Administering an Online Test Session for the Listening, Reading, Speaking Domains (All Grade Levels), and the Writing Domain (Grade Levels Three Through Twelve)

Online Assessments:

  • Green—Smarter Balanced Interim Assessments
  • Red—Smarter Balanced Summative Assessments
  • Indigo—California Alternate Assessments (CAA)
  • Brown—California Science Test (CAST)
  • Mint—California Spanish Assessment (CSA)
  • Teal—Initial ELPAC
  • Blue—Summative ELPAC
  • Orange—Alternate ELPAC

Online Practice and Training Tests:

  • Golden Yellow —Smarter Balanced training tests
  • Pink—Smarter Balanced practice tests
  • Golden Yellow—CAA training tests
  • Pink—CAA practice tests
  • Golden Yellow—CAST training tests
  • Pink—CAST practice tests
  • Golden Yellow—CSA training tests
  • Pink—CSA practice tests
  • Golden Yellow—ELPAC practice tests
  • Pink—ELPAC training tests
  • Golden Yellow—Alternate ELPAC training tests
  • Pink—Alternate ELPAC practice tests

A test session must be created before students can log on to the secure student browser. In order for a student to take a specific test, the test must be included in the test session.

This section contains information on how to start a test session, add tests to the session, verify students’ test settings, approve students for testing, and monitor their progress.

Entering Student Responses into the System

A student may enter their responses into the testing device using a mouse, keyboard, or other assistive technology.

In the Listening and Reading domains, students are required to select a response for an item before they can move on to the next item. All items must have responses before a student can submit their test.

The Writing and Speaking domains do not require a student response for each item to submit the test.

Pause Rules

The pause rules that follow apply regardless of whether the student or the test examiner pauses the test, or there was a technical issue (for example, power outage or network failure) that resulted in the student being logged off. For the online ELPAC, there will only be pause rules for the Listening and Reading domains. This means:

  • When a Listening or Reading test is paused for more than 20 minutes, the following guidelines apply:
    • The student must log back on to the student interface to resume testing.
    • Upon resuming the assessment, the student is automatically directed to the first page that has an unanswered item.
    • If the pause expiration was not the fault of the student, then a Re-open Appeal may be requested to reopen the test for the student to change previously answered items. Without the Re-open Appeal, the student will not be permitted to review or change any previously answered items, even if the items are marked for review (except for items on a page that contains at least one item to which there is not a complete response). An assessment is reopened or reset within 24 hours of the Appeal’s approval.
  • Any highlighted text and notes in the digital notepad will be saved when a test is paused.
  • When a Listening or Reading test is paused for less than 20 minutes, the student must still log back on to the student interface to resume testing, but the student will be able to review and change any previously answered items.

The Writing domain for grade levels three through twelve and the Speaking domain for all grades do not have pause rules. This means:

  • When the Writing or Speaking test is paused for more than 20 minutes, the student must log back on to the student interface to resume testing. In addition, the student can continue entering responses or review or change any previously answered items.
  • Any highlighted text and notes entered in the digital notepad will be saved when a test is paused.

Test Timeout (Due to Inactivity)

As a security measure, students and test examiners are automatically logged off after 30 minutes of test inactivity. For students, activity is defined as selecting an answer or navigation option in the assessment (for example, selecting [Next] or [Back] or using the Questions drop-down list to navigate to another item). Moving the mouse or selecting an empty space on the screen is not considered activity. This timeout also results in the test being paused automatically.

For test examiners, activity means that a student or students are registering test activity. As long as students are testing, the test examiner will not be logged off. The TE should be monitoring the Test Administrator Interface for inactivity, as a paused or inactive test may indicate that student may need assistance.

Before the secure browser logs the student off the test, a warning message will be displayed on the screen (figure 1). If the student does not select [Ok] within 60 seconds after this message appears, the student will be logged off. Selecting [Ok] will restart the 30-minute inactivity timer.

Screen capture of the Test Timeout warning message. It says, 'Are you still there? Click OK to continue or you will be logged out in 30 sections. [Message Code: 10906].' There is a button that says [Ok].

Figure 1. Test timeout warning message

Test Expiration Rules

“Opportunities” refers to the number of times a student can take a test within a range of dates. “Test session” is a timeframe in which students actively test in a single sitting.

