Preparing for the Summative ELPAC Administration
This section provides an overview of the various tasks and actions LEAs should complete to prepare for administering the Summative ELPAC.
CALPADS is the authoritative source for student enrollment, demographic, and program information for TOMS. The student-level data from CALPADS will be used for administration of the ELPAC. The use of CALPADS data for these assessments underscores the importance of keeping CALPADS up to date and accurate.
The minimum data that needs to be correct in CALPADS for a student to start testing is as follows:
- School and LEA information
- CALPADS enrollment status of 10 (primary) or 30 (short-term)
- Parent/Guardian address (to be printed on SSRs)
- Field 3.13 (education program) (if the student is to take a locally administered alternate assessment or receive designated supports, accommodations, unlisted resources, or any combination of these)
- All other demographic fields (if the LEA wants to view these fields in the final student data file that is downloadable from TOMS)
CALPADS documentation, including field names and field codes, and information about CALPADS support are available on the CDE CALPADS web page.
Using TOMS to Prepare for the Summative ELPAC Administration
TOMS is a secure website where authorized users from LEAs can perform a number of tasks for the ELPAC, including (but not limited to) the following:
- Manage ELPAC test administration
- Add and delete users
- Assign students’ test settings
- Access STAIRS to submit testing incident reports
- Order Writing Answer Books for testing students in kindergarten through grade two
- Download data, including student files and test reports
Usernames and Passwords
Usernames and passwords are created in TOMS after an LEA ELPAC coordinator or site ELPAC coordinator has submitted users for access. ELPAC test examiners can use this username and password to log on to the Test Administrator Interface, which is necessary to generate a test session ID and approve students for testing, and the DEI, which is where student scores for the Speaking domain are entered.
For more information about the different user roles in TOMS, refer to the CAASPP and ELPAC TOMS User Guide.
Student Test Assignment in TOMS
The LEA ELPAC coordinators and site ELPAC coordinators must use TOMS to verify that all eligible students have been assigned to take the Summative ELPAC. Student eligibility is based on the student demographic data from CALPADS that is uploaded into TOMS on a nightly basis. It is important for LEAs to keep CALPADS data up-to-date. The LEA ELPAC coordinator or site ELPAC coordinator must designate in TOMS if a student has a domain exemption(s) or if the student should be assigned a locally determined alternate assessment. As a reminder for the 2021–22 school year, students with the most significant cognitive disabilities who have an IEP that designate the use of an alternate assessment and who have been classified as an EL are eligible and mandated to take a locally determined alternate assessment.
Student Test Settings in TOMS
Embedded and non-embedded accommodations and designated supports are available for students taking the Summative ELPAC. These accommodations and designated supports must be assigned in the [Test Settings] tab of the Student Profile page in TOMS. For more information about available accessibility resources, refer to the Accessibility Resources web page on the ELPAC website. Use of accommodations and designated supports does not affect student scores
In addition, unlisted resources are non-embedded supports that may be provided based on the student’s IEP or Section 504 plan. Use of unlisted resources must first be approved by the CDE. The following will apply if the CDE determines the unlisted resource changes the measured construct:
- The student’s score will be impacted but the student still will be counted as participating.
- The student’s Summative ELPAC score will result in the lowest obtainable scale score for the domain assigned that unlisted resource.
- An individual score report will still be generated for the Summative ELPAC.
Configuring student test settings in TOMS ensures that students receive the assigned embedded accessibility resources for the online assessments. Non-embedded resources also must be recorded in TOMS and provided to the student locally. Any changes to student test settings in TOMS must be completed before the student can test. The update, once made, may take up to 24 business hours to appear in the Test Administrator Interface. Failure to correct test settings before testing, which is a testing irregularity, could result in the student not being provided with the needed accommodations, designated supports, or both at the time of testing.
Prior to the online Summative ELPAC administration, LEA ELPAC coordinators and site ELPAC coordinators must review the technology infrastructure at their schools to ensure it meets the minimum requirements for administering the online Summative ELPAC.
The CAASPP and ELPAC Technical Specifications and Configuration Guide for Online Testing provides the technical specifications for online testing. This includes information about internet and network infrastructure requirements, hardware and software requirements, and secure browser installation.
The bandwidth checker, linked on the Network Diagnostics web page, can assist technology coordinators to assess network readiness by performing a real-time check of a school’s network bandwidth. Note that technology coordinators may want to run this test more than once, and at different times of the day, because estimates change as the network conditions change, varying from run to run.
The CDE also hosts a Smarter Balanced Technology Readiness Resources web page, which includes links to tools, requirements, and topics that LEAs will find useful in planning for online ELPAC testing.
The Secure Browser
All students must use a secure browser to access the online Summative ELPAC. Most devices that will be used for testing must be equipped with version 12.5 of the secure browser prior to the assessment. All testing devices must have the correct secure browser installed prior to assessment.
The secure browser is designed to support test security by prohibiting access to external applications or navigation away from the assessment.
School technology coordinators are responsible for ensuring that each device to be used for testing at the school is properly secured by installing the most current secure browser. Secure browsers are available for download on the Secure Browsers website. Information about installing and configuring the secure browsers is available in the CAASPP and ELPAC Technical Specifications and Configuration Guide for Online Testing.