Administer an Online Test Session

Each assessment is displayed in the Test Administrator Interface using a differently colored background. The appearance changes slightly to highlight when a list item receives focus, as presented in the following lists.

Online Assessments:

  • Red—Smarter Balanced Summative Assessments
  • Indigo—California Alternate Assessments (CAA)
  • Brown—California Science Test (CAST)
  • Green—Smarter Balanced Interim Assessments
  • Mint—California Spanish Assessment (CSA)

Online Practice and Training Tests:

  • Golden Yellow—Smarter Balanced training tests
  • Pink—Smarter Balanced practice tests
  • Golden Yellow—CAAs for ELA, mathematics, and science training tests
  • Pink—CAAs for ELA, mathematics, and science practice tests
  • Golden Yellow—CAST training tests
  • Pink—CAST practice tests
  • Golden Yellow—CSA training tests
  • Pink—CSA practice tests

If a test administrator has mistakenly selected and administered the summative assessment when intending to administer an interim assessment or practice or training test, the LEA CAASPP coordinator or CAASPP test site coordinator must report the incident using the CAASPP STAIRS/Appeals process.

Open the Test Administrator Interface and Approve Students for Testing—All Assessments

The test administrator must create a test session before students can log on to the Student Testing Site. In order for a student to take a specific test, it must be included in the test session.

This section contains information on how to start a test session, add tests to the session, verify students’ test settings, approve students for testing, and monitor their progress.

Beginning an Assessment

Follow these instructions to administer the CSA unless a student is assigned the non-embedded designated support for Simplified Test Directions. The test administrator must create a test session before students can log on to the Student Testing System (but no more than 30 minutes prior or the system will time out). When a test administrator creates a test session, a unique session ID is randomly generated. This session ID must be provided to the students before they log on and should be written down.

The process for administering online tests is as follows:

  1. The test administrator selects tests and starts a test session in the Test Administrator Interface.
  2. Students sign in and request approval for tests.
  3. The test administrator reviews students’ requests and approves them for testing.
  4. Students complete and submit their tests.
  5. The test administrator stops the test session and logs off.

For information about the testing process from a student’s perspective, refer to the subsections Signing In to the Student Testing Site and Features of the Student Testing Application.

  1. Test Administrator
    Navigate to the CAASPP website on a web browser.
  2. Test Administrator
    Select the [Test Administrator Interface for All Online Tests] button, as shown in figure 1.

    Screen capture of the Test Administrator Interface for All Online Tests button

    Figure 1. [Test Administrator Interface for All Online Tests] button

  3. Test Administrator
    Log on to the Test Administrator Interface using the sign-in credentials, as shown in figure 2.

    Screen capture of the Test Administrator Interface Logon screen

    Figure 2. Test Administrator Interface Logon screen

  4. Test Administrator
    If the test administrator is associated with multiple institutions, an “Important!” message appears at logon. The test administrator must select the appropriate institution from the drop-down list in this message and select the [Go] button, as shown in figure 3. The test administrator may only select one institution at a time. The test administrator will only be able to administer tests available for the selected institution. To select a different institution, the test administrator must log off and then log back on.

    Screen capture of the Select your School/District drop-down list in the Test Administrator Interface with a circle around the Go button

    Figure 3. Message from the Test Administrator Interface

  5. Test Administrator
    The Test Selection window, as shown in figure 4, color-codes tests and groups them into various categories. A test group, such as “California Spanish Assessments (CSA),” may include one or more subgroups. All test groups and subgroups appear collapsed by default.

    Screen capture of the Operational Test Selection window

    Figure 4. Operational Test Selection screen

  6. Test Administrator
    To select a test or tests for the session, check its box, as indicated in figure 5.

    Operational Test Selection screen with the list of available items expanded and the Add Filter button, test checkbox, and Start Operational Session button indicated

    Figure 5. Expanded Operational Test Selection screen

  7. Test Administrator
    Either use the filtering feature to open specific grade-level or content-area assessments; or, to start the test, select the [Start Operational Session] button. These features are indicated in figure 5. Take the following steps to use the filtering feature:

    1. Select the [Add Filter] button [Add Filter button with three horizontal lines] (indicated in figure 5) to access the filter panel.
    2. Expand the available filter categories by selecting a [Plus] plus-sign [Plus icon; shows a plus sign] icon (indicated in figure 6).
    3. Check the criteria to filter.
    4. Select the [Apply Filter(s)] button [Apply Filter(s) button] (indicated in figure 6).
    5. Remove the filter by selecting the [Remove Filter] “X” icon [‍Remove filter X icon.] (indicated in figure 6).
    6. Select the [Start Operational Session] button to start the test.

