MyTOMS at a Glance: Overview

The [MyToms at a Glance] tab on the MyTOMS Home screen is the landing page in TOMS for LEA coordinators. It displays information specific to the user’s LEA and program, whether it is the CAASPP or the ELPAC.

Select one of the links included in table 1 to view help for the corresponding section.

Table 1. Links to Sections Based on Assessment

SectionCAASPPELPAC
Notifications Callout

Link to view detail

Link to view detail

General Information

Link to view detail

Link to view detail

To-Do List

Link to view detail

Link to view detail

Student Counts per Test

Link to view detail

Link to view detail

Student Demographics

Link to view detail

Link to view detail

Test Window

Link to view detail

Link to view detail

Orders

Not available for CAASPP

Link to view detail

Test Status

Link to view detail

Link to view detail

Test Status by Domain

Not available for CAASPP

Link to view detail

Score Reporting Status

Link to view detail

Link to view detail

THSS Item Level Scoring Status by Time Line – Writing Domain

Not available for CAASPP

Link to view detail

Notifications Callout

The notifications callout area is located in the top right portion of the [MyTOMS at a Glance] tab; table 2 describes the types of notifications that may be displayed. When tasks need the immediate attention of the user (figure 1), a red border appears. A green border appears when no tasks need attention (figure 2).

Select the [View Your Notifications] link to view a list of notifications or select the [Notifications] tab.

Figure 1. Notifications Require Attention

Figure 2. Notifications Up to Date

Table 2. Information Displayed in the Notifications Callout

Name

Description

Notifications
callout

Possible notifications include:

  • Administration setup incomplete
  • Associate schools with an administration
  • Generate SIS vendor credentials
  • Missing primary LEA CAASPP coordinator
  • Missing primary LEA ELPAC coordinator
  • Missing primary shipping address
  • Place primary orders for Initial ELPAC
  • Place primary orders for Summative ELPAC
  • Place supplemental orders for Initial ELPAC
  • Place supplemental orders for Summative ELPAC
  • SIS credentials expiring soon or expired
  • STAIRS case(s) in draft status

General Information (CAASPP)

The General Information area of the [MyTOMS at a Glance] tab provides general information, such as LEA enrollment and the number of TOMS users for each LEA. See figure 3 to view the General Information area and table 4 to learn more about each item of information displayed.

Available for LEA CAASPP Coordinators and Site CAASPP Coordinators

General Information—CAASPP

Figure 3. “General Information” Section—CAASPP

Table 4. Notifications Up to Date

NameDescription

Instructional Calendar

Displays the Instructional start and end dates.

Learn more in Test Administrations.

SIS Vendors

Displays SIS vendors designated by the LEA.

Learn more in SIS Vendor Credentialing.

Primary LEA CAASPP Coordinators

Displays the name of the primary LEA coordinator for the present and upcoming administration year (once designated).

Learn more in Access, Logons, and Passwords.

Schools

Displays the count of the active schools within the LEA.

Learn more in Organizations.

Users

Displays the count of active TOMS users within the LEA.

Learn more in Users.

Students in LEA

Displays the count of active students within the LEA.

Learn more in Students.

PGE

Displays the count of students associated with the LEA who have a parent/guardian exemption condition (PGE) code assigned in one or all subject areas.

Learn more in Students.

NTE

Displays the count of students in the LEA who have a not tested medical emergency (NTE) condition code assigned in one or all subject areas.

Learn more in Students.

General Information (ELPAC)

The General Information area of the [MyTOMS at a Glance] tab provides general information, such as LEA enrollment and the number of TOMS users for each LEA. Refer to figure 4 to view the General Information section and to table 5 to learn more about each item of information displayed.

Figure 4. “General Information” Section—ELPAC

Table 5. ELPAC “General Information” Section Field Descriptions
NameDescription

Academic Year

The academic calendar is July 1–June 30 for all LEAs and schools.

SIS vendors

Displays SIS vendors designated by the LEA.

