Testing Students Requiring Braille

Administration Considerations

Planning

The administration of the braille assessment requires advanced preparation for both the TA or TE and the student. The student accesses the online assessment via assistive technology using an RBD and screen reading software along with embossed materials, which are downloaded directly from the testing platform. A braille embosser that can produce text and graphics may be needed. This may require the student be tested in a separate location and provided with additional time for testing. The protocol for secure testing should be followed.

Although the CAASPP and ELPAC are not timed, students taking the online braille assessment may need additional time due to the need for embossing test materials throughout the assessment. If there are multiple students testing at the same time who require the braille accommodation, logistical planning should occur in advance of the test administration. Ensure that adequate numbers of embossers are available on site. If there are shared resources throughout an LEA, planning in advance of the test administration to alleviate disruption of services for students not taking the assessment is important to consider.

Prior to administering a test, TAs, TEs, and any other individuals who are administering any secure CAASPP or ELPAC assessment should read the test administration manuals associated with these programs and view any associated Smarter Balanced training modules. The TA, TE, or additional support person needs to have a working knowledge of the assistive technology being used by the student and be able to read braille to aid in administration.

List of Preparatory Actions

The following items will aid in administration of braille assessments.

  • Ensure that the TA or TE has adequate training for administering the braille online assessment.
  • As the embossed braille files do not have print indicators, consider having a person who reads braille and has training on the testing protocol available during the entirety of testing. (This may be the TA or TE.)
  • Ensure that all assistive technology is properly installed and functioning with the secure browser, including configuring the screen reading program to ensure the screen reading program is recognized by the secure browser and that the assessment is reading properly.
  • Install Duxbury and ViewPlus Desktop Embosser Driver software on the TA or TE device. Ensure that the TA or TE has a working knowledge of these programs.
  • Ensure that a print embosser—used for BRF file types—and a graphic embosser—used for PRN file types—are installed and functioning on the TA or TE device.
  • Ensure that the student has had adequate opportunity to practice navigating with a screen reader within the testing environment. (Refer to information about practice and training tests in the subsection Navigating a Test with JAWS.)
  • Emboss the navigation quick key reference guide—available from the secure browser—to have available for the student during testing.
  • Select the appropriate summative assessment option for the student.
  • Ensure that the student has been registered for the appropriate braille code. This information can be gained from the student’s individualized education program team or the teacher of the visually impaired who is responsible for this student.
  • Ensure the appropriate braille code for the student is available for the specific assessment. (Refer to the About Tests and Braille subsection for more information.)
  • Ensure that Emboss Type is set to on-request or auto-request for each assessment. This may vary from student to student. Often, students prefer emboss on-request for ELA, while the default setting for mathematics is auto-request.
  • Gather additional resources the student may need for the day of the assessment such as abacus, Perkins Brailler, braille paper, braille notetaker (if allowed as an accommodation for notetaking), talking calculator (if using a calculator other than the embedded calculator as an accommodation), other notetaking tools, headphones, and other resources.

About Tests and Braille

The online test delivery system is available to students who use braille, allowing them to access the adaptive algorithm and use the online systems in a similar fashion to general education students.

Students who have a braille accommodation will receive the online assessments in an accessible format via streamlined mode (refer to figure 2). The streamline feature is optimized to allow supported screen-reading software and printing of passages and test questions to braille embossers.

All test content may be delivered to a braille embosser.

Overview of Braille Types

For braille assessments, students can use any of the following braille options, depending on the assessment:

  • EBAE Uncontracted with Nemeth Math
  • EBAE Uncontracted with UEB Math
  • EBAE Contracted with Nemeth Math
  • EBAE Contracted with UEB Math
  • UEB Uncontracted with Nemeth Math
  • UEB Uncontracted with UEB Math
  • UEB Contracted with Nemeth Math
  • UEB Contracted with UEB Math

The braille types for the online Smarter Balanced for ELA and the CSA can be broken down into three formatting characteristics: braille type, grade of braille, and test type. These are listed in table 1.

