Data Entry Requirements

Computer-based ELPAC

The TE-generated scores of the computer-based Initial ELPAC or Summative ELPAC Speaking domain and the Initial ELPAC K–2 Writing domain may be entered directly into the DEI during the administration of the respective domains, or they may be entered on the Student Score Sheet—the back page of the DFA—and then transferred into the DEI after the test administration. If scores are not entered while the student is testing, enter scores immediately after testing and then securely destroy the Student Score Sheets.

Initial ELPAC Overview

Table 1 indicates when the DEI is required for the computer-based Initial ELPAC.

Table 1. Data Entry Requirements for Each Domain of the Computer-based Initial ELPAC
Grade Levels	Test Delivery	Domain	DEI Required?
K–2	Computer-based	Listening and Reading	No. The TE will select the student’s responses in the TDS.
K–2	Computer-based	Speaking	Yes. The TE will enter scores in the DEI during or after the administration of the Speaking domain in the TDS.
K–2	Computer-based (using paper Writing Answer Book)	Writing	Yes. The TE will enter scores in the DEI after the Writing Answer Books have been locally scored.
3–12	Computer-based	Speaking	Yes. The TE will enter scores in the DEI during or after the administration of the Speaking domain in the TDS.
3–12	Computer-based	Listening and Reading	No. Students will enter the answers in the TDS.
3–12	Computer-based	Writing	No. The TE will enter scores in the THSS after students have completed the Writing domain in the TDS.

Summative ELPAC Overview

Table 2 indicates when the DEI is required for the computer-based Summative ELPAC.

Table 2. Data Entry Requirements for Each Domain of the Computer-based Summative ELPAC
Grade Levels	Test Delivery	Domain	DEI Required?
K–2	Computer-based	Listening and Reading	No. The TE will select the student’s responses in the TDS.
K–2	Computer-based	Speaking	Yes. The TE will enter scores in the DEI during or after the administration of the Speaking domain in the TDS.
K–2	Computer-based (using paper Writing Answer Book)	Writing	No. The LEA will send the completed Writing Answer Book to ETS for scoring.
3–12	Computer-based	Listening, Reading, and Writing	No. Students will enter the answers in the TDS.
3–12	Computer-based	Speaking	Yes. The TE will enter scores in the DEI during or after the administration of the Speaking domain in the TDS.

Entering Scores, Computer-based Assessments

This subsection describes the general instructions for entering scores in the DEI for the computer-based ELPAC.

Refer to the Logging On to the DEI section of this chapter to log on to the DEI in preparation for entering scores.
On the Available Tests screen, select the [Start Initial ELPAC Grades XX (Domain Name) - Online Data Entry Interface] or [Start Summative ELPAC Grades XX (Domain Name) - Online Data Entry Interface] button (refer to figure 1).

Figure 1. Available Tests screen
The Instructions and Help screen, shown in figure 2, is the same as the one that is used by a student taking a computer-based assessment.

Figure 2. Instructions and Help screen
1. Select the [View Test Settings] button to review the test settings used by the student in the TDS and assigned in TOMS. Note that these cannot be changed in the DEI.
2. Select the [View Help Guide] button for an overview of the buttons the user will encounter in the DEI; these are the same buttons and tools that a student encounters in the TDS. The guide is available on all screens by selecting the [Help] question mark [?] button in the top-right corner of any screen.
Select the [Begin Data Entry] button to enter the scores for the domain, or select the [Go Back] button to exit.
The first item for scoring in the DEI will match the same first test question from the student secure browser or the Student Score Sheet (refer to figure 3 and figure 4). Follow the instructions and scripts in the DFA for the grade- and form-specific ELPAC domain while administering the assessment. The TE should refer to the rubrics provided in the DFA for scoring the student’s responses.

Figure 3. Sample Speaking Student Score Sheet

Figure 4. Sample Writing domain score sheet
If the score is identified on the score sheet, refer to the DEI screen and select the appropriate radio button to score (“Score 0,” “Score 1,” “Score 2,” etc.) for that item (refer to figure 5).