For the Summative ELPAC, a student only has one opportunity to take each domain of the test. The test remains active until the student completes and submits the test or until the test expires, whichever occurs sooner. The expiration rule is 45 days after a student first accesses the test for the Listening and Reading domains and 20 days for the Speaking and Writing domains. Once a test opportunity expires, the student cannot complete or review the test unless a Re-open Appeal is submitted through STAIRS.

Beginning the Test

Follow these instructions to administer the Summative ELPAC. The test examiner must create a test session before students can log on to the secure browser (but no more than 30 minutes prior or the system will time out). When a test examiner creates a test session, a unique session ID is randomly generated. This session ID must be provided to the students before they log on and should be written down. A walkthrough of these log on instructions is also provided in the DFA.

The basic workflow for administering online tests occurs as follows:

  1. The test examiner selects tests and starts a test session in the Test Administrator Interface.
  2. Students sign in and request approval for tests in the secure browser.
  3. The test examiner reviews students’ requests and approves them for testing.
  4. Students complete and submit their tests.
  5. The test examiner stops the test session and logs off.
  1. Test Examiner
    Navigate to the ELPAC website on a supported web browser.
  2. Test Examiner
    Select the [Test Administrator Interface for All Online Tests] button, as shown in figure 2.

    Test administrator interface for all online tests button

    Figure 2. [Test Administrator Interface for All Online Tests] button

  3. Test Examiner
    For training test administration, select the [Practice & Training Tests] button.
  4. Test Examiner
    Log on to the Test Administrator Interface using the test examiner’s TOMS sign-in credentials, as shown in figure 3.

    screen capture of the Test Administrator Interface Logon screen

    Figure 3. Test Administrator Interface Logon screen

  5. Test Examiner
    If the test examiner is associated with multiple institutions, an “Important!” message appears when the test examiner logs on. The test examiner must select the appropriate institution from the drop-down list in this message and select the [Go] button, as shown in figure 4. The test examiner may only select one institution at a time. The test examiner will only be able to administer tests available for the selected institution. To select a different institution, the test examiner must log off and then log back on.

    Screen capture of the Select Institution drop-down list, which includes the following message: 'Important! Please choose the institution for which you will be administering this test session. [Message Code: 12306].'

    Figure 4. Message from the Test Administrator Interface

  6. Test Examiner
    The Test Selection window, as shown in figure 5, color-codes tests and groups them into various categories. A test group may include one or more subgroups. All test groups and subgroups appear collapsed by default. Select the “English Language Proficiency Assessments (ELPAC)” test group to begin.

    screen capture of the Operational Test Selection window

    Figure 5. Operational Test Selection screen

  7. Test Examiner
    To select tests for the session, use one of the following on-screen icons; these are indicated in figure 6.
    1. To expand a collapsed test group, select the [Plus] plus-sign [Plus icon; shows a plus sign] icon.
    2. To collapse a test group, select the [Minus] minus-sign [Minus icon; shows a minus sign] icon.
    3. To expand the list of all tests, select the [Expand All] outward arrows [Expand All outward arrows icon] icon
    4. To select individual tests, mark the checkbox for each test that is to be included.

    Operational Test Selection screen with the list of available items expanded and the Add Filter button, plus and minus icons, test checkbox, and Start Operational Session button indicated

    Figure 6. Expanded Operational Test Selection screen

  8. Test Examiner
    Either use the filtering feature to open specific grade level, grade span, or content-area assessments; or, to start the test, select the [Start Operational Session] button. These features are indicated in figure 6. Take the following steps to use the filtering feature:
    1. Select the [Add Filter] button [Add Filter button with three horizontal lines] (indicated in figure 6) to access the filter panel.
    2. Expand the available filter categories by selecting a [Plus] plus-sign [Plus icon; shows a plus sign] icon (indicated in figure 7).

      Screen capture of the record of alerts, which reads: 'This screen contains new alerts and alerts that have not yet expired. 8/24/2015 at 12:00 PM Sample Alert 1 This is a sample alert message from the Department of Education. 9/2/2015 at 8:00 AM Sample Alert 2 This is another sample alert message from the Department of Education.'

