Detailed Instructions for Administration

Step 1. Prepare Student Logon Cards

Each student will log on to the TDS via a secure browser or standard web browser using the student’s first name, SSID, and a test Session ID.

  1. Prior to starting a test session, the test administrator should have a record of each student’s first name and SSID. This information must be provided to each student to complete the logon process.
  2. Print the SSID and the student’s first name on a card or piece of paper and distribute the card to each student just prior to testing to help the students type the logon information accurately. Cards or papers may include additional information to ensure students are properly identified. This additional information may include the student’s last name, birth date, or picture.
  3. Treat the logon cards as secure material and securely dispose of them at the end of the test session.

Step 2. Access the TA Interface

Select the [Test Administrator Interface for All Online Tests] button (figure 1) to select tests, start a test session, approve students for testing, and monitor student progress during testing.

  1. Disable pop-up blockers. Refer to Technical Requirements in chapter 1 for help.
  2. Go to the CAASPP website and select the [Smarter Balanced Interim Assessments] button.
  3. Select the [Test Administrator Interface for All Online Tests] button (figure 1).

    Figure 1. [Test Administrator Interface for All Online Tests] button

  4. Log on by entering the username (email address) and password on the Logon screen (figure 2) and then selecting the [Secure Logon] button.

    Figure 2. Logon screen

Step 3. Select Interim Assessments

  1. Select the type of test. After selecting the test category Smarter Balanced Interim Assessments, the Interim Comprehensive Assessments (ICAs) and Interim Assessment Blocks (IABs) test selection tree is available. The test selection tree can be further expanded by selecting the plus (+) sign and then collapsed by selecting the minus (−) sign (indicated in figure 3).

    Test selection tree screen within the Test Administrator Interface, with the Add Filter button, plus and minus icons, and Search icon indicated

    Figure 3. Select the type of test

  2. The new search feature can be used to search for tests using their specific names. Select the [Search] magnifying glass icon [Search icon magnifying glass.] indicated in figure 3. Enter the full or partial test name and select the [Go] button. Figure 4 shows a sample search for tests matching the search term “Geometry.”

    Sample search for Geometry tests, with the Go button indicated

    Figure 4. Sample search results

  3. Additionally, the new filter feature can be used to filter available tests by grade level and subject associated with the tests. Select the [Add Filter] button [Add filter icon.] (indicated in figure 5.) to access the filter panel. Expand the available filter categories, check the criteria to filter (i.e., All Grade 3 Tests), and select the [Apply Filter(s)] button [Apply Filter(s) button]; remove the filter by selecting the [Remove Filter] “X” icon [Remove filter X icon.] (figure 5.).

    Screen captures of the filter panel, filtered for Grade 3, with the Remove Filter icon and the Apply Filter(s) button indicated

    Figure 5. Sample filter panel

  4. Select the appropriate content area and test for the class or student(s) being tested in the session. Use the same method stated in Step 1 for expanding and collapsing the test selection tree. Selected tests will show a box with a check mark [] and appear in the panel on the right under “Tests Selected.” In figure 6, Grade 4 ELA Interim Test (ICA) has been selected.

    Figure 6. Select a content area and grade

  5. Read and acknowledge the security reminder (figure 7 and figure 8), which provides a reminder that interim assessments are not for public exposure and that ICAs consist of a computer-based assessment and a performance task. Upon selecting the first ICA or IAB to be administered, the interim assessment test administrator must review the Security Reminder pop-up window and select the [OK] button before selecting additional tests or starting the test administration.

    ICA Security Reminder pop-up window described in the previous paragraph

    Figure 7. ICA Security Reminder pop‑up window

    IAB Security Reminder pop-up window described in the previous paragraph

    Figure 8. IAB Security Reminder pop‑up window

  6. If more than one test needs to be administered during the same test session, repeat steps 1 and 2 to select multiple tests (figure 9). Be sure students are informed of the test students are intended to take during this session. Selecting too many tests for a test session may result in confusion among the students regarding which is the intended test.

    Figure 9. Multiple tests selected

  7. Select the [Start Operational Session] button (figure 10). This will generate a pop-up window asking for the manner of administration for the test session to be set.

