure 1). A notification outlined with a green border indicates that no tasks currently require attention. (figure 2). Refer to the To-Do List for a list of tasks corresponding to these notifications.

Select the [View Your Notifications] link to view a list of notifications or select the [Notifications] tab.

Notifications require immediate attention. View your notifications.

Figure 1. Notifications Require Attention

You are up-to-date on your notifications.

Figure 2. Notifications Up to Date

Table 2. Information Displayed in the Notifications Callout

Name Description

Notifications

callout

Possible notifications include the following:

  • Administration setup incomplete
  • Associate schools with an administration
  • Generate SIS vendor credentials
  • Missing primary LEA CAASPP coordinator
  • Missing primary LEA ELPAC coordinator
  • Missing primary shipping address
  • Place primary orders for Initial ELPAC
  • Place primary orders for Summative ELPAC
  • Place supplemental orders for Initial ELPAC
  • Place supplemental orders for Summative ELPAC
  • SIS credentials expiring soon or expired
  • STAIRS case(s) in draft status

General Information (CAASPP)

The “General Information” section of the [MyTOMS at a Glance] tab provides LEA CAASPP coordinators and Site CAASPP coordinators with general information, such as LEA enrollment and the number of TOMS users for each LEA. Refer to figure 3 to view the “General Information” section and table 3 to learn more about the general information displayed.

General Information Section—CAASPP

Figure 3. General Information Section—CAASPP

Table 3. General Information

Name Description
Instructional Calendar

Displays the Instructional start and end dates.

Learn more in Test Administrations.

SIS Vendors

Displays SIS vendors designated by the LEA.

Learn more in SIS Vendor Credentialing.

Primary LEA CAASPP Coordinators

Displays the name of the primary LEA coordinator for the present and upcoming administration year (once designated).

Learn more in Access, Logons, and Passwords.

Schools

Displays the count of active schools within the LEA.

Learn more in Organizations.

Users

Displays the count of active TOMS users within the LEA.

Learn more in Users.

Students in LEA

Displays the count of active students within the LEA.

Learn more in Students.

PGE

Displays the count of students associated with the LEA who have a PGE condition code assigned in one or more subject areas.

Learn more in Students.

NTE

Displays the count of students in the LEA who have an NTE condition code assigned in one or more subject areas.

Learn more in Students.

General Information (ELPAC)

The “General Information” section of the [MyTOMS at a Glance] tab provides general information, such as LEA enrollment and the number of TOMS users for each LEA. Refer to figure 4 for an example of the “General Information” section and to table 4 to learn more about the general information displayed.

General Information Section—ELPAC

Figure 4. “General Information” Section—ELPAC

Table 4. ELPAC “General Information” Section Field Descriptions

Name Description
Academic Year The academic calendar is July 1 through June 30 for all LEAs and schools.
SIS Vendors

Displays SIS vendors designated by the LEA.

Learn more in SIS Vendor Credentialing.

Primary LEA ELPAC Coordinators

Displays the name of the primary LEA coordinator for the present and upcoming administration year (once designated).

Learn more in Designate Users.

Schools

Displays the count of the active schools within the LEA.

Learn more in Organizations.

Users

Displays the count of active TOMS users within the LEA.

Learn more in Users.

Students in LEA

Displays the count of active students within the LEA.

Learn more in Students.

To-Do List

The “To-Do List” section of the [MyTOMS at a Glance] tab (figure 5) lists the tasks requiring the user’s attention and presents possible To-Do List tasks that are applicable to either the CAASPP or the ELPAC. Possible To-Do List tasks are listed in table 5. Once an urgent task has been completed, it is removed from the To-Do List.

To-Do List

Figure 5. To-Do List

Table 5. To-Do List Tasks

To-Do List Task Task Description

Admin setup incomplete

(CAASPP only)

The LEA coordinator has not completed the process for setting up a test administration window. The deadline to complete this process is November 30.

Learn more in Test Administrations.

Credentials expiring soon or expired

SIS vendor credentials must be updated once per year to continue to make SSRs available to parents and guardians via a web portal.

Learn more in SIS Vendor Credentialing.

Missing primary coordinator—CAASPP

(CAASPP only)

No primary LEA CAASPP coordinator has been assigned for the LEA. The superintendent user must designate a primary LEA CAASPP coordinator.