Figure 5. DEI Score Entry screen
After selecting the appropriate radio button for the score, select the [Next] button in the top-left corner of the DEI screen (indicated in figure 5) to continue to the next question. Continue entering scores in the DEI in this manner.
If the student taking the Initial ELPAC Writing domain (K–2) or the Initial ELPAC or Summative ELPAC Speaking domain (any grade level or grade span) had not responded to any questions or answered any questions correctly up to the stopping marker in the domain DFA, the TE may have stopped administering the domain. Note the following about this situation:
1. For the Speaking domain, the TE should either mark the Speaking Student Score Sheet if the student was unable to continue after the stopping marker and so testing was completed for this domain; or, if scoring directly into the DEI, select the [Submit Test] button at the top of the screen.
2. When the user entering results submits the assessment, the Attention message box (figure 6) will appear to advise the user that they are ending the assessment and to select the [Yes] button (refer to figure 6 to end the assessment; no more score entry is necessary at this point. Otherwise, select [Next] to continue entering scores.
Figure 6. Attention message box (reached the end of the assessment)
On the screen for the last question, select the [Next] button (outlined with a box in red) in the top-left corner of the screen (refer to figure 7).

Figure 7. [Next] button to end the assessment
After selecting [Next], the Data Entry Summary screen will show any questions that did not have a score assigned (refer to figure 8). Select a question number with the triangle symbol to go back to that question to assign a score if a score was recorded on the Student Score Sheet. Do not readminister any questions that did not have a score assigned. If all scores have been entered, select the [Submit Test] button.

Figure 8. Data Entry Summary screen
After selecting the [Submit Test] button, the Attention message box will appear and ask the user to verify test submission (refer to figure 9). Select the [Yes] button if all score entries have been completed.

Figure 9. Attention message box
After selecting the [Yes] button, the Test Submission Record screen will indicate that the assessment has been submitted (refer to figure 10).

Figure 10. Test Submission Record screen
Select one of the following buttons at the bottom of the screen (figure 10):
1. [Log Out] button—Exit the DEI.
2. [Enter Responses for a Different Test] button—Enter responses for a different assessment (if there are more associated assessments for the student).
3. [Enter Responses for a Different Student] button—Return to the Logon screen to start the process over for a new student.
Securely destroy all Speaking Student Score Sheets after scores have been entered in the DEI.

ELPAC PPTs

Only students with documented accessibility needs or schools that require PPT materials because of an emergency should be testing on ELPAC PPT emergency materials. To receive PPT emergency materials, an LEA ELPAC coordinator must complete and submit the CAASPP and ELPAC Special Request for Paper Exams web form. This request must be approved by the CDE prior to the LEA receiving PPT emergency materials.

Initial ELPAC Overview

When the Initial ELPAC PPT emergency form for K–12 students is administered, it is administered on Answer Books. The TE-generated scores of the Initial ELPAC PPT emergency form Speaking and Writing domains must be entered into the DEI immediately after the administration. Speaking scores can be entered during the administration, or they may be marked on the Speaking Student Score Sheet found in each Answer Book and then transferred into the DEI after the administration. Student responses from the Initial ELPAC PPT emergency form Listening and Reading domain sections of the Answer Book should be entered into the DEI as soon as possible following the administration.

Speaking Student Score Sheets and any other secure materials should be securely destroyed at the end of the test administration window. When administering the assessment close to the end of the test administration window, please remember that parents/guardians should be provided with 30 days to request a review of the results before materials are destroyed.

Table 3 indicates when the DEI is required for the Initial ELPAC PPT emergency forms.

Table 3. Data Entry Requirements for Each Domain of the Initial ELPAC PPT Emergency Forms
Grade Levels	Test Delivery	Domain	DEI Required?
K–12	Emergency Paper–pencil	Listening and Reading	Yes. The TE will enter the student’s responses into the DEI.
K–12	Emergency Paper–pencil	Speaking and Writing	Yes. The TE will enter the student’s scores into the DEI after the administration of the Speaking and Writing domains.

Summative ELPAC Overview

When the Summative ELPAC PPT emergency form for K–12 students is administered, it is administered on Answer Books. The K–2 Answer Books must be returned to ETS for scoring, so there is no data entry required. Refer to the PPT Administration chapter of this manual for more information about returning PPT emergency form materials.

Table 4 indicates when the DEI is required for the Summative ELPAC PPT emergency forms.