    Operational Test Selection screen with the Start Operational Session button indicated

    Figure 10. [Start Operational Session] button

Step 4. Set the Manner of Administration for the Test Session

The Manner of Administration setting is used to indicate whether or not an administration of an interim assessment will be standardized. This setting must be selected when administering any IAB or ICA.

Two options are available for assigning the manner of administration for a test session: Nonstandardized (default) and Standardized/Benchmark.

The interim assessment for a student should be marked Standardized/Benchmark only if a valid interpretation of results can be made. The exact criteria for selecting the Standardized/Benchmark option for a student is determined locally. Factors to consider include, but are not necessarily limited to, the extent of the following:

  • The student has been exposed previously to the interim assessment items or form taken.
  • The interim assessment was administered in a consistent manner across time. Educators and others who make inferences based on test results should have received adequate training in administering the interim assessments and in interpreting results.
  • A student with disabilities took the interim assessment in a manner consistent with the accessibility resources (e.g., designated supports or accommodations) identified in the student’s individualized education program or Section 504 plan, and in a manner consistent with how the student performs work in class.
  • A student identified as an English learner took the interim assessment with the necessary accessibility resources identified for use with statewide or classroom assessments.

After the [Start Operational Session] button has been selected, the Session Attributes window will appear requiring the user to select the manner of administration for the entire test session. The default selection is Nonstandardized. To select Standardized/Benchmark, select the drop-down list to make the selection (figure 11) and then select [OK].

Session Attributes window with the Nonstandardized and OK selections called out

Figure 11. Setting the Manner of Administration for the test session

Please note that the Manner of Administration setting can be overridden for individual students. Refer to the Override the Manner of Administration Session-Level Setting for an Individual Student subsection for more information.

Step 5. Generate the Session ID

Interim assessment test administrators should inform students of the test session in which students are participating. The system-generated Session ID appears in the top-right corner of the screen (figure 12).

Operational Test Session ID with Session ID circled.

Figure 12. Session ID

Test administrators should write the test Session ID on the board or another place where students can access it. The test Session ID must be entered as it is written, without extra spaces or characters (figure 12). Make sure to retain the Session ID until testing is complete. If a student pauses the test during a test session, that student will need the same Session ID to log back on to the assessment and continue testing.

The test administrator may add additional interim tests to a session. Additional tests can be added to an existing Session ID by selecting the [Select Tests] button to the right of the Session ID number. After selecting additional interim assessments, test administrators confirm their selection by selecting the [OK] button in the Test Addition message box (figure 13). Once selected, the added assessment will be available for student use.

Test Addition Message pop-up box, with the OK button called out

Figure 13. Test Addition message box

Step 6. Students Sign On to Session and Select the Assessment

Once the test administrator has generated the Session ID, students can sign on to the TDS using the secure browser.

Steps for Student Logon:

  1. Launch the secure browser or standard web browser.
  2. Each student will sign in with the following information (figure 14):
    1. First Name
    2. SSID
    3. Session ID
  3. The student selects the [Sign In] button.

    Figure 14. Student Sign-In screen

  4. On the Is This You? screen, the student verifies the first name, SSID, grade, school and state (figure 15).

    Figure 15. Is This You? screen

  5. If the student information is correct, the student selects the [Yes] button. If not, then the student selects the [No] button.

  6. The student selects the appropriate test. On the Your Tests screen, the student can access a number of available tests and can select from the available tests (figure 16). Test administrators should only make the tests that are necessary available and direct students to select the correct test. The test administrator should direct students to the content area “ELA” or “Mathematics” and the test type “Interim Test (ICA),” “Performance Task (ICA),” or a specific IAB.

    Figure 16. Sample of the Your Tests screen

  7. The student waits until the test administrator approves the request (figure 17) in Step 7. View and Approve Student Test Selection and Settings.

    Figure 17. Waiting for Approval pop-up window

Step 7. View and Approve Student Test Selection and Settings

Before approving the student for the assessment, the test administrator must:

  1. Verify that each student has selected the correct interim assessment.
  2. (Optional) Override, or change, the session-level Manner of Administration setting for an individual student.
  3. Verify that the student has the appropriate accessibility settings.