Learn more in SIS Vendor Credentialing.

Primary LEA ELPAC coordinators

Displays the name of the primary LEA coordinator for the present and upcoming administration year (once designated).

Learn more in Access, Logons, and Passwords.

Schools

Displays the count of the active schools within the LEA.

Learn more in Organizations.

Users

Displays the count of active TOMS users within the LEA.

Learn more in Users.

Students in LEA

Displays the count of active students within the LEA.

Learn more in Students.

To-Do List

The To-Do List area of the [MyTOMS at a Glance] tab (figure 5) lists the tasks requiring the user’s attention and presents possible To-Do List tasks that are applicable to both CAASPP and the ELPAC. Possible To-Do List tasks are listed in table 6.

Figure 5. To-Do List

Table 6. To-Do List Tasks

To-Do List TaskTo-Do Task Purpose

Admin setup incomplete (CAASPP only)

The LEA coordinator has not completed the process for setting up a test administration window. The deadline to complete this process is November 30.

Learn more in Test Administrations

Credentials expiring soon or expired

SIS vendor credentials must be updated once a year in order to continue to make Student Score Reports (SSRs) available to parents and guardians via a web portal.

Learn more in SIS Vendor Credentialing

Missing primary coordinator—CAASPP

(CAASPP only)

No primary LEA CAASPP coordinator has been assigned for the LEA. The superintendent user must designate a primary LEA CAASPP coordinator.

Learn more in Access, Logons, and Passwords

Missing primary coordinator—ELPAC

(ELPAC only)

No primary LEA ELPAC coordinator has been assigned for the LEA. The superintendent user must designate a primary LEA ELPAC coordinator.

Learn more in Access, Logons, and Passwords

Missing primary shipping address

No primary shipping address is associated with the LEA.

Learn more in Organizations

Missing vendor credentials

No SIS vendor credentials have been generated for the LEA.

SIS vendor credentials are required in order to make SSRs available to parents and guardian via a web portal.

Learn more in SIS Vendor Credentialing

Place primary orders for Initial ELPAC

Primary orders for Initial ELPAC materials can now be placed for the LEA.

Learn more in Primary Orders

Place primary orders for Summative ELPAC

Primary orders for Summative ELPAC materials can now be placed for the LEA.

Learn more in Primary Orders

Place supplemental orders for Initial ELPAC

Supplemental orders for Initial ELPAC materials can now be placed for the LEA.

Learn more in Supplemental Orders

Schools missing admin (CAASPP only)

The LEA coordinator for the user’s LEA has not associated schools with an administration window. This must be done before November 30.

Learn more in Test Administrations

Student Counts per Test

The Student Counts per Test area of the [MyTOMS at a Glance] tab provides testing counts for the user’s LEA. Figure 6 shows the CAASPP Student Counts per Test section, and figure 7 shows that section for the ELPAC.

Figure 6. Student Counts per Test—CAASPP

The Students Counts Per Test section for CAASPP programs displays two sets of numbers per test.

  • The fist value is the number of students in the LEA who are assigned to the assessment.
  • The second value indicates the number of students in the LEA who are eligible to take the test.

Figure 7. Student Counts per Test—ELPAC

The Students Counts per Test section for the ELPAC displays a single number per test, which is the number of students in the LEA who are eligible to take the test.

Student Demographics

The Student Demographics area of the [MyTOMS at a Glance] tab (figure 8) displays a color-coded pie chart showing the percentage of students associated with the selected student demographics groups. Table 7 describes each group. Use the drop-down list, located in the title bar (to the right of “Student Demographics”), to change the selected demographic for display. The default demographic group is “Ethnicity

Each percentage is calculated by dividing the count of students included in the demographic group by the total count of students in the LEA and then multiplying that number by 100. Each percentage is rounded to three decimal places and then truncated to display two decimal places.

If no students for a demographic group are associated with the user’s LEA, the demographic group will not be available on the drop-down menu.