Table 1. Options for Braille Types—Smarter Balanced for ELA and CSA

Braille Type Grade of Braille Test Type
EBAE Contracted Online CAT
EBAE Contracted PPT (CDE approved)
EBAE Uncontracted Online CAT
EBAE Uncontracted PPT (CDE approved)
UEB Contracted Online CAT
UEB Contracted PPT (CDE approved)
UEB Uncontracted Online CAT
UEB Uncontracted PPT (CDE approved)

The braille types for the computer-based Initial ELPAC and Summative ELPAC can be broken down into three formatting characteristics: braille type, grade of braille, and test type. These are listed in table 2.

Table 2. Options for Braille Types—ELPAC

Braille Type Grade of Braille Test Type
UEB Contracted Online, grades three through twelve
UEB Contracted PPT, grades three through twelve (CDE approved)
UEB Uncontracted PPT, kindergarten through grade two (all domains)

The braille types for the Smarter Balanced for Mathematics and the CAST can be broken down into four formatting characteristics: braille type, math type, grade of braille, and test type. These are listed in table 3.

Table 3. Options for Braille Types—Smarter Balanced for Mathematics

Braille Type Math Type Grade of Braille Test Type
EBAE Nemeth Contracted Online CAT
EBAE Nemeth Contracted PPT
EBAE Nemeth Contracted Braille HAT
EBAE Nemeth Uncontracted Online CAT
EBAE Nemeth Uncontracted PPT
EBAE Nemeth Uncontracted Braille HAT
UEB Nemeth Contracted Online CAT
UEB Nemeth Contracted PPT
UEB Nemeth Contracted Braille HAT
UEB Nemeth Uncontracted Online CAT
UEB Nemeth Uncontracted PPT
UEB Nemeth Uncontracted Braille HAT
UEB UEB Technical (Math) Contracted Online CAT
UEB UEB Technical (Math) Contracted PPT
UEB UEB Technical (Math) Contracted Braille HAT
UEB UEB Technical (Math) Uncontracted Online CAT
UEB UEB Technical (Math) Uncontracted PPT
UEB UEB Technical (Math) Uncontracted Braille HAT

The braille types for the CAST can be broken down into three formatting characteristics: braille type, math type, grade of braille, and test type. These are listed in table 4.

Table 4. Options for Braille Types—CAST

Braille Type Math Type Grade of Braille Test Type
UEB Nemeth Contracted Online CAT
UEB Nemeth Contracted PPT
UEB Nemeth Contracted Tactile graphics package

Content Areas and Braille

ELA

The Smarter Balanced for ELA tests will present students with questions in either contracted or uncontracted literary braille:

  • Questions that contain only text will be sent to an RBD.
  • Questions that contain text and images that are not read by an RBD will be sent to a braille embosser.

Mathematics

Students will take the braille HAT option for the Smarter Balanced Summative Assessments for Mathematics. All test content will be delivered in EBAE contracted with Nemeth mathematics code via a braille embosser.

The braille HAT includes the following:

  • Adaptive segment, which will include only questions that have no graphics
  • Fixed form segment, which will include questions with graphics
  • Pre-embossed graphic supplement

Refer to the subsection Using Braille HAT for additional details about the braille HAT option.

Listening, Speaking, Reading, and Writing Domains for the ELPAC

The ELPAC domain assessments will present students with questions in either contracted or uncontracted literary braille:

  • Questions that contain only text will be sent to an RBD.
  • Questions that contain text and images that cannot be read by an RBD will be sent to a braille embosser.

CSA

Students who have been assigned the braille accommodation will have access to the test questions in uncontracted Spanish braille [Spanish world language braille code]. Through the use of individually allowed accommodations on the test delivery platform, a student will be able to access the CSA test questions using assistive technology, such as their RBD, as well as through a student request to emboss (print) the test questions on demand.

CAST

Students who have been assigned the braille accommodation for the CAST have the option of receiving questions printed via embosser or refreshable braille.

Additionally, an optional, supplemental tactile graphics package can be ordered for a student to minimize the amount of embossing that must be done during testing. This package includes pre-embossed materials for all test questions that include a graphic. (Print-on-demand is still available for test questions that are text-only.).

Refer to the subsection Using CAST Tactile Graphics for additional details about the CAST tactile graphics.

Using Braille HAT

Serving as an alternative to the online adaptive and paper fixed form options, the braille HAT allows LEAs to order a set of preprinted, embossed graphics for students’ mathematics tests when the students do not otherwise have access to an embossing printer that works with the Smarter Balanced assessment questions.

