Reports: Overview

Use the [Reports] tab to generate and access reports in TOMS.

Important information regarding reports:

  • Some reports are available only to CAASPP users, while others are  available only to ELPAC users.
  • Some reports are available for CAASPP users as well as ELPAC users
  • Some reports are available at the LEA level as well as the site level.

Select one of the following links for instructions on accessing a report in TOMS:

  • How to Request a Report—Get instructions to request a report in TOMS.
  • LEA CAASPP Reports—Find information on each of the LEA Reports for CAASPP, including instructions for downloading. LEA reports can be accessed only by LEA coordinators.
  • LEA ELPAC Reports—Find information on each of the LEA Reports for the ELPAC, including instructions for downloading. LEA reports can be accessed only by LEA coordinators
  • Site CAASPP Reports—Find information on each of the Site Reports for CAASPP, including instructions for downloading. Both LEA coordinators and test site coordinators can access site reports. LEA coordinators choose the organization or school for site reports; for test site coordinators, this field is prepopulated with the school’s information.
  • Site ELPAC Reports—Find information on each of the Site Reports for the ELPAC, including instructions for downloading. Both LEA coordinators and test site coordinators can access site reports. LEA coordinators choose the organization or school for site reports; for test site coordinators, this field is prepopulated with the school’s information.
  • Initial ELPAC Reports—Find information on each of the Initial ELPAC reports, including instructions for downloading. LEA coordinators choose the organization or school for Initial ELPAC reports; for test site coordinators, this field is prepopulated with the school’s information.
  • Requested Reports—Find information on how to retrieve reports that the user has run in the past 30 days

LEA and test site coordinators can access reports in TOMS by selecting the [Reports] navigation tab from the top navigation bar (figure 1).

  • To access an LEA report, select the [Reports] navigation tab from the top navigation bar, and then select the [LEA Reports] action tab.
  • To access a site report, select the [Reports] navigation tab from the top navigation bar, and then select the [Site Reports] action tab.
  • To access an Initial ELPAC report, select the [Reports] navigation tab from the top navigation bar, and then select the [Initial ELPAC Reports] action tab. ELPAC reports are available only when the user is logged on as an ELPAC test coordinator.
  • To access a requested report, select the [Reports] navigation tab from the top navigation bar, and then select the [Requested Reports] action tab.

Figure 1. Reports Navigation Tab for an ELPAC LEA Coordinator

How to Request a Report

To request a report in TOMS, select the [Reports] navigation tab from the top navigation bar (figure 2).

  • To request an LEA report, select the [Reports] navigation tab from the top navigation bar; the [LEA Reports] action tab will be displayed.
  • To request a site report, select the [Reports] navigation tab from the top navigation bar, and then select the [Site Reports] action tab.
  • To request an Initial ELPAC report, select the [Reports] navigation tab from the top navigation bar, and then select the [Initial Reports] action tab.
  • To access a previously requested report, select the [Reports] navigation tab from the top navigation bar, and then select the [Requested Reports] action tab.

Figure 2. Reports Navigation for an ELPAC LEA Coordinator

Take the following steps to access a specific report:

  • Scroll through the list of available reports to select the appropriate report; enter the required fields, and then do one of the following:
  • Select the [DOWNLOAD REPORT] button. Depending on the size of the file, the download can take several minutes. Note that, for some reports, the Organization field is prepopulated.
  • For other reports, the user must select the [REQUEST NEW REPORT] button. An email notification will be sent to the user from ca-assessments@ets.org when the report is ready for download. The email will direct the user to the Requested Reports screen, under the [Reports] navigation tab, to download the report.