      Figure 7. Sample Operational Test Selection screen with filtering option

    3. Check the criteria to filter.
    4. Select the [Apply Filter(s)] button [Apply Filter(s) button] (indicated in figure 7).
    5. Remove the filter by selecting the [Remove Filter] “X” icon [Remove filter X icon.] (indicated in figure 8, which also presents the screen that displays after the [Apply Filter(s)] button was selected).

      screen capture of the Operational Test Selection screen after filtering that shows the collapsed list title for grades three through five and the Remove Filter button indicated

      Figure 8. Sample Operational Test Selection screen with filtering applied

    6. Select the [Start Operational Session] button to start the test.
  9. Test Examiner
    Inform students of the test session ID. The session ID is automatically generated upon selecting the [Start Operational Session] button in the previous step. Write the session ID, as shown in figure 9, in a place where all students can clearly view for group administrations; provide the written session ID directly to the student for one-on-one administrations; or for kindergarten through grade two students, enter the session ID directly into the secure browser to help them log on. The current session ID also appears on the Test Administrator Interface screen saver, when the screen saver is active.

    Top of the Test Administrator Interface with the session ID indicated

    Figure 9. Session ID at the top of the Test Administrator Interface

  10. Test Examiner
    Instruct students to open the secure browser, if it is not open already, and log on using the Student Sign In web form. For kindergarten through grade two students and for all grade levels of the Speaking domain, perform the sign-in steps for them.
  11. Student
    Sign in using the Student Sign In web form, as shown in figure 10. Students enter their first name and their SSID as it appears in CALPADS. Students enter the session ID as it appears on the Test Administrator Interface.

    Screen capture of the Student Sign In web form, which includes fields for the student's first name, SSID, and the test session ID

    Figure 10. Student Sign In web form

  12. Test Examiner
    Ensure that all students have successfully entered their information.
  13. Student
    Verify identity by selecting [Yes] or [No], or as shown in figure 11.

    Screen capture of the 'Is This You?' window in the student interface, followed by sample student information.

    Figure 11. Is This You? screen

  14. Test Examiner
    Inform students of the test type (for example, ELPAC Grades 6–8 Reading Test) in which they are participating today.

  15. Student
    Select the test to take, as shown in figure 12. Note that after a student has taken a domain test, that test can no longer be selected.

    Screen capture of the Your Tests selection box in the test delivery system.

    Figure 12. Your Tests selection box

  16. Student
    Wait for the test examiner’s approval, as shown in figure 13.

    'Waiting for Approval' screen on the student testing interface. Text reads 'Your Test Administrator needs to review your requested test and your test settings. This may take a few minutes.'

    Figure 13. Waiting for TA Approval dialog box

  17. Test Examiner
    Approve students for testing by selecting the [Approve] checkmark [Check mark icon; shows a green check mark] icon in the Actions column for individual students or the [Approve all Students] button, as indicated in figure 14.

    screen capture of the Approvals and Student Test Settings screen with Approve All Students button and Details icons called out

    Figure 14. Approvals and Student Test Settings screen

  18. Test Examiner
    Select the [ See Details] eye [Details icon; shows a line drawing of an eye] icon, as indicated in figure 14, to view and adjust the student’s test settings for the current test opportunity. (For example, if the student had been assigned the designated support to turn off any universal tool(s), the TE can toggle the universal tools on and off.) “Custom” in the See Details column indicates the student has been assigned test settings. Refer to the Accessibility Resources section of this manual for the embedded resources that are available for the Summative ELPAC.
  19. Test Examiner
    Take one of the following steps; buttons are shown in figure 15.
    • To confirm the settings, select [Set] at the top of the student’s Test Setting screen. The test examiner must still approve the student for testing.
    • To confirm the settings and approve the student, select the [Set & Approve] button.
    • To return to the Approvals and Student Test Settings window without confirming settings, select [Cancel].

      Screen capture of one part of the Test Settings page for a selected student

      Figure 15. Part of the Test Settings screen for a selected student

  20. Test Examiner
    If the settings are incorrect, the test examiner should select [Cancel]. The test examiner must report the incorrect test settings to the site ELPAC coordinator, who will update them as required in TOMS and reschedule the student’s testing. The update, once made, may take up to 24 business hours to appear in the Test Administrator Interface. After a student’s test settings are corrected, the student must sign in and request approval again.
  21. Test Examiner
    For the Listening, Reading and Writing (grade levels three through twelve) domains, have students run the Sound and Video Playback Check.

