The California Educator Reporting System: Overview

This section of the Interim Assessment User Guide provides general information about CERS.

For instructions on how to use CERS, please read the California Educator Reporting System User Guide.

In addition, the Interpretive Guide for English Language Arts/Literacy and Mathematics Assessments is available to help educators, parents/guardians, and other stakeholders interpret interim assessment reports. The guide addresses questions of how to evaluate group, student, and item-level data from these assessments to improve teaching and learning.

Access to CERS

LEA CAASPP and LEA ELPAC coordinators are designated as authorized personnel by their superintendents at the beginning of the school year. The CDE will provide access to LEA coordinators (CAASPP and ELPAC) via CalTAC. Each LEA coordinator, in turn, will be authorized to grant access to LEA and school staff through the TOMS interface.

  • This is the same logon used for TOMS. LEA CAASPP and LEA ELPAC coordinators should contact CalTAC, by phone at 800-955-2954 or by email at caltac@ets.org, for assistance with logon credentials.

Before LEA coordinators grant other LEA staff members access to CERS, the coordinators should read and understand the TOMS user roles that are available as well as the implications of assigning the roles to authorized educators.

TOMS user roles are an integral part of ensuring that the security controls provide the intended level of protection. All LEA representatives who are authorized to access CERS are required to protect interim assessment reporting information no matter how it is accessed, obtained, or distributed. This includes information contained on printed reports, data downloaded onto computers and computer media (e.g., compact discs, thumb or flash drives), information on user computer monitors, files transmitted via email, or information in any other format.

Refer to the TOMS User Roles for CAASPP and TOMS User Roles for ELPAC articles in the TOMS User Guide for a list of user roles and their responsibilities and abilities.

Data Security and Privacy

PII is protected through the latest encryption and security technology. Educators are permitted to view only data for students at either a school or LEA. Only data an educator has been explicitly authorized to view may be viewed. Follow state and federal laws, as well as LEA policy, and only provide access to authorized individuals.

CERS collects and maintains educational records that contain PII about students.

TOMS user roles that allow access to CERS are implemented to protect the information processed and stored within the system. Specifically, these user roles are designed to do the following:

  • Protect the privacy and confidentiality of the system information
  • Ensure that only authorized users (educators) access the system
  • Ensure that educators are uniquely identified when using the system
  • Associate and connect certain actions performed—within the system—to specific educators
  • Ensure that educators have access to perform only the actions they have been authorized to carry out

Logging On to CERS

Each user within an LEA is permitted to view data only for students that the user has been explicitly authorized to view by the LEA CAASPP or LEA ELPAC coordinator. There are two primary options for accessing CERS.

Option One—Log On Through CERS

  1. Go to the CAASPP website and select the [California Educator Reporting System (CERS)] button (figure 1).

    CAASPP website landing page with the California Educator Reporting System (CERS) button called out

    Figure 1. [California Educator Reporting System (CERS)] button on the CAASPP website

  2. This will open the Logon screen (figure 2).

    Logon screen with fields for email address and password as well as a Secure Logon button

    Figure 2. Logon screen

  3. On the Logon screen, enter the requested username and password—this will be the same information used to access TOMS.

Option Two—Log On Through TOMS

  1. Go to the CAASPP website and select the [Test Operations Management System (TOMS)] button (figure 3).

    CAASPP website with the Test Operations Management System button called out

    Figure 3. [Test Operations Management System (TOMS)] button on the CAASPP website

  2. This will open the Logon screen (figure 4).

    Logon screen with fields for email address and password as well as a Secure Logon button

    Figure 4. Logon screen

  3. Enter email address and password (figure 4).
  4. Select the [Secure Logon] button (figure 4).
    1. If the logon credentials are correct, users are redirected to the CERS home page.
    2. If logon credentials are incorrect, a notification appears. Users should contact the administrator if experiencing logon credential difficulties.
  5. This will open up the TOMS Welcome screen, where users will be prompted to select a role for the session (figure 5).
  6. Once a role is selected for the current session, select the [OK] button (figure 5).

    Test Operations Management System welcome screen

    Figure 5. TOMS Welcome screen

  7. This will open up the MyTOMS Home screen (figure 6).
  8. Select the [Links] tab at the top (figure 6).

    MyTOMS Home screen with tabs for Organizations, Users, Students, Admins, Resources, Links, and Reports

    Figure 6. MyTOMS Home screen

  9. Select the [California Educator Reporting System (CERS)] link (figure 7), which will open CERS.

    External Links web page with California Educator Reporting System (CERS) link called out

    Figure 7. [CERS] link