Site ELPAC Reports: Overview

Site reports can be accessed by either LEA coordinators or test site coordinators. Site reports contain data associated with the user's role and school site.

To access a site report, select the [Reports] navigation tab from the top navigation bar, and then select the [Site Reports] action tab (figure 1).

ELPAC Site Reports Navigation.

Figure 1. Site Reports Navigation

Site ELPAC Reports

The following site reports are available for ELPAC users. Select a link for details on a specific report.

ELPAC CARS School-Level Status Report

The ELPAC CARS School-Level Status Report allows the user to download a list of CARS incidents for the selected administration. The user has the ability to filter the list based on current status of the incidents or to download all CARS incidents for the selected administration.

ELPAC School-Level Student Test Assignment Report

The ELPAC School-Level Report generates a list of test assignments made in TOMS for all students at a selected school in the LEA. LEA ELPAC coordinators can use this report to verify student test assignments for all ELPAC assessments.

ELPAC School-Level Student Test Settings Report

The ELPAC School-Level Student Test Settings Report generates a list of the test settings assigned to each student at the school for the ELPAC assessments.

ELPAC School-Level SSR Availability Report

The Summative ELPAC School-Level SSR Availability Report provides a list of students who tested at the selected school and have ELPAC SSRs that are available for download.

ELPAC School-Level SSR Distribution Report

The ELPAC School-Level SSR Distribution Report displays the SSR options for all students registered for the ELPAC at the selected school. This includes SSR language preference as well as whether video SSRs were ordered. All reporting options are configured in TOMS. Refer to Organization Profile—Reporting for details about how reporting options are set for an LEA or a school. Refer to Student Profile—Reporting Overview for details on how to configure an individual student’s reporting options in TOMS.

ELPAC School-Level STAIRS and Appeals Report

The ELPAC School-Level STAIRS and Appeals Report provides details of CAASPP STAIRS/Appeals cases and their status at the school level. It contains information about STAIRS cases, such as the school name and CDS code, the details of the test associated with the incident, the STAIRS case number, the STAIRS status, the date of the incident, the date the incident was submitted, and the Appeal number, type, and status.

ELPAC School-Level Student Completion Status Report

The ELPAC School-Level Student Completion Status Report contains the testing status of all students in the school. It provides information about the students in the school, such as name, SSID, and grade. It also provides information about the status of the test administration for each student—whether the student is registered for the test, whether the student has started or completed the test, and whether a domain exemption or alternate assessment has been assigned to the student for a given test.

ELPAC School-Level Student Score Report PDFs

The ELPAC School-Level Student Score Report (figure 3) allows the user to download a.zip file that contains electronic ELPAC SSRs for multiple grade levels or a specific grade level in the school.

  • The bulk download includes SSRs for all students enrolled in the school as of the last day of testing.

  • The SSRs download report can be used to obtain the SSRs of up to 10 individual students who are enrolled in the school as of the last day of testing.

    ELPAC School-Level Student Score Report PDFs.

    Figure 3. ELPAC School-Level Student Score Report PDFs

Take these steps to access the bulk download report:

  1. From the Available Reports menu, select “ELPAC School-Level Student Score Report PDFs.”
  2. The Organization field is prepopulated on the basis of the user’s logon credentials.
  3. From the School drop-down list, select the school associated with the SSRs. To select more than one school, hold the [Ctrl] key while selecting individual schools. To select all schools, select “All Schools.” This is a required field.
  4. In the Name Your Report field, enter a name for this report. Note that spaces are not allowed. Allowable characters are uppercase and lowercase letters, hyphens, underscores, and the numbers 0–9.
  5. Select the grade associated with the SSRs. To select more than one grade, hold the [Ctrl] key while selecting individual grades. To select all grades, select “All” from the drop-down Grade list. This is a required field.
  6. From the [Start Date] and [End Date] calendar [Calendar icon.] icons, select a start date and an end date so that only SSRs for students who are at the selected school(s) and in the selected grade level(s) during the specified date range are downloaded. These are required fields.
  7. Select the assessment associated with the SSRs. To select more than one assessment, hold the [Ctrl] key while selecting individual grade levels. To select all assessments, select “All” from the Assessments drop-down list. This is a required field.
  8. Select the score reporting language associated with the SSRs. To select more than one score reporting language, hold the [Ctrl] key while selecting individual score reporting languages. To select all score reporting languages, select “All” from the Assessments drop-down list. This is a required field. The options are as follows:
    • All SSRs—Two sets of SSRs are downloaded for each student, one in English and one in the primary language of the student. Both sets of SSRs are downloaded for each student, per the student’s language settings.
    • English SSRs (All Students)—Only English SSRs are downloaded for all students.
    • English SSRs (English Only & Unsupported Languages)—English SSRs are downloaded for students whose primary language is English or any language other than Spanish, Filipino, Korean, Vietnamese, Mandarin, Cantonese, or Arabic.
    • Spanish SSRs—Spanish SSRs are downloaded for students whose primary language is Spanish.
    • Filipino SSRs—Filipino SSRs are downloaded for students whose primary language is Filipino.
    • Korean SSRs—Korean SSRs are downloaded for students whose primary language is Korean.
    • Vietnamese SSRs—Vietnamese SSRs are downloaded for students whose primary language is Vietnamese.
    • Traditional Chinese SSRs—Traditional Chinese SSRs are downloaded for students whose primary language is either Cantonese or Mandarin.
    • Arabic SSRs—Modern Standard Arabic SSRs are downloaded for students whose primary language is Arabic.
  9. Select Yes to merge the SSR PDF files into one or more files. The limit for the number of SSR PDFs per merged file is 10,000.
  10. Select the [Request Report] button located to the right of the Merge Files field to generate the Bulk Download report.
  11. When a confirmation message appears, select the [Close] button to close the message. When the report is ready, the user will receive an email from ca-‍assessments@ets.org, containing a link to retrieve the report. The link, which expires after 24 hours, is the only method of retrieval for these SSR PDFs.
  12. Select the [Student Score Reports] link from the notification email.
  13. If using the Microsoft Edge browser, a message asks the user what to do with the.zip file.
  14. If using the Google Chrome browser, the.zip file automatically downloads.
  15. Save the.zip file locally, and then open it to access all the SSRs.