This option provides students with access to an efficient online adaptive test that simplifies logistical burdens for educators and students. With the braille HAT option, students can use the online test administration platform, including embedded accessibility resources, while also accessing the pre-embossed graphics.

These graphics packages must be ordered by the LEA CAASPP coordinator for a mathematics summative assessment by contacting CalTAC by phone at 800-955-2954 or by email at caltac@ets.org at least 14 business days prior to the start of testing at the school. Materials are available only for students in the LEA who have the braille accommodation assigned.

Order of Testing

The Braille HAT consists of a fixed-form segment, a computer adaptive segment, and a performance task. The segments are presented to students in this order.

  1. Computer Adaptive Segment: The computer adaptive segment does not include questions with tactile graphics. All questions in this segment can be presented to students using an RBD.
  2. Fixed-Form Segment: The fixed-form segment includes questions with tactile graphics. These questions can be embossed at the testing location or received as a package of pre-embossed materials ordered from CalTAC.
  3. Performance Task: The performance task does not include questions with tactile graphics. All questions in this segment can be presented to students using an RBD.

Selecting Braille HAT

The mathematics section of the Smarter Balanced Summative Assessments listing on the Operational Test Selection screen in the Test Administrator Interface includes an option for selecting the Mathematics Braille Hybrid Adaptive Test (indicated in figure 1).

Operational Test Selection screen with Mathematics Braille Hybrid Adaptive Test indicated

Figure 1. Operational Test Selection screen showing the option for Braille HAT

When starting test sessions, be sure to select the appropriate option for students.

The Your Tests page in the student test delivery system also lists the HAT option. Verify that students selected the appropriate option when approving them for testing.

Using CAST Tactile Graphics

Serving as an alternative to the online adaptive and paper fixed form options, the tactile graphics option allows LEAs to order a set of preprinted, embossed graphics for students’ science tests when the students do not otherwise have access to an embossing printer that works with the CAST questions.

This option simplifies logistical burdens for educators and students. With the CAST tactile graphics, students can use the online test administration platform, including embedded accessibility resources, while also accessing the pre-embossed graphics.

These graphics packages must be ordered by the LEA CAASPP coordinator for the CAST by contacting CalTAC by phone at 800-955-2954 or by email at caltac@ets.org at least 14 business days prior to the start of testing at the school. Materials are available only for students in the LEA who have the braille accommodation assigned.

Using Streamlined Mode

The braille reading format is selectable within the student’s test presentation field within the TDS. When braille is selected, the test layout will default to streamlined mode. The streamlined mode layout, shown in figure 2, is different from the standard test interface and is designed to interact with JAWS navigation. When streamlined mode is enabled, the test content is laid out vertically. Passages and stimuli are located at the top of the screen, with questions appearing beneath them.

Screen capture of a sample test question in Streamline Mode layout, where the test content is laid out vertically

Figure 2. Sample streamlined mode layout

Increasing Font Size

Students who have a braille accommodation and also have usable vision may use the embedded zoom resource available in the test to adjust the size of text and graphics as necessary. Test content is arranged vertically with the streamlined mode required for testing in braille.

  • No zoom, 14-point text
  • 1.50× zoom
  • 1.75× zoom
  • 2.00× zoom
  • 2.50× zoom
  • 3.00× zoom
  • 5.00× zoom
  • 10.00× zoom
  • 15.00× zoom
  • 20.00× zoom

With the streamlined mode setting, students may increase the font size of questions and stimuli to sizes in excess of the 3.00× permitted by the zoom resource.

Configuring Embossing Software on TA and TE Devices

The test delivery system is designed to allow students to print secure test material with TA or TE approval. This means that the software used for sending print requests to the braille embosser must be installed on the computers that TAs and TEs will use for test sessions.

The embossed output for student print requests varies depending on the file type associated with a test question. A TA or TE must ensure that students have the braille type test setting prior to approving the student for testing, as this determines which file type is used for printing. There are two types of files:

  1. BRF: The BRF file type handles print requests for questions containing only text, including formatted tables and poems. This file type is handled by the DBT software.
  2. PRN: The PRN file type handles print requests containing tactile or spatial components such as images, diagrams, etc. This file type is handled by the ViewPlus software.