    Operational Test Selection screen with the list of items that can be filtered, which are Grade and Subject, and the Expand icon and Apply Filter button indicated

    Figure 6. Sample Operational Test Selection screen with filtering

  8. Test Administrator
    Inform students of the test session ID. The session ID is automatically generated upon selecting [OK] in the previous step. Write the session ID, as shown in figure 7 , in a place to which all students can clearly refer.

    Top of the Test Administrator Interface with the session ID indicated

    Figure 7. Session ID on the Test Administrator Interface

  9. Test Administrator
    Read the following SAY box.

    SAY:

    Hoy tomarán la prueba de California en español para el grado [grado]. Yo les daré el número de identificación de la sesión que se requiere para iniciar la prueba. Antes de iniciar la prueba, revisaremos algunas reglas que hay que seguir.

    Deben responder a cada pregunta en la pantalla antes de seleccionar [SIGUIENTE]. Si no están seguros de la respuesta, contesten lo que piensen que es la mejor respuesta. Si desean revisar la respuesta más adelante, marquen la pregunta para revisarla antes de pasar a la siguiente sección. Podrán regresar y cambiar la respuesta durante esta parte de la prueba.

    Podrán hacer una pausa en cualquier punto de la prueba seleccionando [PAUSA] en lugar de Siguiente después de contestar una pregunta. Levanten la mano si necesitan hacer una pausa en la prueba y pidan permiso antes de seleccionar [PAUSA].

  10. Test Administrator
    Read the following SAY box and all subsequent SAY boxes to everyone.

    SAY:

    Por favor, tengan en cuenta que esta prueba está dividida en dos secciones. Cuando lleguen al final de una sección, se les pedirá que revisen sus respuestas antes de continuar. Una vez que terminen con sus respuestas y pasen a la sección siguiente, no podrán regresar a ninguna de las preguntas de la sección anterior.

    Sus respuestas deben ser su propio trabajo. Por favor, mantengan los ojos en su prueba y recuerden, no deben hablar durante la prueba. Si tienen un teléfono celular o smartwatch, deben guardarlo y mantenerlo apagado.

    Si terminan la prueba antes del tiempo indicado, por favor levanten la mano y permanezcan sentados en silencio.

  11. Test Administrator
    Logon tickets may be provided to each student. The logon tickets should provide the students’ SSID. Note that logon tickets are secure testing materials and should be securely destroyed after testing.
  12. Student
    Log on to the Student Testing Site through the secure browser.
  13. Test Administrator
    Direct students to sign in using the Student Sign In screen. It is not necessary to read the italicized sentences to students testing over multiple days who have already heard these instructions at least once.

    SAY:

    Ya estamos listos para iniciar la sesión. Cuando hayan empezado la sesión, tendrán que esperar hasta que yo inicie la prueba antes de comenzar. Estaré comprobando que hayan introducido correctamente la identificación de la sesión de prueba y el resto de la información.

    Incluyan su nombre completo, no sus apodos, seguido de su número de estudiante SSID. A continuación, introduzcan la identificación para la sesión. Levanten la mano si necesitan ayuda para escribir esta información en el teclado.

    SAY:

    Ahora seleccionen [SIGN IN]. Cuando se haya iniciado la sesión correctamente, verán una pantalla con su nombre y más información personal. Si toda la información en la pantalla está correcta, seleccionen [Yes] para continuar. Si la información está incorrecta, levanten la mano y muéstrenme lo que está incorrecto.

  14. Student
    Sign in using the Student Sign In screen, as shown in figure 8.

    Screen capture of the Student Sign-In Web form, which includes fields for the student's first name, SSID, and the test session ID

    Figure 8. Student Sign In screen

  15. Test Administrator
    Ensure that all students have successfully entered their information.
  16. Student
    Verify identity by selecting [No] or [Yes], as shown in figure 9.

    Screen capture of the 'Is This You?' window in the student interface, followed by sample student information

    Figure 9. Is This You? screen

  17. Test Administrator
    Inform students of the test type (for example, CSA) in which they are participating today.

    SAY:

    En la siguiente pantalla, seleccionen CSA [introducir grado]. Cuando hayan seleccionado su prueba, verán una pantalla con una barra en movimiento y un mensaje diciendo que están esperando la aprobación del administrador de la prueba. Por favor esperen en silencio mientras compruebo y apruebo cada una de sus pruebas.

  18. Student
    Select the test to take, as displayed in figure 10.

    Screen capture showing the Your Tests screen from which a student selects a test

    Figure 10. Your Tests selection screen

  19. Student
    Wait for the test administrator’s approval, as displayed in figure 11.

    Waiting for approval screen on the student testing interface

    Figure 11. Waiting for Approval dialog box

  20. Test Administrator
    Approve students to test by selecting the [Approve] check mark [‍Check mark icon; shows a green check mark] icon in the Actions column for individual students or the [Approve A ll Students] button, as shown in figure 12. Select the [Details] eye [Details icon; shows a line drawing of an eye] icon, also in figure 12 , to view and adjust the student’s settings (universal tools) for the current test opportunity. (For example, if the student had been assigned the designated support to turn off any universal tool(s), the test administrator can toggle the universal tools on and off.) “Custom” in the Details column indicates the student has been assigned test settings.