Table 4. Data Entry Requirements for Each Domain of the Summative ELPAC PPT Emergency Forms
Grade Levels	Test Delivery	Domain	DEI Required?
K–2	Emergency Paper–pencil	All domains	No. The LEA will send the completed Answer Book to ETS for scoring.
3–12	Emergency Paper–pencil	Listening, Reading, and Writing	Yes. The TE will enter the student’s responses into the DEI.
3–12	Emergency Paper–pencil	Speaking	Yes. The TE will enter the student’s scores into the DEI after the administration of the Speaking domain.

Entering Scores or Responses, PPT Emergency Forms

This section describes the general instructions for entering scores or responses into the DEI for the ELPAC PPT emergency forms.

Refer to the Logging On to the DEI section of this chapter to log on to the DEI in preparation for entering scores or responses.
Confirm that the information in the DEI for the student matches the grade level or grade span on the student’s Answer Book (refer to figure 11).

Figure 11. Sample Answer Book cover
On the Available Tests screen, select a [Start Initial ELPAC Grades XX (Domain Name) - Paper Data Entry Interface] or [Start Summative ELPAC Grades XX (Domain Name) - Paper Data Entry Interface] button (refer to figure 12).

Figure 12. Available Tests screen
The Instructions and Help screen, shown in figure 13, is the same as the one that is used by a student taking assessments online.

Figure 13. Instructions and Help screen
1. Select the [View Test Settings] button to review the student’s test settings, as assigned in TOMS. Note that these cannot be changed in the DEI.
2. Select the [View Help Guide] button for an overview of the buttons the user will encounter in the DEI; these are the same buttons and tools that a student would encounter in the TDS. The guide is available on all screens by selecting the [Help] question mark [?] button in the top-right corner of any screen.
Select the [Begin Data Entry] button to enter the scores or responses found in the student’s Answer Book, or select the [Go Back] button to exit.
The first item for entry in the DEI will match the same first test question in the corresponding domain section of the student’s Answer Book; locate the score or response that was recorded for question number 1.
On the DEI screen, select the matching score (“Score 0,” “Score 1,” etc.) or the radio button that corresponds with the response the student marked in the Answer Book for question number 1 (refer to figure 14). If the student left a response blank in the Answer Book, the TE may leave the item blank in the DEI as well. After selecting the appropriate score or response, select the [Next] button in the top-left corner of the DEI screen to continue to the next question.

Figure 14. DEI Data Entry screen
If the student did not respond to any questions or did not answer any questions correctly up to the stopping marker, the TE may have stopped administering the domain before the end of the assessment. Note the following about this situation:
1. The TE should select the [Next] button in the DEI to move through the remaining items of the assessment without selecting any more scores. Refer to the Examiner’s Manual for the location of the stopping marker in the Initial ELPAC and Summative ELPAC, respectively, if necessary.
2. The TE also has the option to select the [Submit Test] button at the top of the screen in the DEI at this point. If this happens, the Attention message box will appear to advise the user that the user is ending the assessment and to select the [Yes] button (refer to figure 15). Select the [Yes] button to end the assessment; no more score entry is necessary at this point. Otherwise, select [Next] to continue.
Figure 15. Attention message box (reached the end of the assessment)
On the screen for the last question, select the [Next] button (outlined with a box in red) in the top-left corner of the screen (refer to figure 16).

Figure 16. [Next] button to end the assessment
After selecting [Yes], the Data Entry Summary screen will show any questions that did not have a score selected or response entered (refer to figure 17). Note the following about this screen:
1. Select a question number with the triangle symbol to go back to that question to assign the missing score or response.
2. Refer to the score or response in the student Answer Book to verify that all scores or responses were entered correctly.
3. If the TE or student forgot or failed to mark a score or response, respectively, in the Answer Book, then the score or response should be left blank in the DEI.
Figure 17. Data Entry Summary screen
When all scores or responses have been verified, select the [Submit Test] button. After selecting the [Submit Test] button, the Attention message box will appear and ask the user to verify test submission (refer to figure 18). Select the [Yes] button to indicate that score or response entry has been completed for this assessment.

Figure 18. Attention message box
After selecting the [Yes] button, the Test Submission Record screen will indicate that the assessment has been submitted (refer to figure 19).

Figure 19. Test Submission Record screen
Select one of the following buttons at the bottom of the screen:
1. [Log Out] button—Exit the DEI.
2. [Enter Responses for a Different Test] button—Enter responses for a different assessment (if there are more associated assessments for the student).
3. [Enter Responses for a Different Student] button—Return to the Logon screen to start the process over for a new student.