Upon approving a print request, the TA or TE must send the file to the embosser using either the DBT software (for BRF files) or ViewPlus (for PRN files) software. The following section provides steps for configuring BRF and PRN files using sample files that are available under the Help Guide menu on the Test Administrator and Test Examiner Practice and Training site, which is linked on both the CAASPP Online Practice and Training Tests Portal and the ELPAC Online Practice and Training Tests web pages.

Instructions for printing files are located in the Sending Requested BRF and PRNs to the Embosser subsection.

Opening Sample BRF and PRN Files on TA or TE Computers

This section contains instructions for opening sample BRF and PRN files with the correct software program and setting default printing preferences. The DBT and ViewPlus Tiger Designer software must already be installed.

Configuring BRF Files with the DBT Software

  1. Navigate to the CAASPP website or ELPAC website.
  2. Select the [Practice & Training Tests] button and then select [Test Administrator and Test Examiner Practice and Training Site] button.
  3. Log on using a Single Sign-On account.
  4. Select an assessment and then start the session.
  5. Select the [Help Guide] menu button on the system banner (shown in figure 3).

    Screen capture of the [Help Guide] menu button, with a red arrow pointing to it and the [Alerts] button to its right.

    Figure 3. Selecting the Help Guide menu

  6. Select the [Table of Contents] icon [Show/Hide icon; shows three vertical white lines on a gray square background] in the upper-left corner of the Help Guide screen, which is shown in figure 4.

    Screen capture of the Help Guide in the Test Administrator Interface

    Figure 4. Help Guide screen

  7. Select the [Appendices] link in the left navigation column.
  8. Select the [Sample Braille Files] link in the left navigation column.
  9. Select the [Sample BRF File] link in the left navigation column. Depending on the browser type and configuration, the file dialog box, shown in figure 5, may open. (Otherwise, the file may download directly.)

    Screen capture of the file dialog window for opening the brfsample.brf file using the Duxbury Braille Translator.

    Figure 5. Opening brfsample.brf dialog box

  10. From the drop-down list next to Open with, select Duxbury Braille Translator (default) and then select the [OK] button.
  11. This will open the sample file in the DBT program. Continue to step 14.
  12. If the Duxbury Braille Translator is not available as a selectable program, take these steps to add DBT as the default program for opening BRF files. Note that images may differ based on the operating system being used.
    1. Select the [Browse] button. The Choose Helper Application window, shown in figure 6, will open.

      Screen capture of the Choose Helper Application window, with the 'Duxbury' folder called out.

      Figure 6. The “Duxbury” folder in the Choose Helper Application window

    2. Scroll down or navigate to the “Duxbury” folder and open it.
    3. Open the “DBT” folder and select dbtw.exe, indicated in figure 7.

      Screen capture of the Choose Helper Application window, with the dbtw.exe file called out.

      Figure 7. The dbtw.exe file in the Choose Helper Application window

  13. In the Open with program selection window (shown in figure 8):
    1. Make sure the [Duxbury Braille Translator] icon is selected.
    2. Check the box for Do this automatically for files like this from now on.

      Screen capture of the Open with program selection window, with the [Duxbury Braille Translator] icon called out and the 'Always use the selected program to open this kind of file' check box selected and called out.

      Figure 8. The [Duxbury Braille Translator] icon in the Open with program selection window

    3. Select [OK]. The Duxbury Braille Translator program will open and preview the file.
  14. In the Duxbury Braille Translator window shown in figure 9, open the Global menu and then select [Embosser Setup].

    Screen capture of the Duxbury Braille Translator window.

    Figure 9. The Duxbury Braille Translator window

  15. In the Document: Embosser Setup window (shown in figure 10), ensure the following are selected:
    • Brailler Device: ViewPlus Max (or other ViewPlus embosser)
    • The following Desired Braille Document Formatting options must be set:
      • Emboss in Interpoint checkbox is not selected
      • Top margin in lines: 2
      • Binding margin in characters: 5

    Screen capture of the Document Embosser Setup window, with 'Viewplus' selected under the Brailler Device heading.

    Figure 10. Document Embosser Setup window

  16. Select [OK] when finished.
  17. In the Duxbury Braille Translator window (figure 11), open the Global menu and then select Formatted Braille Importer. The Global Formatted Braille Importer window will open.

    Screen capture of the Duxbury Braille Translator window.