After students log on and select an assessment, the test administrator approves each student for assessment (figure 18).

Overview of the Approvals and Student Test Settings Screen

Approvals and Student Test Settings screen, with Approve All Students button, Refresh button, Done button, SSID, Opportunity number, See Details, and Action called out

Figure 18. Approvals and Student Test Settings screen

  1. [Approve All Students] button: This button allows the test administrator to approve all students presently awaiting approval.
  2. [Refresh] button: This button updates the table of students awaiting approval.
  3. [Done] button: This button closes the Approvals and Student Test Settings screen.
  4. SSID: This feature displays the student’s SSID.
  5. Opportunity number (Opp #): This feature displays the current number of attempts made by the student on this particular assessment.
  6. See Details: This column indicates whether the student is using either the default or custom accessibility settings. The [View] icon [[View] icon] can be used to view and set individual student accessibility settings and override the Manner of Administration setting designated at the test session level (refer to the Override the Manner of Administration Session-Level Setting for an Individual Student subsection for details).
  7. Action: Select a button to perform an action: selecting the [Approve] icon [] approves the student’s test request and selecting the [Deny] icon [] denies the student’s test request.

Verify the Correct Assessment

Once students begin requesting entry to a test session, the [Approvals (#)] button will become available (figure 19 and figure 20). The number of students awaiting approval is indicated by the number in the red circle within the [Approvals (#)] button.

No Students Awaiting Approval portion of the Test Administrator Interface

Figure 19. No students awaiting approval

  • [Approvals (#)] button will not be visible if there are no students awaiting approval.

Students Awaiting Approval portion of the Test Administrator Interface

Figure 20. Students awaiting approval

  • [Approvals (#)] button is visible.
  • [Approvals (#)] button says [Approvals (1)].
  • The number in the red circle indicates the number of students awaiting approval.

To view the Approvals and Student Test Settings screen (figure 21), select the [Approvals (#)] button. The Approvals and Student Test Settings screen displays a list of students awaiting approval to start testing. The test name is in the green bar. In figure 21, there is a single student awaiting approval of two tests: a Grade 05 ELA ICA and a Grade 05 Math ICA.

Approvals and Student Test Settings screen, with the Approvals and Student Test Settings header called out

Figure 21. Approvals and Student Test Settings screen

Override the Manner of Administration Session-Level Setting for an Individual Student (Optional)

To change the manner of administration for an individual student, select the [View] icon [] to display the student Test Settings screen (figure 22).

Student Test Settings screen, with Manner of Administration called out

Figure 22. Student Test Settings screen

This setting is applied only to interim assessments. Only set the Manner of Administration on this page to select an option for this student that is different from what was previously selected for the test session. If Standardized/Benchmark or Nonstandardized is selected on this page, that selection will be applied in CERS. If the default blank setting on this page is left, the selection made for the test session will be applied in CERS.

Verify Student Accessibility Resource Settings

If a student’s default test settings have not been preset in TOMS, the student is automatically assigned the default for the test being administered. It is important to note that the default settings can vary by test. Only the test settings available for that test will be displayed on the Approvals and Student Test Settings screen for that student.

The Approvals and Student Test Settings screen displays each student who is awaiting approval for entry to a test session. The test administrator can view and verify each student’s accessibility resource settings by selecting the [View] icon [] for that student (figure 23), which opens the Test Settings screen (figure 24).

Approvals and Test Settings screen, with the View icon called out

Figure 23. [View] icon

After the test administrator ensures that each student’s accessibility resources are set correctly, then the administrator can select one of three options (figure 24):

Test Settings screen for a sample student

Figure 24. Test Settings screen for [Student Name]

  1. Select the [Set] button to set the accessibility resources and close the Test Settings screen.
  2. Select the [Set and Approve] button to set the accessibility resources, close the Test Settings screen, and approve the student for testing.
  3. Select the [Cancel] button to close the Test Settings window without saving changes.

Students’ preset, default test settings from TOMS for summative assessments will be present in the TA Interface for all interim assessments. Those accessibility resources defined in TOMS will be applied by default to all online assessments, whereas those accessibility resources defined in the TA Interface for a specific interim assessment will be set only for the administration of that specific test.