    If audio issues occur, take the following steps:

    • Ensure headphones are securely plugged in to the correct jack or USB port.
    • If the headphones have a volume control, ensure the volume is not muted.
    • Ensure that the audio on the device is not muted (often via a control panel or settings window). This requires logging off the secure browser to check the device’s volume settings and then logging back on to the secure browser.

    If the student is still experiencing issues, contact the site ELPAC coordinator or school technology coordinator.

  22. Student
    The Sound and Video Playback Check page (that is, the screen) appears for tests with audio files (figure 16).

    Screen capture of the Audio and Video Checks page with a player to run audio and video

    Figure 16. Sound and Video Playback Check page

  23. To check audio and video settings:

    1. Students play the video and listen to the audio by selecting the [Play] arrow [Play arrow icon] icon.
    2. Depending on the sound and video quality, students do one of the following:
      1. If the student can view the video and hear the sound, students select the [I could play the video and sound] button and then the [Continue] button. The Instructions and Help page appears.
      2. If the student cannot view the video and hear the sound, students select [I could not play the video or sound]. The Video Playback Problem page appears, giving students two options:
        • Students can select [Try Again]. They will return to the Sound and Video Playback Check page.
        • Students can select [Log Out]. The test examiner should troubleshoot the device and headphones or move the student to another device with working audio and video.
  24. Student
    If the Speaking test was selected, there will be a Recording Device Check before the Sound and Video Playback Check (figure 17). Follow the on-screen instructions to make sure the recording device is working. If the student’s testing device does not have the ability to record, the student may select the [Skip Recording Check] button. Please note that once the test has started, the instance of a red rectangular box with an X in place of the [Microphone] button may indicate either that the device is not capable of recording or that there is a poor network connection. The test may need to be resumed after the issues have been resolved. The Speaking test must still be administered and scored locally.

    Recording Device Check on the Audio/Video Checks screen

    Figure 17. Recording Device Check page

  25. Student
    If the student has the text-to-speech accommodation set up in the test settings screen in TOMS, the Text-to-Speech Sound Check page appears (figure 18). On this page, students verify that TTS is working properly on their device. Students can only use TTS within a supported secure browser. However, because of the nature of Listening, Writing, and Speaking domains, where test questions are audio-recorded or read to students, there is no need for this accommodation to be assigned to a student.

    Screen capture of the Text-to-Speech Sound Check page

    Figure 18. Text-to-Speech Sound Check page

  26. To check TTS functionality:

    Students select the [TTS Speaker] speaker [TTS speaker icon; shows a white speaker on a green background] icon and listen to the audio.

    • If the voice is clearly audible, students select [I heard the voice].
    • If the voice is not clearly audible, students adjust the settings using the sliders and select the [TTS Speaker] icon again.
    • If students still cannot hear the voice clearly, they select [I did not hear the voice] and close the secure browser. The test examiner can work with students to adjust their audio or headset settings. They can sign in again when the issue is resolved.
    • To continue without testing text-to-speech, students select [Skip TTS Check].
  27. Student
    The Instructions and Help page is the last step of the sign-in process (figure 19).

    Instructions and Help page screen. Text reads 'You may select the question mark button to access this Help Guide at any time during your test.'

    Figure 19. Instructions and Help screen

    Students may use the Test Settings page to review settings that were approved for the student to use during the test (figure 20). Students may use the Help Guide to understand how to navigate the test and use test tools.

    screen capture of the Review Test Settings screen

    Figure 20. Review Test Settings screen

  28. Student
    Select [Begin Test Now] (figure 21) to begin testing.

    screen capture of the Review Test Settings screen with the Begin Test Now button indicated

    Figure 21. [Begin Test Now] button on the Instructions and Help screen

  29. Test Examiner
    Follow the scripts in the DFA as the administration gets underway. Please note the DFAs for kindergarten through grade two and all grades for the Speaking domain contain stopping markers, which are instructions placed at various items. They indicate that the domain test may be stopped if the student has not answered any questions correctly or has not responded to any questions up until that item. If this occurs, the test examiner should select the [End Test] button at the top-left corner of the student testing interface to log off the test. No further testing is required for the student in that domain. Continue with the instructions in the next subsections, Monitoring Student Progress and Ending a Test Session. If the question with the stopping marker is answered, then the [End Test] button disappears when the next question appears. When the student has reached the last question in the domain, the [End Test] button will reappear.