    Figure 11. The Duxbury Braille Translator window

  18. In the Global: Formatted Braille Importer window, select the Read formatted Braille without interpretation box and then select [OK].
  19. In the Duxbury Braille Translator window (shown in figure 12), select the File menu and then select Emboss. The File: Emboss… window will open.

    Screen capture of the Duxbury Braille Translator window, with the File menu displayed and called out and the Emboss option called out.

    Figure 12. Duxbury Braille Translator window

  20. In the File: Emboss… dialog box, shown in figure 13, ensure the following are selected:
    • Copies: 1
    • Page range: All
    • Brailler Device: ViewPlus Max (or other ViewPlus embosser)

    Screen capture of the File: Emboss... window, with the following callouts: * Copies: 1 * All radio button under the Page range header * Brailler Device: Viewplus Premier

    Figure 13. File: Emboss… window

  21. Select [OK].

Configuring PRN Files with the ViewPlus Tiger Software

Although Tiger Viewer may be used as the default application for opening PRN files, if it is used alongside an embosser other than the Viewplus Max or Premier, the files may need to be converted for the embosser type before printing. Because of this, Cambium strongly recommends using Tiger Designer as the default application with a non-Max embosser.

  1. Navigate to the CAASPP website or ELPAC website.
  2. Select the [Practice & Training Tests] button, and then select [Test Administrator and Test Examiner Practice and Training Site].
  3. Log on using a Single Sign-On account.
  4. Select an assessment and then start the session.
  5. Select the [Help Guide] menu button on the system banner (shown in figure 14).

    Screen capture of the [Help Guide] menu button, with a red arrow pointing to it and the [Alerts] button to its right.

    Figure 14. Selecting the Help Guide menu

  6. Select the [Table of Contents] icon [Show/Hide icon; shows three vertical white lines on a gray square background] in the upper-left corner of the Help Guide screen, which is shown in figure 15.

    Screen capture of the Help Guide in the Test Administrator Interface

    Figure 15. Help Guide screen

  7. Select the [Appendices] link in the left navigation column.
  8. Select the [Sample Braille Files] link.
  9. Select the [Sample PRN File] link in the left navigation column. Depending on the browser type and configuration, a file dialog window may open. (Otherwise, the file may download directly.)
  10. From the drop-down list next to Open with, select Tiger Designer and then select the [OK] button. This will open the sample file in Tiger Designer. Continue to step 13.
  11. If Tiger Designer is not available as a selectable program, take these steps to add Tiger Designer as the default program for opening PRN files. Note that images may differ based on the operating system being used.
    1. From the Open with drop-down list, select [Tiger Designer] and select [OK]. The Tiger Designer program opens and previews the file.
    2. If Tiger Designer is not available as a selectable program, select [Browse] and select Tiger Designer from the folder where it is installed.
    3. Check the box for Do this automatically for files like this from now on.
    4. Select [OK]. The Tiger Designer program will open and preview the file.
  12. To set Tiger Viewer as the default application:
    1. From the Open with drop-down list, select [Tiger Viewer] and then select [OK]. The Tiger Viewer program opens and previews the file.
    2. If Tiger Viewer is not available as a selectable program, select [Browse] and select Tiger Viewer from the folder where it is installed on the computer.
    3. Check the box for Do this automatically for files like this from now on.
    4. Select [OK]. The Tiger Designer program will open and preview the file.
  13. In the Tiger Designer window shown in figure 16, open the File menu and then select [Print].

    Screen capture of the Tiger Designer window, with the message 'If you can read this then your system is ready to print PRN files' displayed

    Figure 16. The Tiger Designer window

  14. The Print window will open.
  15. In the Print dialog box, the following must be selected:
    • Printer: Select ViewPlus Max or other supported ViewPlus embosser.
    • Copies: Ensure that only one copy is being printed.
  16. When finished, select [Print].

Sending Requested BRF and PRNs to the Embosser

The instructions in this subsection assume the TA or TE has begun a test session and approved a print request from a student.

The process for embossing print requests is slightly different for BRF and PRN file types. PRN files may be embossed with either Tiger Viewer or Tiger Designer. However, Tiger Designer is the recommended embosser, as it also allows file types to be converted, if necessary.

Printing BRF Files

  1. Upon approving a print request for a test passage or question that will be printed in BRF format, a print dialog box like the one shown in figure 17 will open.

    Screen capture of the file dialog window for opening the brfsample.brf file using the Duxbury Braille Translator.

