Testing Students with Accessibility Resources

Creating a Test Session for Practice and Summative Testing

This section provides a brief overview of the processes required for creating proctored test sessions, which include verifying students’ test settings for testing, creating a test session, approving students to enter the session, and viewing embossing and enlarged-text requests.

It is important that a student who is taking the braille assessment have adequate time in advance of test administration to practice navigating the assessment platform with the screen reader. Familiarization with the testing environment, navigation quick keys, as well as item types encountered on the assessment can be addressed by using the practice and training tests.

The practice and training tests can be used as a “guest” without logon credentials or in a secure browser environment approved by a test administrator or test examiner. If the student is accessing a practice or training test in the secure browser environment, student sign-in and test administrator or test examiner logon credentials are required.

Step 1. Test Administrator, Test Examiner, LEA Coordinator, or Test Site Coordinator: Review the student’s test settings in the Test Operations Management System (TOMS).

  1. Access TOMS by following the instructions in the Log On to TOMS topic from the CAASPP and ELPAC TOMS User Guide.
  2. Access the [Students] top navigation tab and open the View & Edit Students screen by following the instructions in the Student Profile—Test Settings Overview topic from the CAASPP and ELPAC TOMS User Guide.
  3. Search for and select a student by following the instructions in the View & Edit Students—Search for a Student topic from the CAASPP and ELPAC TOMS User Guide.
  4. Edit a student’s test settings by following the instructions in either the Edit CAASPP Test Settings for a Specific Student subtopic or the Edit ELPAC Test Settings for a Specific Student subtopic from the CAASPP and ELPAC TOMS User Guide.
  5. Review the student’s test settings in the Student Profile before approving the student for testing. The following settings in TOMS, which can be applied by a CAASPP or ELPAC test site coordinator or LEA CAASPP or ELPAC coordinator, ensure that the student has the appropriate IDEA indicators (special education and a primary disability) or Section 504 plan for the applicable settings. What follows are the settings for students with visual impairment:
    • Embedded Accommodations
      • Braille, which includes the ability to emboss on demand (The print-on-demand accommodation does not have to be set specifically.) (CAASPP and ELPAC)
      • Audio Transcript (Includes Braille Transcript), which is used in conjunction with braille (CAASPP and ELPAC)
    • Embedded Designated Supports
      • Permissive Mode, which is used with assistive software and devices
      • Streamline, which includes zoom levels greater than 3× in the student interface, should be selected if a screen reader or magnification will be used
      • Print Size, which indicates if an enlarged font will be used both onscreen and as output for a print-on-demand request, or if the default zoom levels for on-screen test presentation need to be set
    • Non-Embedded Designated Supports
      • Magnification, if a magnifier will be used (Magnification also may be used in association with print-on-demand.)
  6. Select [UPDATE] to save changes, and then log off using the [Logout] button when finished reviewing the test settings in TOMS.

Step 2: Test Administrator or Test Examiner: Log on to the Test Administrator Interface.

  1. Access either the Test Administrator Interface or the Test Administrator and Test Examiner Practice and Training Site.
  2. Log on using the process described in the Using the Single Sign-on System subtopic from the CAASPP Online Test Administration Manual or the Beginning the Test subtopic from the Summative ELPAC Online Test Administration Manual.

Step 3: Test Administrator or Test Examiner: Start a test session.

  1. Start a test session using the process described in the How to Start a Test Session topic from the CAASPP Online Test Administration Manual or the Beginning the Test subtopic from the Summative ELPAC Online Test Administration Manual.
  2. Make a note of the session ID, in case either the test administrator, test examiner, or student is exited and needs it to reenter the test session.

Step 4: Test Administrator or Test Examiner: Approve student for operational or training testing.

  1. Review a student’s test settings in the Test Administrator Interface by following the instructions in the How to Approve Students for Testing subtopic from the CAASPP Online Test Administration Manual or the Beginning the Test subtopic from the Summative ELPAC Online Test Administration Manual.
  2. Verify that all other test settings are correct (refer to step 1). Contact the CAASPP or ELPAC test site coordinator or LEA CAASPP or ELPAC coordinator to have them set if they are not.
    • Confirm that streamline mode, permissive mode, zoom, and questions and stimuli test settings are correct.
    • If the field for student’s test presentation is not set to Braille, the test administrator or test examiner should not approve the test. The student’s information must be updated in TOMS before the student can test. If the test was approved before the test settings were corrected, the LEA CAASPP coordinator or CAASPP test site coordinator must complete the STAIRS process to file a report and then, when prompted, an Appeal to have the test reset.
    • The options for Braille Type may be in the Approvals and Student Test Settings screen. The Braille Type options for each content area are as follows:
      • Mathematics: UEB Contracted with Nemeth Math
      • ELA, CSA, and ELPAC domains: Contracted or Uncontracted
      • Science: Contracted UEB
    • Emboss Request Type is a test setting that determines if embossing requests are generated automatically, without student input, or manually, with student input. The default options for each test subject are as follows:
      • Mathematics: Auto-Request
      • (As students move through the test, embossing requests will automatically appear on the Test Administrator Interface.)
      • All other content and domain assessments: On-Request
      • (Students must manually request printing of passages and questions as they move through the test.)
  3. After verifying the student’s test settings are correct, approve the student by selecting [Approve], following the instructions in the How to Approve Students for Testing subtopic from the CAASPP Online Test Administration Manual or the Beginning the Test subtopic from the Summative ELPAC Online Test Administration Manual.

Step 5: Student: Submit print requests.

  1. For tests that require manual embossing requests or enlarged printing, a student must open the context menu for a passage or question and then select the print option. The request is sent to the test administrator or test examiner. The [Context Menu] parallel-line [Context menu icon; shows a square with parallel horizontal lines in it] icon is indicated in a practice test question in figure 1. Note that the parallel lines of the [Context Menu] are contained within a circle in operational assessments, like this: [Context Menu icon contained within a circle].
    • For passages, the student must select the print option in the passage menu. To print a passage, select the [Print Passage] printer icon.
    • For questions, the student must select the printer option in the question’s menu. To open the menu, select the [Context Menu] icon [Context menu icon; shows a square with parallel horizontal lines in it] at the top of the question. The menu will include a print option. Select [Print Item].
    • For passages and questions, the student must select the [Print Page] button on the upper-right side of the student interface.

      Sample test question, with the Context Menu icon called out

      Figure 1. Submitting an embossing request

Reminder: For tests that have auto-request enabled for the Emboss Request Type test setting, the embossing requests will automatically appear on the Test Administrator Interface as the student moves through the test. Mathematics tests will default to auto-request and ELA tests will default to on-request unless otherwise indicated by the test administrator in step 4.

Step 6: Test Administrator or Test Examiner: Approve printing requests.

  1. Start a test session using the process described in the How to Approve Print Requests subtopic from the CAASPP Online Test Administration Manual or the How to Approve Print Requests subtopic from the Summative ELPAC Online Test Administration Manual.
  2. Process the print requests. (For more information, refer to the Sending Requested BRF and PRN Files to the Embosser subsection for more specific information about processing BRF and PRN requests.)