Accessing CERS

This section explains how to log on and log out of the California Educator Reporting System (CERS) and the Single Sign-On (SSO) system.

User Roles and Permissions

Access to student assessment results in CERS depends on the user’s role in the Test Operations Management System (TOMS) and the school(s) or LEA(s) with which the user’s account is associated. TOMS user roles are assigned by an LEA or site coordinator.

For example, teachers (test administrators and test examiners) may have permission to view assessment results for students in the student groups assigned to them, site coordinators may view results for all students in their school, and LEA coordinators may view results for all students in their LEA. Table 1 and Table 2 show the permissions associated with each role. Each role only has permission for its assigned school or LEA.

Description of CERS and Tools for Teachers Permissions within TOMS Roles

Tables 1 and 2 list TOMS roles and the level of access in CERS and Tools for Teachers.

Table 1. LEA Level Test Operations Management System Roles and Associated Permissions
TOMS Role Names	Program	Org Level	Role Functions (for CERS and Tools for Teachers)
LEA CAASPP Coordinator	CAASPP	LEA	View individual student results by district, school, and grade Create/edit/delete assigned Student Groups; (Assign student groups to others, such as teachers) Create/edit/delete Custom Groups (from assigned groups); view students (individual or group) in the assigned group(s) Create/view/export custom aggregate reports Create/edit/delete links to instructional resources Access Tools for Teachers
LEA ELPAC Coordinator	ELPAC	LEA	View individual student results by district, school, and grade Create/edit/delete assigned Student Groups; (Assign student groups to others, such as teachers) Create/edit/delete custom groups (from assigned groups); view students (individual or group) in the assigned group(s) Create/view/export custom aggregate reports Create/edit/delete links to instructional resources Access Tools for Teachers
Educator—District	CAASPP	LEA	View individual student results by district, school, and grade Create/edit/delete assigned student groups; (Assign student groups to others, such as teachers) Create/edit/delete custom groups (from assigned groups); view students (individual or group) in the assigned group(s) Create/view/export custom aggregate reports Create/edit/delete links to instructional resources Access Tools for Teachers
LS Correspondence Administrator	ELPAC	LEA	Create/edit/delete custom groups (from assigned groups); view students (individual or group) in the assigned group(s) Access Tools for Teachers

Table 2. School Level Test Operations Management System Roles and Associated Permissions
TOMS Role Names	Program	Organization Level	Role Functions (for Tools for Teachers and CERS)
Site CAASPP Coordinator	CAASPP	School	View individual student results by district, school, and grade Create/edit/delete assigned student groups; (Assign student groups to others, such as teachers) Create/edit/delete custom groups (from assigned groups); view students (individual or group) in the assigned group(s) Create/view/export custom aggregate reports Access Tools for Teachers
Site ELPAC Coordinator	ELPAC	School	View individual student results by district, school, and grade Create/edit/delete assigned student groups; (Assign student groups to others, such as teachers) Create/edit/delete custom groups (from assigned groups); view students (individual or group) in the assigned group(s) Create/view/export custom aggregate reports Access Tools for Teachers
Educator—Test Site	CAASPP	School	View individual student results by district, school, and grade Create/edit/and delete assigned student groups; (Assign student groups to others, such as teachers) Create/edit/delete custom groups (from assigned groups); view students (individual or group) in the assigned group(s) Create/view/export custom aggregate reports Access Tools for Teachers
CAASPP Test Administrator	CAASPP	School	Create/edit/delete custom groups (from assigned groups of 200 or fewer students); view students (individual or group) in the assigned group(s) Access Tools for Teachers
CAASPP Test Examiner	CAASPP	School	Create/edit/delete custom groups (from assigned groups); view students (individual or group) in the assigned group(s) Access Tools for Teachers
IA Administrator Only	CAASPP and ELPAC	School	Create/edit/delete custom groups (from assigned groups); view students (individual or group) in the assigned group(s) Access Tools for Teachers
ELPAC Test Examiner	ELPAC	School	Create/edit/delete custom groups (from assigned groups); view students (individual or group) in the assigned group(s) Access Tools for Teachers
LS Data Entry	ELPAC	School	Create/edit/delete custom groups (from assigned groups); view students (individual or group) in the assigned group(s) Access Tools for Teachers
Educator—Roster	CAASPP	School	Create/edit/delete custom groups (from assigned groups); view students (individual or group) in the assigned group(s) Access Tools for Teachers
Tools for Teachers User	CAASPP and ELPAC	All	Access Tools for Teachers

Logging On

To log on to CERS, all users must enter their single sign-on (SSO) username and password to log on via TOMS. This is the same SSO that allows users to access California assessment–related systems. Users who do not have SSO logon credentials should contact the LEA coordinator or a site coordinator.

Use the following steps to log on to CERS:

Go to the CAASPP & ELPAC website, https://www.caaspp-elpac.org, and select the [CERS – California Educator Reporting System] button (figure 1).

Figure 1. [CERS–California Educator Reporting System] Button on CAASPP & ELPAC Website
This will open the CERS Resources page (figure 2). Select the [CERS–California Educator Reporting System] button.

Figure 2. [CERS–California Educator Reporting System] Button on the CERS Resources Web Page
The secure logon page will open. Enter the authorized username (email address) and password; this will be the same information used to access TOMS (figure 3).

Figure 3. Secure Logon Screen

NOTE: If already logged into your TOMS account, you may access CERS by selecting the [Links] tab and then selecting the [California Educator Reporting System (CERS)] link under Reporting category. At the top of the CAASPP & ELPAC website users may also select the [Systems Links] button.
Select the [Secure Logon] button:
1. If the logon credentials are correct, users are directed to the California Educator Reporting System (CERS) homepage.
2. If logon credentials are incorrect, a notification appears. Users should contact their testing coordinator or administrator if difficulties continue.
NOTE: To reset a password, select the [Reset Password] link.
The user may be prompted to enter a verification code. The two-step verification process is initiated the first time a user logs on to TOMS or any other California assessment-related system using a new device or browser. An email is sent to the user from ca-assessments@ets.org with the required code, which is valid for 15 minutes.