    Figure 17. BRF printing dialog box

  2. Select the Open with radio button (not Save File).
  3. In the drop-down list, make sure Duxbury Braille Translator is selected.
  4. Select the [OK] button. The Import File dialog box will open.
  5. On the Import File dialog box (refer to figure 18), ensure that the following are selected:
    • Template:
      • For DBT 11.2 or earlier: English (American) – Standard Literary Format
      • For DBT 11.3 or later: English (BANA Pre-UEB) – Literary Format
    • Import Filter: Formatted braille

    Screen capture of the Import File dialog box, with 'English (BANA Pre-UEB) - Literary Format' selected under the Template header and 'Formatted braille' selected under the Import Filter header.

    Figure 18. Import File dialog box

  6. Select [OK]. The Duxbury Braille Translator preview window will open (refer to figure 19).

    Screen capture of the Duxbury Braille Translator window.

    Figure 19. Duxbury Braille Translator preview window

  7. In the Duxbury Braille Translator preview window, shown in figure 19, open the File menu and select [Emboss…]. The File: Emboss… dialog box will open.
  8. In the File: Emboss… dialog box, shown in figure 20, ensure the following are selected:
    • Copies: 1
    • Page range: All
    • Brailler Device: ViewPlus Max (or other ViewPlus embosser)

    Screen capture of the File: Emboss... window, with the following callouts: * Copies: 1 * All radio button under the Page range header * Brailler Device: Viewplus Premier

    Figure 20. File: Emboss… dialog box

  9. When ready, select [OK]. The print request will be sent to the ViewPlus Max embosser.

Sending PRN Files to the Embosser with Tiger Viewer

PRN file print requests can be embossed in Tiger Viewer. However, if the print option is grayed out when printing a file, the file cannot be converted with Tiger Viewer. PRN files can only be converted in Tiger Designer.

  1. Locate the approved file the web browser downloads. (Contact local IT support for assistance editing these settings to be able to easily find files.)
  2. If Tiger Viewer is set up as the default application for opening PRN files, either open the downloaded file in Tiger Viewer directly from the web browser or save the file to the local device and then open it in Tiger Viewer manually.
    • For Google Chrome users: This web browser displays the downloaded file at the bottom of the screen (refer to figure 21 ).

      Chrome browser open to the Student Print Request page with a downloaded file at the bottom of the window

      Figure 21. Downloading PRN files in Chrome

      • To open the file directly from the web browser, double-click the downloaded file.
      • To save the file to the local device, select the icon next to the downloaded file that shows an upward-facing arrow.
    • For Firefox users: This web browser opens a dialog window (refer to figure 22 ).

      Firefox browser open to the Student Print Request page with a file download dialog window open

      Figure 22. Downloading PRN files in Firefox

      • To open the file directly from the web browser,select the Open with radio button and make sure Tiger Viewer is selected in the drop-down list; then, select [OK].
      • To save the file to the local device, select the Save File radio button; then, select [OK].
    • For Edge users (version 44 and earlier): This web browser displays the downloaded file in a dialog box at the bottom of the screen (refer to figure 23).

      • To open the file directly from the web browser, select [Open].
      • To save the file to the local device, select [Save].

      Edge 44 browser displaying a Downloaded File dialog box

      Figure 23. Downloading PRN files in Edge 44

    • For Edge users (based on Chromium version 79 and later): This web browser displays the downloaded file in the bottom-left corner of the screen (refer to figure 24 ).

      Chromium-based Edge browser open to the Student Print Request page with a downloaded file at the bottom of the window

      Figure 24. Downloading PRN files on Chromium-based Edge

      • To open the file directly from the web browser, select the blue [Open File] link.
      • To save the file to the local device, select the three-dot menu icon, and then select Show in folder. This will open File Explorer to where the file is saved in the downloaded documents folder.
  3. When Tiger Viewer is the default application for printing PRN files in the web browser, the Print PRN File screen appears. Take the following steps to print a file that was saved to a local device:
    1. Launch Tiger Viewer.
    2. Select FilePrint File.
    3. Select the [Select File] button, and then choose the PRN file to be embossed.
  4. After ensuring that only one copy is being printed and that the Printer Name is set to the embosser that will emboss the braille files, select the [Print] button.