Learn more in Designate Users

Missing primary coordinator—ELPAC

(ELPAC only)

No primary LEA ELPAC coordinator has been assigned for the LEA. The superintendent user must designate a primary LEA ELPAC coordinator.

Learn more in Designate Users.

Missing primary shipping address

No primary shipping address is associated with the LEA.

Learn more in Organizations.

Missing vendor credentials

No SIS vendor credentials have been generated for the LEA.

SIS vendor credentials are required to make SSRs available to parents and guardian via a web portal.

Learn more in SIS Vendor Credentialing.

Place primary orders for Initial ELPAC

Primary orders for Initial ELPAC materials can now be placed for the LEA.

Learn more in Primary Orders.

Place primary orders for Summative ELPAC

Primary orders for Summative ELPAC materials can now be placed for the LEA.

Learn more in Primary Orders.

Place supplemental orders for Initial ELPAC

Supplemental orders for Initial ELPAC materials can now be placed for the LEA.

Learn more in Supplemental Orders.

Schools missing admin

(CAASPP only)

The LEA coordinator for the user’s LEA has not associated schools with an administration window. This must be done before November 30.

Learn more in Test Administrations.

Student Counts per Test

The “Student Counts per Test” section of the [MyTOMS at a Glance] tab provides testing counts for the user’s LEA. Figure 6 shows the “CAASPP Student Counts per Test” section, and figure 7 shows that section for the ELPAC.

Student Counts per Test—CAASPP

Figure 6. Student Counts per Test—CAASPP

The “Student Counts Per Test” section for CAASPP programs displays two sets of values per test.

  • The first value is the number of students in the LEA who are assigned to the assessment.
  • The second value indicates the number of students in the LEA who are eligible to take the test.

    Student Counts per Test—ELPAC

    Figure 7. Student Counts per Test—ELPAC

The Student Counts per Test section for the ELPAC displays the number of students in the LEA who are eligible to take the test.

Student Demographics

The “Student Demographics” section of the [MyTOMS at a Glance] tab (figure 8) displays a color-coded pie chart showing the percentage of students associated with the selected student demographics groups. Table 6 describes each group. Use the drop-down list, located in the title bar (to the right of “Student Demographics”), to change the selected demographic for display. The default demographic group is “Ethnicity.”

Each percentage is calculated by dividing the count of students included in the demographic group by the total count of students in the LEA, and then multiplying that number by 100. Each percentage is rounded to three decimal places, and then truncated to display two decimal places.

If no students for a demographic group are associated with the user’s LEA, the demographic group will not be available on the drop-down list.

Student Demographics—CAASPP

Figure 8. Student Demographics—CAASPP

Table 6. Information Displayed Under “Student Demographics”

Field Description
Economic Disadvantage Status An indicator that the student meets the state criteria for classification as having an economic disadvantage
English Language Acquisition Status (ELAS) An indicator of the student’s ELAS
Ethnicity An indicator of the name of the student’s ethnic group
Gender An indicator of the student’s gender
Homeless Status An indicator that a student is homeless
IDEA Indicator An indicator that the student has a disability and receives special education and related services under IDEA according to an IEP, individual family service plan, or service plan
Migrant Status An indicator that a student is, parents are, or a spouse is a migratory agricultural worker
Military Status An indicator that a student or a parent is an active military service member
Parent Education Level An indicator of the highest education level of any of the student’s parents
Primary Disability Type The major or overriding disability condition that best describes the student’s impairment
Section 504 An indicator that the student is an individual with disabilities who is being provided related aids and services under Section 504 of the Rehabilitation Act of 1973, as amended

Test Window (CAASPP)

The “Test Window” section (figure 9) of the [MyTOMS at a Glance] tab displays the test windows for each of the CAASPP assessments, including Smarter Balanced Assessments, CAAs, the CAST, and the CSA. CAASPP assessments can be assigned to up to six different administrations (Admins) per LEA. CAASPP test windows may vary depending on the Admin selected. Users can view each admin test window for CAASPP assessments by selecting CAASPP Admin drop-down list in the upper right-hand corner of the section. Table 7 provides a description of the information provided in the “Test Window” section. For additional details on each of the CAASPP windows for each assessment, refer to Test Administrations.

