Request SSID Swap

SSID Swaps

Updated May 8, 2022

Background

CALPADS coordinators received the CALPADS MID report, which showed students in the LEA who needed to have an SSID retired. The report initially requested that CALPADS coordinators correct these issues upon receipt of the MID report.

CALPADS coordinators retired SSIDS for some students and provided them with a new SSID. Unfortunately, this might cause issues with a student who started testing with one SSID but finished using a new SSID.

On Friday, April 8, 2022, the CALPADS office sent CALPADS Update Flash #221 asking CALPADS coordinators to stop retiring SSIDs until the LEA’s testing window closed, to prevent any additional students from being affected by retired SSIDs.

Identification

LEA CAASPP coordinators and LEA ELPAC coordinators should work with the LEA’s CALPADS coordinator to create a list of students who have had their former SSIDs retired.

Students who tested using a now-retired SSID will show up in the LEA’s completion reports as having not tested. LEA coordinators should confirm with site coordinators whether a student has partially or totally completed testing.

Criteria

If a student received a new SSID, there is a chance that ETS will need to complete an SSID swap to move testing data for the student from the retired to the new SSID. The table in the Scenarios section can assist coordinators in determining whether a swap is required.

The following information is needed for each affected student prior to submitting a request for an SSID swap:

LEA Name
LEA CDS Code
Retired SSID for the student
New SSID for the student
List of parts of assessments completed
Administration window end date (if CAASPP tests are involved)

SSID Swap Requests

Once it is determined that an SSID swap is required, an LEA coordinator will complete an SSID Swap Request. ETS will submit the STAIRS case for the LEA.

After the swap information has been submitted, an autogenerated email with following subject line is sent: “Action Needed: Incorrect SSID Used--STAIRS Case Approved for Further Processing: Case Number [XXXX].” Disregard the direction to contact the Success Agent. This will expedite processing and eliminate an extra step for coordinators.

Scenarios

For an assessment to be completed, all parts of the assessment must be completed. Table 1 lists the parts that make up the CAASPP content-area assessments and the Summative ELPAC.

Table 1. Assessment Parts
Assessment	Part(s)
Smarter Balanced for ELA	CAT PT
Smarter Balanced for Mathematics	CAT PT
CAST	All questions
CAA for ELA	All questions
CAA for Mathematics	All questions
CAA for Science	Earth and Life Sciences embedded PT Life Sciences embedded PT Physical Sciences A embedded PT Physical Sciences B embedded PT
CSA	All questions
Initial ELPAC	Reading domain Writing domain Listening domain Speaking domain in the DEI
Summative ELPAC	Reading domain Writing domain Listening domain Speaking domain in the DEI

To be considered complete, a student must submit all assessment parts. If a test has multiple parts and not all parts have been submitted, the assessment is not considered complete.

Table 2 provides examples of SSID swap scenarios and required outcomes.

Table 2. Swap Scenarios
Testing with Retired SSID	Testing with New SSID	Swap Required?	How to Complete Testing
Summative ELPAC completed	No other testing started	No	If registered for the CAASPP, the student tests under the new SSID. The student will show as not completed for the ELPAC until an automated move to the new SSID occurs.
Two domains in the Summative ELPAC completed	No other testing started	Yes; request the swap for the two completed domains.	The student completes the untested domains. The student will show as not completed for the Summative ELPAC until the swap has occurred.
Summative ELPAC and Smarter Balanced for ELA completed	Started the Smarter Balanced for Mathematics	No	The student continues testing in mathematics and takes any other needed assessment. The Summative ELPAC and ELA assessment will move automatically. The student will show as not completed until the automated move to the new SSID has occurred.
Smarter Balanced for ELA CAT completed	No other testing started	Yes; request the swap to move the CAT data to the new SSID.	The student completes the ELA PT and any other assessment using the new SSID. The student will show as not completed for ELA until the swap has occurred.
15 of 20 questions answered in the Smarter Balanced for Mathematics CAT	No other testing started	No	If a student partially completed a part of an assessment but did not submit that part, the entire part must be retested.
Three of four CAA for Science embedded PTs submitted	Last embedded PT submitted	Yes; request the swap to move the embedded PTs completed using the retired SSID to the new SSID. No action is required for the embedded PT that was completed using the new SSID.	The student will show as not completed until the first three embedded PTs are moved to the new SSID.
Initial ELPAC completed	No other testing started	No	Student demographics will show for the new SSID. The student will appear on the Initial ELPAC Eligibility Report until the move to the new SSID has occurred.
Three Initial ELPAC domains completed	No other testing started	Yes	The student completes the remaining domains using the new SSID.