SSID Swap Criteria for MIDs and Retired SSIDs
Updated January 31st, 2023
A Multiple Identifier (MID) happens when a CALPADS administrator requests a new SSID for a student who already has an existing SSID. Once the MID is discovered and the two SSIDs are merged for the student, one of the SSIDs is then retired. In the event an SSID is retired, the SSID moves to inactive in TOMS. LEAs will no longer be able to file STAIRS cases for the inactive SSID, because that student is no longer associated with that student in TOMS. Thus, a STAIRS case must be filed on their behalf by ETS staff.
If a student has a MID situation, there is a chance that ETS will need to complete an SSID swap to move testing data for the student from the retired SSID to the new SSID. Table 3 in the Scenarios section can assist coordinators in determining whether a swap is required.
The following information is needed for each affected student prior to submitting a request for an SSID swap:
- LEA name
- LEA CDS code
- Retired SSID for the student
- New SSID for the student
- List of parts of assessments completed
- LEA test administration window end date (if CAASPP tests are involved)
SSID Swap Requests
Once it is determined that an SSID swap is required, an LEA coordinator will send the information gathered from the Criteria section to the Success Agent. ETS will submit the STAIRS case for the LEA once confirming that a swap is required.
After the swap information has been submitted, an autogenerated email with following subject line is sent: “Action Needed: Incorrect SSID Used--STAIRS Case Approved for Further Processing: Case Number [XXXX].” When an LEA coordinator receives the email, the LEA coordinator should disregard the direction to contact the Success Agent; the LEA coordinator does not need to contact the Success Agent a second time. This will expedite processing and eliminate an extra step for coordinators.
Completed Assessment Parts
To be considered complete, a student must submit all assessment parts. In some cases, a student who has completed all assessment parts will qualify for automatic remapping. Remapping is a process that will occur on a weekly basis. Students who have completed all assessment parts will have their tests moved from the retired SSID to the new SSID with no additional action required by an LEA coordinator. Please note that if only one part of an assessment is complete, an SSID swap request will need to be submitted by an LEA coordinator to the Success Agent. Table 1 for the CAASPP and table 2 for the ELPAC list the parts for each assessment that would need to be submitted for remapping to occur.
|Smarter Balanced for ELA||
|Smarter Balanced for Mathematics||
|CAA for ELA||
|CAA for Mathematics||
|CAA for Science||
|Initial Alternate ELPAC||
|Summative Alternate ELPAC||
Table 3 provides examples of SSID swap scenarios and required outcomes.
|Tested with Retired SSID||Testing with New SSID||Swap Required?||How to Complete Testing|
|Summative ELPAC completed||No other testing started||No||If registered for the CAASPP, the student tests under the new SSID. The student will show as not completed for the ELPAC until a remapping move to the new SSID occurs.|
|Two domains in the Summative ELPAC completed||No other testing started||Yes; request the swap for the two completed domains.||The student will show as not completed for the Summative ELPAC until the swap has occurred. Once the swap has occurred, then the student completes the untested domains.|
|Summative ELPAC and Smarter Balanced for ELA completed||Started the Smarter Balanced for Mathematics||No||The student continues testing in mathematics and takes any other needed assessment. The Summative ELPAC and ELA assessment will move automatically. The student will show as not completed until the remapping move to the new SSID has occurred.|
|Smarter Balanced for ELA CAT completed||No other testing started||Yes; request the swap to move the CAT data to the new SSID.||The student will show as not completed for ELA until the swap has occurred. Once the swap occurs, then the student completes the ELA PT and any other assessment using the new SSID.|
|15 of 20 questions answered in the Smarter Balanced for Mathematics CAT||No other testing started||No||If a student partially completed a part of an assessment but did not submit that part, the entire part must be retested.|
|Three of four CAA for Science embedded PTs submitted||Last embedded PT submitted||Yes; request the swap to move the embedded PTs completed using the retired SSID to the new SSID. No action is required for the embedded PT that was completed using the new SSID.||The student will show as not completed until the first three embedded PTs are moved to the new SSID.|
|Initial ELPAC completed||No other testing started||No||Student demographics will show for the new SSID. The student will appear on the Initial ELPAC Eligibility Report until the remapping move to the new SSID has occurred.|
|Three Initial ELPAC domains completed||No other testing started||Yes; request the swap for the three completed domains.||The student completes the remaining domains using the new SSID.|