Figure 8. Student Demographics—CAASPP

Table 7. Information Displayed Under “Student Demographics”

FieldDescription

Economic Disadvantage Status

An indicator that the student meets the state criteria for classification as having an economic disadvantage.

English Language Acquisition Status

An indicator of the student’s English language acquisition status(ELAS).

Ethnicity

An indicator of the name of the student’s ethnic group.

Gender

An indicator of the student’s gender.

Homeless Status

An indicator that a student is homeless.

IDEA Indicator

An indicator that the student has a disability and receives special education and related services under the Individuals with Disabilities Education Act (IDEA) according to an IEP, individual family service plan, or service plan.

Migrant Status

An indicator that a student is, parents are, or a spouse is a migratory agricultural worker.

Military Status

An indicator that a student is, or parents are active military service member.

Parent Education Level

An indicator of the highest education level of any of the student’s parents.

Primary

Disability Type

The major or overriding disability condition that best describes the student’s impairment.

Section 504

An indicator that the student is an individual with disabilities who is being provided related aids and services under Section 504 of the Rehabilitation Act of 1973, as amended.

Test Window (CAASPP)

The Test Window area (figure 9) of the [MyTOMS at a Glance] tab displays the test windows for each of the CAASPP assessments, including Smarter Balanced Assessments (SBAC), California Alternate Assessments (CAAs), the California Science Test (CAST), and the California Spanish Assessment (CSA). CAASPP assessments can be assigned to up to six different administrations (Admins) per LEA. CAASPP Assessment windows may vary depending on the Admin selected. Users can view each admin test window for CAASPP assessments by selecting CAASPP Admin drop-down menu in the upper right-hand corner of the section. Table 8 provides a description of the information provided in the Test Window section. For additional details on each of the CAASPP windows for each assessment, refer to Test Administrations

Figure 9. Test Window—CAASPP

Table 8. Information Displayed Under Test Window—CAASPP
FieldDescription

Admin Window Drop-Down

The drop-down list located in the title bar (located to the right of TEST WINDOW).

Calculated or Fixed Test Window

(Gray Bar)

Some CAASPP assessments have statewide fixed dates; others are calculated on the basis of the percent of school days completed.

Learn more in Test Administrations

LEA Selected Test Window

(Blue Bar)

Some CAASPP assessments allow the LEA to define an assessment window within the statewide or calculated test window.

Learn more in Test Administrations

Test Status

The status of the corresponding test window.

  • Upcoming—appears under a white box and displays the number of days until the test starts.
  • In progress—appears under a blue box and shows the number of days remaining in the window.
  • Completed—appears under a green box and displays the number of days that have passed since the test window closed.

Test Window (ELPAC)

The Test Window section (figure 10) of the [MyTOMS at a Glance] tab displays the test windows for each of the ELPAC assessments, including the Initial ELPAC, Summative ELPAC, and Alternate ELPAC Operational Field Test. Each of the ELPAC assessments has a fixed administration window across all LEAs. Table 9 provides a description of the information provided in the Test Window section. For additional details on each of the administration windows for each of the ELPAC assessments, refer to Test Administrations.

Figure 10. Test Window—ELPA

Table 9. Information Displayed Under “Test Window”—ELPAC

FieldDescription

Test Window Dates

(Blue Bar)

  • ELPAC Summative Window: February 1, 2021–May 31, 2021
  • Initial ELPAC Window: July 1, 2020–June 30, 2021
  • Alternate ELPAC Field Test Window: January 12, 2020–February 16, 2020.

Learn more in Test Administrations

Test Status

The status of the corresponding test window.

  • Upcoming—appears under a white box and displays the number of days until the test starts.
  • In progress—appears under a blue box and shows the number of days remaining in the window.
  • Completed—appears under a green box and displays the number of days that have passed since the test window closed.