Monitoring Student Progress

Test Administrator Site Layout

Figure 22 displays the layout of the Test Administrator site during an active test session.

Test administrator interface layout with students in session with callouts pointing at the Session ID, Select Tests and Approvals button, and the Tests without issues and Tests with potential issues tables

Figure 22. Test Administrator Site layout

Essential Features

The following are essential features in the Test Administrator Site that are indicated in figure 22:

  1. Session ID
  2. [Select Tests] button
  3. [Approvals] button
  4. Tests with potential issues and Tests without issue tables

Figure 23 and table 1 provide an overview of the major features available in the Test Administrator Site.

Top of the Test Administrator Interface

Figure 23. Top of Test Administrator Interface screen

Table 1. Test Administrator Site Features

Feature Description or More Information
[Student Lookup] button This button starts the process to search for student information.
[Approved Requests] button This button displays a list of print requests approved during the current session. Refer to the subsection How to Approve Print Requests.
[Print Session] button This button starts the process to print the session information on the TE’s screen.
[Help Guide] button This button displays an online help guide.
[Alerts] button This button displays alert messages from the CDE. Refer to the subsection Alert Messages.
[Log Out] button This button logs the test examiner off the Test Administrator Interface. Refer to the subsection Logging Off.
[Stop Session] button This button ends the existing test session.
Session ID This section displays the unique ID generated for the test session after the test session has begun.
[Enable Screen Saver] button This button, in the upper-right corner of the Session ID section, enables the screen saver feature. Refer to the subsection Enabling Screen Saver Mode.
[Select Tests] button This button opens the Test Selection window. Refer to the section Test Selection.
[Approvals] button This button opens the Approvals and Student Test Settings window after starting a test session.
[Refresh] button This button updates the on-screen information during a test session.
Tests without issue and Test with issues tables These tables display the testing progress for approved students in the test session. Entries in each table are based on whether or not the student requires assistance with the test session (for example, if a student had submitted a print request). This feature appears after approving students for testing.

Alert Messages

The CDE can send statewide alerts that appear as pop-up messages on the Test Administrator Site. To view a record of active alert messages, such as the sample in figure 24 , select [Alerts] in the Test Administrator Site banner.

Screen capture of the record of alerts, which reads: 'This screen contains new alerts and alerts that have not yet expired. 8/24/2015 at 12:00 PM Sample Alert 1 This is a sample alert message from the Department of Education. 9/2/2015 at 8:00 AM Sample Alert 2 This is another sample alert message from the Department of Education.'

Figure 24. Record of alerts

Test Selection

It is very important that test examiners monitor student progress throughout the test session. This includes verifying that students are participating in the appropriate domain and type of test (for example, ELPAC Grades 9–10 Listening Test). The test examiner monitors the test each student is taking by referring to the Tests without issue table in the Test Administrator Interface (figure 25). Note that the list of student names can be sorted by column headings.

Test examiners should verify that they have selected the correct test forms for the student’s correct grade level when starting a test session, and that the student has selected the correct test form and grade level as well. The TDS delivers the correct assessment to the student that is based on the student’s grade level.

In the event a student is taking an incorrect test, the test examiner should pause the student’s test. The test examiner should then instruct the student to log off and log on again to select the correct test. The Test column is indicated in figure 25.

Test administrator interface layout with students in session

Figure 25. Monitoring student progress in the Test Administrator Interface

How to Monitor Student Testing

A test examiner may also use the Test Administrator Interface to view the testing progress of any student. This screen will not show test questions or scores but will let the test examiner know the percentage of questions within the domain that have been delivered to each student.

A test examiner may also use the Test Administrator Interface to view the testing progress of any student. This screen will not show test questions or scores but will let the test examiner know the percentage of questions that have been delivered to each student.

At the start of the test, all the students in the session are listed in the Tests without issues table. If the Test Administrator Interface detects that a student requires assistance, such as a student has a pending print request or a student’s test has been paused due to an environment security breach or due to the launch of a forbidden application, the Tests with potential issues table appears at the top listing the students who need intervention.

The Progress column is called out in figure 26. Student sessions can be sorted by selecting any of the column heads.