All students’ test settings can be changed during an administration, up to the point where the student submits the test.

For more information about student assessment accessibility resources, view the Student Accessibility Resources subsection.

Approve or Deny Student Entry to the Test Session

The test administrator must verify that each student is taking the correct test, has the correct setting for the manner of administration, and has the correct accessibility resource settings. If all three of these are correct, then the test administrator will select the [Approve] icon [] (figure 25) for that student.

If all three criteria are true for all of the students awaiting approval, then the test administrator may select the [Approve All Students] button (figure 25) to approve all students with a single selection.

If a student selected the wrong test, then the test administrator should select the [Deny] icon [‍] for that student (figure 25). The student will be logged off and will need to start the process over to select the correct test. Some common examples of test selection errors are as follows:

  • The student selected an ICA instead of an IAB.
  • The student selected a mathematics test instead of an ELA test.
  • The student selected a summative assessment instead of an interim assessment.

Approvals and Student Test Settings screen, with the following called out: Approve All Students button, Approve icon, and Deny icon

Figure 25. Approve or deny students

After selecting the [Deny] icon [], the test administrator will be prompted to provide a reason for the denial (figure 26). This is optional but recommended. The student will then be logged off and directed to the Sign In screen.

Figure 26. Reason for Denial text box

Once the student’s test settings are approved, the student can access the Your Tests screen (figure 27) and will be able to proceed with the first test. Upon selecting a test, the student can access the Instructions and Help screen (figure 28).

Figure 27. Your Tests screen

Figure 28. Instructions and Help screen

Step 8. Monitor Student Progress

Test administrators can monitor student progress by using the Students in your Operational Test Session screen (figure 29). This screen allows the test administrator to view the test on which each student is working, the number of test items responded to, and the present status of the assessment.

Operational Test Session

Figure 29. Students in your Operational Test Session table

Table 1 describes the information displayed in the Students in your Operational Test Session screen for each student in the test session.

Table 1. Students in your Operational Test Session Column Descriptions

ColumnDescription
Student Information The first and last name of the student in the session (as populated in [CALPADS]/‌TOMS) and the SSID associated with the student (from CALPADS) is shown.
Opportunity Number (Opp#)

Each student’s record indicates the opportunity number for that student’s subject test.

Each student has three opportunities for ICAs and an unlimited number of opportunities for IABs.

Test The name of the test the student is taking is shown.
Progress A progress bar shows the percentage of the test completed.
Test Status This column lists the current status for each student in the test session. The [more info] button will provide further description about the status.
Test Settings

Each student’s test will display one of the following settings:

  • Default Settings: Indicates that the default test settings are applied for this student’s test opportunity.
  • Custom Settings: Indicates that one or more of the student’s test settings differs from the default settings.

The [View] icon [] displayed in this column is selectable. Select the icon to view a student’s test settings.

Actions

Select the [Pause] button to pause a student’s test. The student will be logged off.

When a student requests a printout of a reading passage or other test material, a [Print] icon [] will appear in this column. Select the [Print] icon to review and authorize or deny the student’s request.

Student Test Status Types

Table 2 describes the statuses that appear in the Test Status column (figure 30) in the Students in your Operational Test Session table. The status types in the table are listed chronologically as displayed during the testing process.

Student Status column in the Operational Test Session table.

Figure 30. Test Status column

Table 2. Chronological Test Status Types During Testing

StatusDescription
Approved The test administrator has approved the student for the session, but the student has not yet started or resumed the test.
Started The student has started testing. The progress bar shows the percentage of the test completed. It does not indicate which item or item page the student is actively viewing.
Review

The student has answered all items and is currently reviewing those answers before submitting the test for scoring.

A test with a “Review” status occurs only at the end of the test. A test is not “completed” until the student submits the test.

Completed The student has submitted the test. No additional action can be taken by the student.
Scored*

The TDS has processed the student’s responses to items on the test.

This status does not show in the Student Status column.

The “Scored” status only appears in the Online Reporting System.