Orders

The Orders area of the [MyTOMS at a Glance] tab (figure 11)—whose fields are described in table 10—is displayed only for the ELPAC and includes information about the primary or supplemental orders that have been placed for the user’s LEA. Those orders can be viewed on the View and Track Orders screen, under the [Orders] navigation tab.

Figure 11. ELPAC Orders

Table 10. Information Displayed Under “Orders”

FieldDescription

Order Type

drop-down

A drop-down menu is available in the upper right corner that allows the user to select primary or supplemental orders to display.The default setting is “Primary Orders

Testing Program

  • Initial ELPAC
  • Summative ELPAC

Status

This is the status of the order. If no orders were placed for the selected type, a “Not Placed” message is displayed.

  • Not Placed—indicates that no orders were placed for the selected type.
  • Processing—indicates that the order placed for the selected type is processing.
  • Shipped—indicates that the order placed for the selected type has been shipped.
  • Submitted—indicates that the order placed for the selected type has been submitted.

Date

This is the date the order listed on the same line was placed.

Test Status (CAASPP)

The Test Status area (figure 12) of the [MyTOMS at a Glance] tab measures the test status on the basis of the percent of eligible students who have started each assessment and the percent of eligible students who have completed each assessment. Table 11 describes the information displayed in the Test Status area.

Figure 12. Test Status—CAASPP

Table 11. Information Displayed Under “Test Status”

FieldDescription
Eligible Students

The gray bar represents the number of students eligible for each of the assessments listed in the Test Status Window.

Percent Started

The blue bar represents the percent of all eligible students who have started each assessment. The actual percent is listed in the blue circle.

Percent Completed

The green bar represents the percent of all eligible students who have completed each assessment. The actual percent is listed in the green circle.

Test Status (ELPAC)

The Test Status section (figure 13) of the [MyTOMS at a Glance] tab measures the test status on the basis of the percent of eligible students who have started at least one domain of each assessment and the percent of eligible students who have completed all four domains for each assessment. Table 12 describes the information displayed in the Test Status section.

Figure 13. Test Status—ELPAC

Table 12. Information Displayed Under “Test Status”

FieldDescription
Eligible Students

The gray bar represents the number of students eligible for each of the assessments listed in the Test Status window.

Percent Started

The blue bar represents the percent of all eligible students who have started at least one domain of each assessment. The actual percent is listed in the blue circle.

Percent Completed

The green bar represents the percent of all eligible students who have completed all domains. Students who have an exemption or designation for the alternate assessment in any of the four domains are considered completed.

Test Status by Domain for ELPAC

The “Test Status by Domain” area of the [MyTOMS at a Glance] tab (figure 14) displays the percent of students who have started and completed each of the domains of the selected assessment. Table 13 describes the information displayed in the Test Status by Domain section.

Figure 14. Test Status by Domain

Table 13. Information Displayed Under “Test Status by Domain”

FieldDescription
Eligible Students

The gray bar represents the number of students eligible for each of the domains listed in the Test Status window.

Percent Started

The blue bar represents the percent of all eligible students who have started each domain. The actual percent is listed in the blue circle.

Percent Completed

The green bar represents the percent of all eligible students who have completed each domain listed. The actual percent is listed in the green circle.

Score Reporting Status

The Score Reporting Status section of the [MyTOMS at a Glance] tab displays the percentage of students whose scores have been released. Figure 15 shows the percentage of CAASPP scores reported by assessment. Figure 16 shows the percentage of ELPAC scores reported by assessment.

Available for LEA Coordinators Only

Figure 15. Scoring Status—CAASPP

Figure 16. Scoring Status—ELPAC

THSS Item-Level Scoring Status by Timeline – Writing Domain

The THSS Item-Level Scoring status by timeline – Writing Domain area of the [MyTOMS at a Glance] tab (figure 17) displays the counts of responses for the writing domain of the Initial ELPAC by status and number of days past the enrollment date as saved in the Teacher Hand Scoring System (THSS).

Figure 17. THSS Item-Level Scoring Status by Timeline – Writing Domain