Test administrator interface layout with students in session with a circle around the header of the Test column in the Tests without issue column

Figure 26. Monitoring student status in the Test Administrator Interface

Table 2 describes the columns in the Tests table. To sort the table by a given column, select that column header.

Table 2. Columns in the Tests Table

Column Description
Student Information This column displays the first name and last name of the student in the session as well as the SSID associated with the student (as they appear in CALPADS and TOMS).
Opp # This column displays the opportunity number for the student’s selected test. Each student has only one opportunity for each domain.
Test This column displays the name of the test the student selected.
Progress This column displays the student progression through the test that shows the percentage of items presented from the number of items available as well as the questions that were skipped (displays in a different color; not shown in figure 26).
Status This column displays the current status for each student in the session such as “Started” or “Paused” (refer to table 3 ). Some statuses will include a more info drop-down list, indicated by the [more info] [More Info icon in the Test Status column of the student test progress tables ] icon, with additional information such as “The student paused their test by clicking the [Pause] button.”
Test Settings

This column displays one of the following:

Default: Default test settings are applied for this test opportunity; there were no additional test settings assigned in TOMS for this student.

Custom: One or more of the student’s test settings or universal tools, designated supports, or accommodations differ from the default settings.

To view the student’s settings for the current test opportunity, select [See Details] [Details icon; shows a line drawing of an eye].

Actions

The icons in this column allow performance of an available action for an individual student’s test.

Select the [Pause] double-line [Pause icon for pausing a student's test] icon to pause a student’s test. When a test pauses, this column displays an information button that opens a pop-up message explaining how the test became paused. For more information, refer to the Pause Rules subsection for information on pause time limits and students’ ability to review previously answered items.

When a student approved for and assigned the print-on-demand designated support requests a printout of a reading passage or other test material, a [Print] button will appear in this column. Select the [Print] button to review and authorize or deny the student’s request. For more information, refer to the subsection How to Approve Print Requests.

Table 3 describes the codes in the Status column of the Tests table.

Table 3. Student Testing Statuses

Status Description
Approved The student has been approved but has not yet started the assessment.
Started The student started the test and is actively testing.
Review The student visited all questions and is currently reviewing answers before completing the test.
Completed The student has submitted the test, so the student can take no additional action.
Reported* The test passed quality assurance and is undergoing further processing.
Paused* The student’s test is paused. The time listed indicates how long the test has been paused.
Expired* The test was not completed by the end of the testing window and the opportunity expired.
Pending* The student is awaiting approval for a new test opportunity.
Suspended* The student is awaiting approval to resume a test opportunity.

* Statuses marked with an asterisk (*) appear when the student is not actively testing. The student’s row grays out in such cases.

Test Security

Once students have started their online ELPAC domain assessment, the test examiner should monitor the room to ensure that all test security conditions are maintained. If the test examiner witnesses or suspects the possibility of a test security incident, the site ELPAC coordinator and LEA ELPAC coordinator should be contacted immediately in accordance with the security guidance provided in the Test Security for the Summative ELPAC section of this manual.

Enabling Screen Saver Mode

Because the student test progress tables in the Test Administrator Interface may contain sensitive student information, such as SSIDs, there is a screen saver built in to the Test Administrator Interface. The screen saver is active in the web browser application window either when the test examiner activates it or after five minutes, if the test examiner is not active in the Test Administrator Interface. It turns off when the test examiner returns the device’s focus to the web browser window by, for example, moving a mouse’s cursor over it. It will also turn off automatically if the test session times out due to test examiner or student inactivity.

The screen saver masking hides data from view and shows the session ID, as presented in figure 27. When students are awaiting approval when the screen saver is active, this information is included under the session ID.

screen capture of the session ID in the screen saver

Figure 27. Sample session ID in the Test Administrator Interface screen saver

The test examiner can turn the screen saver on manually by selecting the [Toggle Screen Saver] section of the “Session ID” box at the top of the Test Administrator Interface. The [Toggle Screen Saver] section is at the top-right corner of this box, as indicated in figure 28.

screen capture of the Session ID section of the Test Administrator Interface with the Toggle Screen Saver area indicated

Figure 28. [Toggle Screen Saver] button on the “Session ID” section of the Test Administrator Interface

How to Approve Print Requests

Students using the print-on-demand tool can request printouts of test passages and questions. When students send print requests, the request notification appears in the Tests table (figure 29). The print-on-demand designated support must be assigned in the test settings in TOMS and is available by preapproval only after the LEA ELPAC coordinator contacts CalTAC.

