The California Educator Reporting System (CERS): Overview

This section of the Interim Assessment User Guide provides general information about the reporting system.

For instructions on how to use the California Educator Reporting System, please read the California Educator Reporting System User Guide.

In addition, the Smarter Balanced Interim Assessments Interpretive Guide is available to help educators, parents/guardians, and other stakeholders interpret interim assessment reports. The guide addresses questions of how to evaluate group, student, and item-level data from these assessments to improve teaching and learning.

What’s New

In addition to interim assessment and Summative ELPAC results, CERS displays historical results for the Summative CAASPP, CAAs for ELA and mathematics, CAST, CSA, and limited results for the 2019–20 ELPAC.

Access to CERS

LEA CAASPP and ELPAC coordinators are designated as authorized personnel by their superintendents at the beginning of the school year. The California Department of Education will provide access to LEA coordinators (CAASPP and ELPAC) via CalTAC. Each LEA coordinator, in turn, will be authorized to grant access to LEA and school staff through the Test Operations Management System (TOMS) interface.

  • This is the same logon used for TOMS. LEA CAASPP and ELPAC coordinators should contact CalTAC by telephone at 800-955-2954 or by email at caltac@ets.org for assistance with logon credentials.

Before LEA coordinators grant other LEA staff members access to CERS, the coordinators should read and understand the TOMS user roles that are available as well as the implications of assigning the roles to authorized educators.

TOMS user roles are an integral part of ensuring that the security controls provide the intended level of protection. All LEA representatives who are authorized to access CERS are required to protect interim assessment reporting information no matter how it is accessed, obtained, or distributed. This includes information contained on printed reports, data downloaded onto computers and computer media (e.g., compact discs, thumb or flash drives), information on user computer monitors, files transmitted via email, or information in any other format.

Data Security and Privacy

Personally identifiable information (PII) is protected through the latest encryption and security technology. Educators are only permitted to view data for students at either a school or LEA. Only data an educator has been explicitly authorized to view may be viewed. Follow state and federal laws, as well as LEA policy, and only provide access to authorized individuals.

CERS collects and maintains educational records that contain PII about students.

TOMS user roles that allow access to CERS are implemented to protect the information processed and stored within the system. Specifically, these user roles are designed to do the following:

  • Protect the privacy and confidentiality of the system information
  • Ensure that only authorized users (educators) access the system
  • Ensure that educators are uniquely identified when using the system
  • Associate and connect certain actions performed—within the system—to specific educators
  • Ensure that educators have access to perform only the actions they have been authorized to carry out

Logging on to CERS

Each user within an LEA is permitted to view data only for students that the user has been explicitly authorized to view by the LEA CAASPP or ELPAC coordinator. There are two primary options for accessing CERS.

Option one:

  1. Go to the CAASPP website and select the [Smarter Balanced Interim Assessments] button (figure 1).

    Figure 1. [Smarter Balanced Interim Assessments] button on CAASPP website

  2. This will open the Interim Assessment Administration Resources web page. Select the [California Educator Reporting System] button (figure 2).

    Figure 2. [California Educator Reporting System] button

  3. This will open the Logon screen (figure 3).

    Figure 3. Logon screen

  4. On the Logon screen, enter the requested username and password—this will be the same information used to access TOMS.

Option two:

  1. Go to the CAASPP website and select the [Test Operations Management System (TOMS)] button (figure 4).

    Figure 4. [Test Operations Management System (TOMS)] Button on CAASPP website

  2. This will open the Logon screen (figure 5).

    Figure 5. Logon screen

  3. Enter email address and password (figure 5).
  4. Select the [Secure Logon] button (figure 5).
    1. If the logon credentials are correct, users are redirected to the CERS home page.
    2. If logon credentials are incorrect, a notification appears. Users should contact the administrator if experiencing logon credential difficulties.
  5. This will open up the TOMS Welcome screen where users will be prompted to select a role for the session (figure 5).
  6. Once a role is selected for the current session, select the [OK] button (figure 6).

    Figure 6. TOMS Welcome Screen

  7. This will open up the MyTOMS Home screen (figure 7).
  8. Select the [Links] tab at the top (figure 7).

    MyTOMS home page with Links tab highlighted

    Figure 7. MyTOMS Home screen

  9. Select the [California Educator Reporting System (CERS)] link (figure 8), which will open the CERS system.

    Links tab screen with California Educator Reporting System (CERS) option highlighted.

    Figure 8. [CERS] link