Test Window—CAASPP

Figure 9. Test Window—CAASPP

Table 7. Information Displayed Under Test Window—CAASPP

Field Description
Admin Window Drop-Down The drop-down list located in the title bar (located to the right of “TEST WINDOW”)

Calculated or Fixed Test Window

(Gray Bar)

Some CAASPP assessments have statewide fixed dates; others are calculated on the basis of the percent of school days completed.

Learn more in Test Administrations.

LEA Selected Test Window

(Blue Bar)

Some CAASPP assessments allow the LEA to define a test window within the statewide or calculated test window.

Learn more in Test Administrations.

Test Status

The status of the corresponding test window

  • Upcoming—Appears under a white box and displays the number of days until the test starts
  • In progress—Appears under a blue box and shows the number of days remaining in the window
  • Completed—Appears under a green box and displays the number of days that have passed since the test window closed

Test Window (ELPAC)

The “Test Window” section (figure 10) of the [MyTOMS at a Glance] tab displays the test windows for each of the ELPAC assessments, including the Initial ELPAC, Summative ELPAC, and Alternate ELPAC. Each of the ELPAC assessments has a fixed administration window across all LEAs. Table 8 provides a description of the information provided in the “Test Window” section. For additional details on each of the administration windows for each of the ELPAC assessments, refer to Test Administrations.

Test Window—ELPAC

Figure 10. Test Window—ELPAC

Table 8. Information Displayed Under “Test Window”—ELPAC

Field Description

Test Window Dates

(Blue Bar)

  • ELPAC Summative Window: February 1, 2021, through May 31, 2021
  • Initial ELPAC Window: July 1, 2020, through June 30, 2021

Learn more in Test Administrations.

Test Status

The status of the corresponding test window

  • Upcoming—Appears under a white box and displays the number of days until the test starts
  • In progress—Appears under a blue box and shows the number of days remaining in the window
  • Completed—Appears under a green box and displays the number of days that have passed since the test window closed

Orders

The “Orders” section of the [MyTOMS at a Glance] tab (figure 11) displays only for the ELPAC and includes information about the primary or supplemental orders that have been placed for the user’s LEA. Orders can be viewed on the View and Track Orders screen, under the [Orders] navigation tab. A description of each field in the “Orders” section is described in table 9.

ELPAC Orders

Figure 11. ELPAC Orders

Table 9. Information Displayed Under “Orders”

Field Description
Order Type drop-down A drop-down list is available in the upper-right corner that allows the user to select primary or supplemental orders to display. The default setting is “Primary Orders.”
Testing Program
  • Initial ELPAC
  • Summative ELPAC
Status

This is the status of the order.

  • Not Placed—Indicates that no orders were placed for the selected type
  • Processing—Indicates that the order placed for the selected type is processing
  • Shipped—Indicates that the order placed for the selected type has been shipped
  • Submitted—Indicates that the order placed for the selected type has been submitted
Date This is the date the order listed on the same line was placed.

Test Status (CAASPP)

The “Test Status” section (figure 12) of the [MyTOMS at a Glance] tab measures the test status on the basis of the percent of eligible students who have started each assessment and the percent of eligible students who have completed each assessment. Table 10 describes the information displayed in the “Test Status” section.

Test Status—CAASPP

Figure 12. Test Status—CAASPP

Table 10. Information Displayed Under “Test Status”

Field Description
Eligible Students The gray bar represents the number of students eligible for each of the assessments listed in the Test Status Window.
Percent Started The blue bar represents the percent of all eligible students who have started each assessment. The actual percent is listed in the blue circle.
Percent Completed The green bar represents the percent of all eligible students who have completed each assessment. The actual percent is listed in the green circle.

Test Status (ELPAC)

The Test Status section (figure 13) of the [MyTOMS at a Glance] tab measures the test status on the basis of the percent of eligible students who have started at least one domain of each assessment and the percent of eligible students who have completed all four domains for each assessment. The percentage of students not tested and the span of time that has elapsed since the enrollment date are also displayed. Table 11 describes the information displayed in the “Test Status” section.

