SSID Swap Criteria for MIDs and Retired SSIDs

Updated January 31st, 2023

MID Definition

A Multiple Identifier (MID) happens when a CALPADS administrator requests a new SSID for a student who already has an existing SSID. Once the MID is discovered and the two SSIDs are merged for the student, one of the SSIDs is then retired. In the event an SSID is retired, the SSID moves to inactive in TOMS. LEAs will no longer be able to file STAIRS cases for the inactive SSID, because that student is no longer associated with that student in TOMS. Thus, a STAIRS case must be filed on their behalf by ETS staff.

Criteria

If a student has a MID situation, there is a chance that ETS will need to complete an SSID swap to move testing data for the student from the retired SSID to the new SSID. Table 3 in the Scenarios section can assist coordinators in determining whether a swap is required.

The following information is needed for each affected student prior to submitting a request for an SSID swap:

LEA name
LEA CDS code
Retired SSID for the student
New SSID for the student
List of parts of assessments completed
LEA test administration window end date (if CAASPP tests are involved)

SSID Swap Requests

Once it is determined that an SSID swap is required, an LEA coordinator will send the information gathered from the Criteria section to the Success Agent. ETS will submit the STAIRS case for the LEA once confirming that a swap is required.

After the swap information has been submitted, an autogenerated email with following subject line is sent: “Action Needed: Incorrect SSID Used--STAIRS Case Approved for Further Processing: Case Number [XXXX].” When an LEA coordinator receives the email, the LEA coordinator should disregard the direction to contact the Success Agent; the LEA coordinator does not need to contact the Success Agent a second time. This will expedite processing and eliminate an extra step for coordinators.

Completed Assessment Parts

To be considered complete, a student must submit all assessment parts. In some cases, a student who has completed all assessment parts will qualify for automatic remapping. Remapping is a process that will occur on a weekly basis. Students who have completed all assessment parts will have their tests moved from the retired SSID to the new SSID with no additional action required by an LEA coordinator. Please note that if only one part of an assessment is complete, an SSID swap request will need to be submitted by an LEA coordinator to the Success Agent. Table 1 for the CAASPP and table 2 for the ELPAC list the parts for each assessment that would need to be submitted for remapping to occur.

Table 1. CAASPP Assessment Parts
Assessment	Part(s)
Smarter Balanced for ELA	CAT submitted PT submitted
Smarter Balanced for Mathematics	CAT submitted PT submitted
CAST	Submitted test
CAA for ELA	Submitted test
CAA for Mathematics	Submitted test
CAA for Science	Earth and Life Sciences embedded PT submitted Life Sciences embedded PT submitted Physical Sciences A embedded PT submitted Physical Sciences B embedded PT submitted
CSA	Submitted test

Table 2. ELPAC Assessment Parts or Domains
Assessment	Part(s)
Initial ELPAC	Reading domain submitted Writing domain submitted Listening domain submitted Speaking domain submitted in the DEI
Summative ELPAC	Reading domain submitted Writing domain submitted Listening domain submitted Speaking domain submitted in the DEI
Initial Alternate ELPAC	Submitted test
Summative Alternate ELPAC	Submitted test

Scenarios

Table 3 provides examples of SSID swap scenarios and required outcomes.

Table 3. Swap Scenarios
Tested with Retired SSID	Testing with New SSID	Swap Required?	How to Complete Testing
Summative ELPAC completed	No other testing started	No	If registered for the CAASPP, the student tests under the new SSID. The student will show as not completed for the ELPAC until a remapping move to the new SSID occurs.
Two domains in the Summative ELPAC completed	No other testing started	Yes; request the swap for the two completed domains.	The student will show as not completed for the Summative ELPAC until the swap has occurred. Once the swap has occurred, then the student completes the untested domains.
Summative ELPAC and Smarter Balanced for ELA completed	Started the Smarter Balanced for Mathematics	No	The student continues testing in mathematics and takes any other needed assessment. The Summative ELPAC and ELA assessment will move automatically. The student will show as not completed until the remapping move to the new SSID has occurred.
Smarter Balanced for ELA CAT completed	No other testing started	Yes; request the swap to move the CAT data to the new SSID.	The student will show as not completed for ELA until the swap has occurred. Once the swap occurs, then the student completes the ELA PT and any other assessment using the new SSID.
15 of 20 questions answered in the Smarter Balanced for Mathematics CAT	No other testing started	No	If a student partially completed a part of an assessment but did not submit that part, the entire part must be retested.
Three of four CAA for Science embedded PTs submitted	Last embedded PT submitted	Yes; request the swap to move the embedded PTs completed using the retired SSID to the new SSID. No action is required for the embedded PT that was completed using the new SSID.	The student will show as not completed until the first three embedded PTs are moved to the new SSID.
Initial ELPAC completed	No other testing started	No	Student demographics will show for the new SSID. The student will appear on the Initial ELPAC Eligibility Report until the remapping move to the new SSID has occurred.
Three Initial ELPAC domains completed	No other testing started	Yes; request the swap for the three completed domains.	The student completes the remaining domains using the new SSID.