Remote Testing Permission
Figure 1. LEA’s Organization Profile screen in TOMS
TE Remote Testing Permission
By default, when a TE opens the Test Administrator Interface and creates a test session, the TE will be presented with the test administration options of In Person or Remote or Hybrid.
LEA ELPAC coordinators decide who is allowed to administer tests remotely. In the View & Edit Users screen in TOMS (figure 2), coordinators can disable specific TEs who will not be administering assessments remotely. Coordinators can change the setting for a specific user by selecting the [Disable] link in the Remote Test Administration column. Changes to this setting require 15 to 30 minutes to update in the system. Once a user has been disabled for remote administration, the user will only be able to administer an in-person test session and will not be presented with test administration options.
Figure 2. View & Edit Users screen in TOMS
Student Remote Testing Video Permission
The Summative ELPAC is administered remotely to kindergarten through grade two students and all grade levels of the Speaking domain using the web-based Student Testing Interface and the LEA’s preferred video conferencing application. Keep the following in mind:
- Students with the remote test flag set to “Yes” will be presented with the recording and TTS checks prior to entering the test.
LEAs can download the ELPAC LEA-Level Student Test Assignment Report to view the remote administration settings for students.
The parent or guardian of a student who participates in remote testing must be notified that video monitoring is required for remote test administration. Parent/Guardian letter templates are available to use when notifying parents and guardians about the requirement for eligible students to complete 2021–22 testing. It is not necessary that an LEA collect explicit approval of video monitoring for a student to participate in remote testing; however, the student cannot be assessed remotely if a parent or guardian objects to having the child monitored via video during testing.
An LEA may use whatever method fits its needs to notify parents and guardians about the test administration. The letter templates can be customized to include in-person or remote testing administration options and printed or provided to parents and guardians electronically.
Browsers for Testing
The secure browser should be used when testing in person and when testing grades three through twelve students remotely. The web-based Student Testing Interface should be used when testing kindergarten through grade two students and all grade levels of the Speaking domain remotely.
Web-based Student Testing Interface
The web-based Student Testing Interface should be used when administering the Summative ELPAC to kindergarten through grade two students and to all grade levels of the Speaking domain remotely. It allows TEs to use Zoom, Teams, or other video conferencing applications with screen-sharing software capabilities to administer a one-on-one assessment. However, this type of screen-sharing software can only be used with the web-based Student Testing Interface, cannot be used with the secure browser, and should only be used in one-on-one administration.
Test Administrator Interface
The Test Administrator Interface is the application TEs will use to create test sessions for students to test. TEs must select the Remote or Hybrid test administration option to access the web-based Student Testing Interface to test students remotely.
Technology Needed for the Remote Administration of Computer-based Assessments
TEs should be familiar with the web-based Student Testing Interface, secure browser, and the Test Administrator Interface.
The minimum technical requirements for students and TEs are as follows:
- A computer or tablet meeting the minimum operating system requirements
- A monitor or screen large enough for comfortable reading
- A mouse or touch screen
- A webcam or camera for video monitoring
- A microphone
- A speaker or headphones
- Internet access with a minimum capability of 24 Kbps (To test the speed of the internet, users can access https://www.speedtest.net/.)
- Required assistive devices, if applicable
For more information about technical requirements for testing, please refer to the CAASPP and ELPAC Technical Specifications and Configuration Guide for Online Testing.
SSIDs are considered confidential and must be kept secure at all times. Students will need access to their SSIDs to log on to the test. LEAs should provide SSIDs to students prior to the session. The TE may not share the SSIDs when other students are present or able to hear or view the exchange. LEAs must take care to follow all protocols when sharing SSIDs to ensure that the numbers are kept confidential. Note that email is not considered a secure distribution method.
The following are recommendations about how to provide SSIDs to students or parents/guardians:
- Use a parent/guardian or student portal if one is available.
- Provide SSIDs to students or parents/guardians if they are picking up materials from the school.
- Mail the SSID to the parents/guardians via US Mail.
- Message the student if instant messaging or some other means of direct messaging is available, including text messaging.
- Provide the SSID to the student via a private Zoom meeting—or other meeting software—when meeting with the student individually.
- Call the student or parent/guardian and provide the SSID over the phone.
The means of sending SSIDs are not limited to those in the previous list. LEA ELPAC coordinators should contact CalTAC to confirm whether another method is permissible. LEAs are responsible for determining the best way to provide SSIDs while still maintaining confidentiality.