Test Status—ELPAC

Figure 13. Test Status—ELPAC

Table 11. Information Displayed Under “Test Status”

Field Description
Eligible Students The gray bar represents the number of students eligible for each of the assessments listed in the “Test Status” section.
Percent Started The blue bar represents the percent of all eligible students who have started at least one domain of each assessment. The actual percent is listed in the blue circle.
Percent Completed The green bar represents the percent of all eligible students who have completed all domains. Students who have an exemption or designation for the alternate assessment in any of the four domains are considered completed.
Not Tested Since Enrollment Date—Timeline The bar provides a visual of the number of students not tested since the enrollment dates. Students still within the original 30 days will be displayed in green. Students enrolled for 31 to 45 days will show in yellow. Students displayed in red have been enrolled for more than 60 days.

Test Status by Domain for ELPAC

The “Test Status by Domain” section of the [MyTOMS at a Glance] tab (figure 14) displays the percent of students who have started and completed each of the domains of the selected assessment. Table 12 describes the information displayed in the “Test Status by Domain” section. The LEA Reports—ELPAC Student Completion Status Summary provides a list of these percentages for ELPAC.

ELPAC Test Status by Domain

Figure 14. ELPAC Test Status by Domain

Table 12. Information Displayed Under “Test Status by Domain” for ELPAC

Field Description
Eligible Students The gray bar represents the number of students eligible for each domain listed in the “Test Status” section.
Percent Started The blue bar represents the percent of all eligible students who have started each domain. The actual percent is listed in the blue circle.
Percent Completed The green bar represents the percent of all eligible students who have completed each domain listed. The actual percent is listed in the green circle.

Score Reporting Status

The “Score Reporting Status” section of the [MyTOMS at a Glance] tab displays the percentage of students whose scores have been released. Figure 15 shows the percentage of CAASPP scores reported by assessment. Figure 16 shows the percentage of ELPAC scores reported by assessment.

Available for LEA Coordinators Only

Scoring Status—CAASPP

Figure 15. Scoring Status—CAASPP

Table 13. SSR Suppression Rules for the CAASPP

Assessment Rules for SSR Suppression
Smarter Balanced Summative
  • A student’s record has a PGE condition code for both the student’s ELA and mathematics valid test registrations at any grade level.
CAA for ELA and Mathematics
  • A student’s record has a PGE condition code for both the student’s ELA and mathematics valid test registrations at any grade level.
CAST
  • A student's record has a PGE condition code for a valid science test registration at any grade level.
  • A student in grade ten or grade eleven has a valid test registration but was NT.
CAA for Science
  • A student's record has a PGE condition code for a valid science test registration at any grade level.
  • A student in grade ten or grade eleven has a valid test registration but was NT.
CSA
  • A student’s record has a PGE condition code for a valid CSA test registration at any grade level.
  • A student’s record has an NTE condition code for a valid CSA test registration at any grade level.
  • A student in any grade level has a valid CSA test registration but was either NT or had no score available (NS).

Scoring Status—ELPAC

Figure 16. Scoring Status—ELPAC

Table 14. SSR Suppression Rules for the ELPAC

Assessment Rules for SSR Suppression Testing Participation Rule for SSR Reporting
Summative ELPAC
  • A student in any grade level has a valid Summative ELPAC test registration but was NT.
  • A student in any grade level has a valid Summative ELPAC test registration but did not meet the participation rule.
  • A student must log on to one domain in each composite to meet the participation rule for receiving an SSR. That is, the student must have a logon in both the oral language and written language composites to receive an SSR.
Initial ELPAC
  • A student in any grade level has a valid Initial ELPAC test registration but was NT.
  • A student in any grade level has a valid Initial ELPAC test registration but did not meet the participation rule or partially tested.
  • A student must log on to all four domains to meet the participation rule for receiving an SSR.

THSS Item-Level Scoring Status by Timeline—Writing Domain

The THSS Item-Level Scoring status by timeline—Writing Domain area of the [MyTOMS at a Glance] tab (figure 17) displays the counts of responses for the Writing domain of the Initial ELPAC by status and number of days past the enrollment date as saved in the THSS.

THSS Item-Level Scoring Status by Timeline—Writing Domain

Figure 17. THSS Item-Level Scoring Status by Timeline—Writing Domain