    Screen capture of the Approvals and Student Test Settings screen with Approve All Students button and Details icon called out

    Figure 12. Approvals and Student Test Settings screen

  21. Test Administrator
    Have students run the sound check.

    SAY:

    A continuación, verán una pantalla que les pedirá que comprueben que el sonido y el video en sus computadoras están funcionando. Colóquense los auriculares y seleccionen el botón triangular [PLAY]. Si oyen la música y ven las notas musicales moviéndose, seleccionen el botón [SÍ, PUDE REPRODUCIR EL VIDEO Y SU SONIDO]. Si algo está incorrecto, levanten la mano.

    SAY:

    Si todo está correcto, haz clic en [CONTINUAR].

  22. Student
    Complete the audio checks with headphones. Test with the listening items audio and video check, as shown in figure 13.

    Screen capture of the Sound, Video, and Text-to-Speech Playback Check screen in Spanish

    Figure 13. Sound and Video Playback Check screen

  23. Test Administrator
    If audio issues occur, do the following:

    • Ensure headphones are securely plugged in to the correct jack or USB port.
    • If the headphones have a volume control, ensure the volume is not muted.
    • Ensure that the audio on the device is not muted (often via a control panel or settings window).

    If the student is still experiencing issues, contact the CAASPP test site coordinator or school technology coordinator.

  24. Test Administrator
    Tell students how to take the test.

    SAY:

    Antes de que aparezca la prueba en la pantalla, podrán ver una página de tutorial que les permitirá ver las herramientas de la prueba y los botones que se pueden utilizar durante la prueba o que aparecerán en la prueba. Si seleccionan el botón [VER LA GUÍA DE AYUDA] ahora mismo, podrán ver la página del tutorial. También pueden encontrar esta información durante la prueba seleccionando el botón de ayuda [?] en la esquina superior derecha de la pantalla.

    Si quieren ver sus configuraciones ahora mismo, seleccionen el botón [VER CONFIGURANCIONES].

    Cuando estén listos para comenzar su prueba, seleccionen [COMENZAR LA PRUEBA AHORA] en la parte inferior de la pantalla.

  25. Student
    Select [Comenzar la prueba ahora], as shown in figure 14 , to begin testing.

    Screen capture of the Review Test Settings screen with the Comenzar la prueba ahora button indicated

    Figure 14. Instrucciones y ayuda screen

  26. Test Administrator
    Walk students through the three survey questions. If students are unsure of the response that they need to input, help them provide the correct answer. Do not let any student move ahead when going through the survey questions. Make sure all students are on the same survey question, and that they are providing the appropriate response. The SAY text for the survey questions that follow is provided in both English and Spanish and may be read in either language.

    SAY:

    This is the first segment of the test. There are three survey questions you will need to answer with my guidance. These questions are very important. Once we are done with question three of the survey, you may continue testing.

    Esta es la primera sección de la prueba. Hay tres preguntas de una encuesta que deberán contestar con mi ayuda. Estas preguntas son muy importantes. Una vez que hayan contestado las tres preguntas, podrán continuar con la prueba.

    Question one asks, “Did you receive instruction in Spanish in the current school year?” If you do not know which answer to select, please raise your hand and I will help you with the answer.” If you do not know which answer to select, please raise your hand and I will help you with the answer.

    La pregunta uno dice: «¿Recibiste educación en español durante el presente año escolar?» Si no saben qué respuesta elegir, por favor levanten la mano y les ayudaré con la respuesta.

    Now we are all on question two. Question two asks, “Which program were you enrolled in?” If you do not know which answer to select, please raise your hand and I will help you with the answer.

    Ahora estamos todos en la pregunta dos. La pregunta dos dice: «¿En qué tipo de programa escolar estuviste matriculado/inscrito?» Si no saben qué respuesta elegir, por favor levanten la mano y les ayudaré con la respuesta.

    We are now on question three of the survey. The question asks, “What percentage of your school day instruction was provided in Spanish?” If you do not know which answer to select, please raise your hand and I will help you with the answer.

    If you have four periods in the day and you take a course that is taught in Spanish, select the option that indicates “25%.” If you are in program where you are in class for six hours and you are taught in Spanish for two hours, select the option that indicates “33%.”

