User Roles and Access

The Completion Status system operates in a secure, role-based structure. Access to reports and data in the system depends upon the user’s role in TOMS as well as the user’s school- and LEA-level associations. Refer to the TOMS User Roles for CAASPP and TOMS User Roles for ELPAC subsections of the CAASPP and ELPAC TOMS User Guide for a description of reports and features that are accessible for each user role. In the Completion Status system, users in all user roles can access two report types: the Plan and Manage Testing Report and the Test Completion Rates Report. Users can search for student testing information by a single SSID or multiple SSIDs and produce a report of each test given to that selection of SSIDs.

Logging On and Off the Completion Status System

Accessing the Completion Status system requires an authorized username (email address) and password for the SSO system. SSO is designed to ease the logon process and simplify navigation between systems. The applications it serves include:

Access to each system and its features is dependent on the access provided by the user’s assigned role. User accounts must be created in TOMS before access is granted to the Completion Status system. LEA coordinators should be contacted about any logon issues a test site coordinator, test administrator, or test examiner encounters.

Logging On to the Completion Status System

SSO allows the user to log on once to access all of the online systems supporting the CAASPP or ELPAC test administration.

To access the Completion Status system via the CAASPP or ELPAC website:

  1. Open a web browser and navigate to the CAASPP website or the ELPAC website.
  2. On the landing page for the CAASPP and ELPAC website, select the [Completion Status] button (CAASPP) or link (ELPAC). The Logon screen, shown in figure 1, will appear.

    Single sign-on Logon screen with fields for email address and password

    Figure 1. SSO Logon screen

  3. Enter the user’s email address in the Email Address field.
  4. Enter the user’s password in the Password field.
  5. Select the [Secure Logon] button.
  6. If this is the first time the user has logged on using a particular web browser or device, the Enter Code screen, as presented in figure 2, appears.

    Enter Code screen

    Figure 2. Enter Code screen

    1. Retrieve the code included in the system email that was sent to the user’s email address.
    2. Enter the code in the Enter Emailed Code field. This code expires 15 minutes after it is received in the email. If the code expires, proceed to step d.
    3. Select the [Submit] button to enter TOMS.
    4. If the code expired, select the [Resend Code] button for a new code and repeat these steps to enter the new code.

To access the Completion Status system via TOMS:

  1. Open a web browser, navigate to TOMS, and complete the SSO Logon screen, shown in figure 1, using the instructions provided previously.
  2. Select [Links] from the top navigation bar and then the [Completion Status] link from the Links screen (figure 3).

    Links screen in TOMS

    Figure 3. Links screen in TOMS

  3. The Completion Status system logs the user on automatically.

Opening the Completion Status System

  1. Once logged on to the Completion Status system, the user proceeds first to the Administration Details screen, shown in figure 4, selects an assigned role, and then selects [OK] to proceed to the Completion Status system dashboard page.

    Administration Details screen

    Figure 4. Administration Details screen

  2. Select a user role and district (LEA) from the list and then select [Submit] to enter the Completion Status system. (The State field populates automatically.)

Logging Off Completion Status Management

For security purposes, it is important to log off the Completion Status system to ensure that the reports cannot be accessed by unauthorized users following a session. Logging off the Completion Status system will log the user off all SSO systems such as the Test Administrator Interface or TOMS.

To log off the Completion Status system:

  1. Select the [Log Out] button in the menu bar at the top-right corner of the screen (indicated in figure 5.)

    Menu bar with the Log Out button indicated

    Figure 5. Menu bar with [Log Out] button