Submitted The test has been submitted for quality assurance review and validation to ultimately populate in the California Educator Reporting System.

The status types described in table 3 may appear when a student is listed in the Students in your Operational Test Session table but is not actively answering items.

Table 3. Other Test Status Types

StatusDescription
Denied The test administrator denied the student entry to the session. If the student attempts to enter the session again, this status will change to “Pending” until the test administrator approves or denies the student.
Paused The student’s test is currently paused. The following scenarios will result in a paused status:
  • The student pauses the test by selecting the [Pause] button.
  • The student is idle longer than 20 minutes, and the test pauses automatically.
  • The test administrator has paused the student’s test.
  • The test administrator has stopped the session.
  • A technical problem with the student’s device or secure browser results in a loss of connection to the test delivery system.

The time listed with this status indicates how long the student’s test has been in the paused status.

Pending The student is awaiting test administrator approval for a new test opportunity.
Suspended The student is awaiting test administrator approval to resume a test opportunity.

Pause a Student’s Test

Test administrators can pause an individual student’s test using the [Pause Test] button in the Students in your Operational Test Session table (figure 31).

Figure 31. [Pause Test] button

Students whose tests are paused will be logged off and returned to the Sign In screen. If a student wishes to reenter the session, the student will need to log on and proceed through the approval process again. If the session has been stopped, the student will need to obtain a new Session ID to resume testing.

To Pause an Individual Student’s Test:

  1. In the Pause Test column, select the [Pause] icon [] for that student.
  2. Select the [Yes] button to confirm that the student’s test should be paused.

In the event that a student is taking an incorrect assessment, the test administrator can pause the student’s test. The test administrator should then instruct the student to log off and log on again to select the correct test.

Enable Screen Saver Mode

The Students in your Operational Test Session table often contains PII, such as SSIDs. The TA interface has a new built-in screen saver to hide this data from view. The screen saver will automatically turn on after five minutes of inactivity and can be turned on manually as well.

  1. To turn on the screen saver, select the [Toggle] icon [Toggle button to turn the screen saver on or off. ] in the Operational Session ID box (figure 32).

    Operational Session ID box with the Toggle icon indicated

    Figure 32. Operational Session ID box

  2. The screen saver will automatically turn off if any mouse or keyboard activity is detected. It will also turn off automatically if the test session times out due to test administrator or student inactivity. The screen saver displays the Session ID, any notifications if students are awaiting approval, whether there are pending print requests, or whether students require other interventions (figure 33).

    Screen saver showing one student waiting for approval.

    Figure 33. Sample screen saver

Step 9. Stop or Log Off a Test Session

The various methods for stopping or logging off a test session, either intentionally or unintentionally, are as follows:

Intentional Test Session Stop

If the test administrator selects the large [Stop] button, this will automatically pause all tests in that session, and the students will be automatically logged off. Although tests can be resumed, the test session cannot be resumed.

  1. Select the [Stop] button in the top portion of the screen (figure 34).

    Test Administration banner, with the Stop button called out

    Figure 34. Test Administrator Banner [Stop] button

  2. An Important! pop-up message box will appear, requesting verification to end the session and log students off. Select the [OK] button to continue (figure 35).

    Important! pop-up message with the OK button called out

    Figure 35. Pop-up message box

Users should exit or log off the TA Interface only after stopping the test session. Regardless of when or how users log off or navigate away from the TA Interface, student data will not be lost.

Intentional Test Session Log Off

To log off the TA Interface and all other Single Sign-On System applications, select the [Logout] button in the top-right corner of the screen. The session will be closed, and the screen will return to the CAASPP website after logoff. The test session will not be able to be resumed.

Unintentional Test Session Stop

If a test administrator accidentally closes the web browser while students are still testing, the session will remain open until it times out after 30 minutes. The test administrator may open the web browser and navigate back to the TA Interface, where the test administrator will be prompted to enter the active Session ID.

Unintentional Test Session Log Off

In case of an unintentional log off from the TA Interface while students are still testing, all in-progress tests in the session will be paused, and the status of the session will change to “closed.” The test administrator will need to log back on to the TA Interface, start a new session, and provide the new Session ID to students who need to resume testing.