Use the “Download PDF(S) by Requested SSID(s)” section to request the SSR for a student who tested elsewhere and has since enrolled in the LEA. To obtain the SSRs of up to 10 students:

Enter the students’ SSID(s) in the SSIDs field (figure 4), and then select the [Download Report] button, located to the right of this field.

Download PDF(s) by Requested SSID(s) section.

Figure 4. Individual Download of a Student Score Report

Initial ELPAC School-Level THSS Summary Report

The Initial ELPAC THSS Summary Report tracks each of the responses that have pending scores or are tentatively scored for the selected LEA or school. The report identifies which student the response belongs to, the assigned scorer, the scoring status of the response, and the number of days past the student’s effective enrollment date. Responses that have been scored (Mark Complete) are not included in this report.

School-Level Student Demographics Report

The School-Level Student Demographics Report provides the current demographic information listed in TOMS. Coordinators can use this report to verify that correct information is being sent from CALPADS to TOMS.

Take the following steps to request this report:

  1. From the Available Reports menu, select “School-Level Student Demographics Report.”
  2. Once the report is selected, the Organization field will be prepopulated on the basis of the user’s role.
  3. Select the school(s) for which this report is being generated. This is a required field.
  4. Select the [Download Report] button.
  5. Open the Excel file to access the school-level student demographic information.

Security Forms and Remote Administration Status Report

The Security Forms and Remote Administration Status Report generates a list of Test Security Agreements and Test Security Affidavits that have been signed by users at the school and the date that they were signed. This list allows LEA coordinators and test site coordinators to ensure that all appropriate staff have completed security information prior to testing. The User Remote Administration Enabled? field indicates "Yes" when the remote test administration is enabled for a user.

Signed Security Forms Report

The Signed Security Forms Report provides a copy of every user-signed Test Security Agreement and Test Security Affidavit for those at the school who have access to TOMS.

Take the following steps to access this report:

  1. From the Available Reports menu, select “Signed Security Forms.”
  2. Once the report is selected, the Organization field is prepopulated on the basis of the user’s logon credentials (figure 2).
  3. Select the [Request New Report] button to generate a new report.
  4. When the report is ready for download, the user receives an email notification from ca-‍assessments@ets.org, which provides a link to retrieve the report. The link, which expires after 24 hours, is the only method of retrieval for this report.
  5. Select the [Signed Security Forms] link from the notification email.
    • If using the Microsoft Edge browser, a message asks the user what to do with the.zip file.
    • If using the Google Chrome browser, the.zip file automatically downloads.

  6. If desired, save the.zip file locally, and then open it to access all the signed security forms.

    Signed Security Forms, school.

    Figure 2. Signed Security Forms

Summative Alternate ELPAC School-Level Second Scoring Report

The Summative Alternate ELPAC School-Level Second Scoring Report displays information about the second scoring by the test examiners of the Summative Alternate ELPAC for a school.

Summative ELPAC and Summative Alternate ELPAC School-Level Student Demographic Snapshot Report

The Summative ELPAC and Summative Alternate ELPAC School-Level Student Demographic Snapshot Report includes a demographic record for each student enrolled in the selected school regardless of where the student tested. The snapshot is captured on May 31 of the current test administration year.

Summative ELPAC and Summative Alternate ELPAC Student Eligibility Report

The Summative ELPAC and Summative Alternate ELPAC Student Eligibility Report is available to download throughout the administration and contains only students eligible to take the Summative ELPAC or the Summative Alternate ELPAC within the selected school. Eligible students are those currently classified as English learners.