    Print PRN File Window displaying fields for File Name, Printer Name and Copies, along with a Print button

    Figure 25. Print PRN File Window

Converting and Printing PRN Files

Tiger Designer is the recommended software for embossing PRN files. When approving a print request for a PRN file, the browser downloads the file. If Tiger Designer is set up as the default application, the downloaded file can be opened in Tiger Designer directly from the browser. The file can also be saved to the computer and opened in Tiger Designer manually (refer to Sending PRN Files to the Embosser with Tiger Viewer for information about how to access PRN files from each supported browser).

  1. Locate the saved PRN file and open it.
    1. If Tiger Designer is set as the default program for PRN files, a Print dialog box like the one shown in figure 26 should open automatically. If not, select FilePrint in the top toolbar.

      Screen capture of the PRN printing dialog box for opening the prnsample.prn file using Tiger Designer

      Figure 26. Tiger Designer print window

    2. Ensure that only one copy is being printed.
    3. Ensure that ViewPlus Max (or whichever supported ViewPlus embosser is being used) is selected in the Printer drop-down list.
    4. Select the [Print] button.
  2. The option to print might be grayed out if an embosser other than ViewPlus Max or Premier is being used (figure 27). If this is the case, convert the file by following these steps:

    grayed out print button

    Figure 27. Grayed-out [Print] button

    1. Launch Tiger Designer.
    2. Access FileOpen, select the file that is not embossing properly, and then select [Open]. (If necessary, find the file type Tiger PRN files (*prn) in the drop-down list directly above the [Open] button.)
    3. If a pop-up message appears indicating that the file needs to be converted, select the [Yes] button; this message is shown in figure 28.

      Message indicating that the PRN file needs to be converted to Tiger Designer File Format in order to print, along with Yes and No confirmation buttons

      Figure 28. Convert file message

    4. If this pop-up message does not appear, then go to FileSave As to convert the file manually.
    5. Save the file as a Viewplus Cub/Max PRN file type from the Save as type drop-down list and then select the [Save] button (figure 29).

      Save As window displaying the Save As Type menu at the bottom along with Save and Cancel buttons

      Figure 29. Saving as a.prn file

  3. Exit Tiger Designer, and then reopen the newly saved PRN file in Tiger Designer.
  4. In the top toolbar, select FilePrint. After ensuring that only one copy is being printed and the Printer Name is set to ViewPlus Max (or whichever supported ViewPlus embosser is being used) in the Print window, select [Print].

Removing Files from the Web Browser Download Archive

Most supported web browsers automatically save downloaded files. If the device being used automatically saves the BRF and PRN files, ensure that no one else can print the requested test materials. For security purposes, all test-related files must be deleted from a web browser’s download archive, and all hard copies must be securely destroyed.

Google Chrome

  1. Open Google Chrome.
  2. Select the [Customize and control Google Chrome] vertical dots icon [Chrome menu icon; shows three dots stacked vertically on a light gray square background] in the upper-right corner of the application window.
  3. Select Downloads. The Downloads window will open.
  4. Remove all test-related files.

Option 1: For each file, select the [X] icon [X icon; shows a light gray X on a white square background] associated with each file.

Option 2: Select the [More actions] vertical dots icon [Chrome More actions icon; shows three dots stacked vertically on a dark blue background] on right side of the “Downloads” bar at the top of the page and then the Clear all list item. (This will not delete any files that may have been saved to the device being used.)

Mozilla Firefox

  1. Open Firefox.
  2. Open the [View history, saved bookmarks, and more]books icon [View history icon] in the upper-right corner of the application window.
  3. Select the [Downloads] icon [Downloads icon; shows a gray arrow pointing down on a light gray square background].
  4. Select the [Show All Downloads] link at the bottom of the menu. The Library window will open.
  5. Delete all test-related files.

    Option 1: Select each file and press the [Delete] key on the keyboard.

    Option 2: Select the [Clear Downloads] link located at the top of the Library window. This will remove all temporary downloaded files, including any other files that may have downloaded. (This will not delete any files that may have been saved to the device being used.)

Microsoft Edge

  1. Open Microsoft Edge.
  2. Open the [Edge Hub] (Favorites, reading list, bookmarks and downloads) star icon [Edge Hub star icon] in the upper-right corner of the application window.
  3. Select Downloads from within the downloads list.