To approve print requests:

  1. Select the [Print] printer [Print icon; shows a drawing of a printer] icon in the Actions column of the Tests table. The Student Print Request window appears (figure 29).

    Screen capture of the Student Print Request window

    Figure 29. Student Print Request window

  2. Review the print request and take one of the following actions in the Student Print Request window (figure 29 ):
    • To approve the request, select the [Approve] checkmark [Approve icon; looks like a green check mark] icon in the Action column. Proceed to step 3.
    • To deny the request, select the [Deny] “X” [Deny icon; looks like a red X ] icon in the Action column. In the window that appears, enter a brief reason for denying the request and select the [Deny] button. Entering a reason for denial is optional. Do not proceed to step 3.
  3. A printer dialog box opens with a cover page and the items that were selected to print.
  4. Select [Print] to print the requested test elements.

Viewing Approved Requests

To view approved requests:

  1. Select [Approved Requests] from the banner at the top of the Test Administrator Interface (figure 30).

    Top of the Test Administrator Interface with the Approved Requests button indicated

    Figure 30. [Approved Requests] button on Test Administrator Interface

  2. The Approved Requests window opens, listing print requests by student. To print the list of approved requests, select the [Print] button (figure 31).

    screen capture of the Approved Requests window with the Print button indicated

    Figure 31. Approved Requests window

Ending a Test Session

After answering the last item in each domain and selecting the [End Test] button—a red square in the top left corner of the screen—each student is presented with the End Test screen prompting the student to review answers for all items available to the student prior to submitting the test. Mark for Review, noted by a blue flag, is provided as a reminder to a student that the student had a question or concern about a particular item. In figure 32, item 10 is marked for review.

screen capture of the end-of-test student review screen

Figure 32. End Test screen

The student is permitted to review all items—marked or unmarked—within the constraints of the pause rule. Students may return to a previous question and modify their response if the test was not paused for more than 20 minutes.

Once students have reviewed their answers, a student must select [Submit Test] on the End Test screen to submit their tests (figure 32). Once students have selected [Submit Test], students will not be able to review answers. In the case of one-on-one administration (kindergarten through grade two and Speaking domain), the test examiner selects the [Submit Test] on the End Test screen to submit the tests.

After students submit the test, the Test Summary page (that is, screen) appears, displaying the student’s name, the test name, and the completion date (figure 33).

Screen capture of the Test Summary page that reads, 'Your test was submitted. You may review the test details below.'

Figure 33. Test Summary page

Test examiners should select the [Stop] stop sign [Stop icon; shows an octagonal stop sign] icon (figure 30), in the upper-right corner of the Students Awaiting Approval screen, to end the test session. However, ending the test session will pause any student test in the session that is still in progress.

When finished, test examiners can log off the Test Administrator Interface by selecting [Logout as Name] at the top-right corner of the screen. Test examiners should also collect any scratch paper and follow procedures for local secure destruction as outlined in the Secure Handling of Printed Materials section.

Logging Off

Use caution when logging off the Test Administrator Interface as this will log off other related systems (for example, TOMS). To log off the Test Administrator Interface, select the [Logout as Name] button in the top-right corner of the screen on the Test Administrator Interface system banner (figure 34).

Screen capture of the Single Sign-On system banner, with the Logout as button called out

Figure 34. Test Administrator Interface system banner

The session will close and the test examiner will be directed to the ELPAC website after the test examiner logs off.

Following Test Administration

Destroying Test Materials

As a reminder, those printed and paper test materials identified in the Test Security section must be securely destroyed immediately following each test session and may not be retained from one test session to the next. The only exception to this is scratch paper, which should be handled according to the guidance provided in the Handling Secure Printed Materials subsection.

Reporting Testing Improprieties, Irregularities, and Breaches

Throughout testing, ensure that all test security incidents were reported in accordance with the guidelines in the Test Security section in this manual (that is, LEA ELPAC coordinators or site ELPAC coordinators must follow the ELPAC STAIRS/Appeals process in TOMS).