    Ahora estamos todos en la pregunta tres de la encuesta. La pregunta tres dice: «¿Qué porcentaje de tu educación diaria recibiste en español?» Si no saben qué respuesta elegir, por favor levanten la mano y les ayudaré con la respuesta.

    Now that we have completed the survey, you may proceed with the test.

    Ahora que hemos completado la encuesta, pueden continuar con la prueba.

  27. Test Administrator
    Continue with the instructions in the next subsections, Monitoring Student Progress and Ending a Test Session.

Monitoring Student Progress

Test Selection

It is very important that test administrators monitor student progress throughout the test session. This includes verifying that students are participating in the appropriate content area and type of test (CSA). The test administrator monitors the test each student is taking by referring to the Tests table in the Test Administrator Interface, shown in figure 15. Note that the list of student names can be sorted by linked (underlined) column headings.

In the event a student is taking an incorrect test, the test administrator should pause the student’s test. The test administrator should then instruct the student to log off and log on again to select the correct test. The Test column is indicated in figure 15.

Test administrator interface layout with students in session with a circle around the Test column

Figure 15. Monitoring student progress in the Test Administrator Interface

Test Security

Once students have started the CSA, the test administrator should monitor the room to ensure that all conditions of test security are maintained. If the test administrator witnesses or suspects the possibility of a test security incident, the CAASPP test site coordinator and LEA CAASPP coordinator should be contacted immediately in accordance with the security guidance provided in this manual.

Student Directions During Testing

While the Test Administrator Interface is designed to refresh automatically every minute, the test administrator can refresh it manually at any time by selecting the [Refresh Now] button at the top right corner of the page.

If the test administrator notices that a student is off task, the test administrator may say the following statement to the student, verbatim, to keep the student focused.

SAY:

Es importante que lo hagas lo mejor que puedas. ¿Necesitas hacer una pausa en la prueba y tomar un descanso?

If a student is concerned about an item, direct the student to review a tutorial by reading the following script verbatim.

SAY:

Hazlo lo mejor que puedas y elige la respuesta que más sentido tiene. Si no estás seguro de cómo funciona una pregunta, puedes revisar el tutorial seleccionando el botón “i” en el lado derecho de la pantalla.

Allowing the students to practice on the training test and practice test prior to testing is strongly encouraged to attempt to ensure that students are able to familiarize themselves with each item type and use the various tools and supports during testing.

Ending a Test Session

When there are approximately 10 minutes left in the test session, the test administrator should give students a brief warning.

SAY:

Nos estamos acercando al final de esta sesión de la prueba. Por favor, revisen ahora las preguntas que han completado o que han seleccionado para revisar. No envíen su prueba a menos de que hayan contestado todas las preguntas.

SAY:

Si están trabajando en un grupo de preguntas para un mismo pasaje de lectura, por favor contesten todas las preguntas de ese grupo.

SAY:

Avísenme si necesitan más tiempo.

After answering the last item in each segment, each student is presented with a screen prompting the student to review answers (marked and unmarked) for all items available to the student or prior to submitting the test. Mark for Review is provided as a reminder to a student that the student had a question or concern about a particular item, but the student is permitted to review all items—marked or unmarked—within the constraints of the pause rule.

After answering the last question, students must submit their tests. If students would like to review their answers before submitting their test, they can do so by selecting [TERMINAR PRUEBA]. Once students have reviewed their answers, students must select [FINALIZAR PRUEBA] to submit their tests. Once students have selected [FINALIZAR PRUEBA], they will not be able to review their answers.

SAY:

Esta sesión de prueba se ha terminado. Si no han terminado la prueba, seleccionen PAUSA y podrán terminarla en otra sesión.

[Para la prueba CSA: podrán regresar y cambiar sus respuestas cuando regresen a la prueba, siempre y cuando regresen a la prueba dentro del tiempo permitido para la CSA].

Si han contestado a todas las preguntas y han terminado de revisar sus respuestas, seleccionen [FINALIZAR PRUEBA]. Ahora recogeré sus materiales.

Test administrators should select [Stop Session] to end the test session and pause any student test in the session that is still in progress. When finished, test  administrators can log off the Test Administrator Interface by selecting the [Logout as Name ] button at the top right. Test administrators should also collect any used scratch paper.

Logging Off

Use caution when logging off the Test Administrator Interface as this will log the test administrator off other related systems (e.g., Completion Status, Interim Assessment Hand Scoring, and TOMS). To log off the Test Administrator Interface, select the [Logout as Name] button in the top-right corner of the screen on the corner on the Test Administrator Interface system banner (shown in figure 16 ).

Screen capture of the Single Sign-On system banner, with the Logout as button called out

Figure 16. Single Sign-On system banner

The test administrator’s session will be closed, and the test administrator will be directed to the CAASPP website after logging off. The test administrator will not be able to resume the test session.