Single Sign On: Overview

Single sign-on (SSO) allows a user to have a single set of credentials to access all the California assessment-related systems, including the California Educator Reporting System (CERS) and the Smarter Balanced Tools for Teachers website, which has replaced the Digital Library as the formative assessment component to the Smarter Balanced assessment system. Users can log on to the individual systems through the CAASPP and ELPAC sites and can also transition among systems once they are logged on to a system.

Local educational agency (LEA) staff who do not need access to California assessment-related systems can still have access to Tools for Teachers. Coordinators can create the Tools for Teachers Only role for these users. Users with an affiliated LEA email can also use the Tools for Teachers button on CAASPP and ELPAC to self-register.

The following are hyperlinks to the California assessment systems available through SSO. In the Test Operations Management System (TOMS), hyperlinks can be found under the [Links] navigation tab in the top navigation bar. Please see External Links for details.

User Roles

Users are assigned roles through TOMS. Each role is assigned a set of permissions giving specific access to different assessment systems. The following tables contain information regarding the user roles available for assignment in TOMS. These user roles govern access to features within TOMS and other systems, including CERS. All user roles include access to the Smarter Balanced Tools for Teachers.

TOMS User Roles for CAASPP

The table that follows (table 1) contains details on the user roles available for users who manage and administer the CAASPP assessments.

Table 1. TOMS User Roles for CAASPP

TOMS User RolesSystem Responsibilities and Abilities

Superintendent

This role is automatically assigned to the LEA superintendents and charter school administrators as listed in the California School Directory. This role has the following system responsibilities and permissions:

  • Identification and assignment of all LEA CAASPP coordinators for the LEA for the current and upcoming administration years
  • Addition of the special education coordinator and technology coordinator contacts
  • Access to Completion Status reports in TOMS
  • Access to assessment results in the ORS and CERS for all students in the LEA

LEA CAASPP Coordinator

This role is assigned by a user who has the superintendent role and has the following system responsibilities and permissions:

  • Assignment and management of all CAASPP user roles
  • Assignment and verification of test administrations
  • Entry and uploading of the following:
    • Student test assignments
    • Test settings
    • Unlisted resources
    • Condition codes
  • Submission of STAIRS Reports
  • Management of the Interim Assessment Hand Scoring System (ability to view interim assessment responses for all students within the LEA, score responses for which the LEA CAASPP coordinator has been assigned, and reassign responses to any scorer or score manager within the LEA)
  • Access to the Interim Assessment Viewing System
  • Access to Completion Status reports in TOMS
  • Access to assessment results in the ORS and CERS for all students in the LEA
  • Creation and assignment of rosters in the ORS and student groups in CERS
    • Ability to administer all summative, interim, practice, and training tests

Site CAASPP Coordinator

This role is assigned by users who have the LEA CAASPP coordinator role. This role can be assigned to a user at the school level only and has the following system responsibilities and permissions:

  • Assignment and verification of student test assignments, test settings, unlisted resources, and condition codes
  • Coordination of test security
  • Management of the Interim Assessment Hand Scoring System (ability to view interim assessment responses for all students at the site, score responses for which they have been assigned, and reassign responses to any scorer or score manager within the LEA)
  • Access to the Interim Assessment Viewing System
  • Access to Completion Status reports in TOMS
  • Access to summative assessment results in the ORS and CERS
  • Access to interim assessment results in CERS for all students at the site
  • Creation of rosters in the ORS and student groups in CERS and assignment of those roster groups to site users
  • Ability to administer all summative, interim, practice, and training tests

CAASPP Test Administrator

This role is assigned by users who have the LEA CAASPP coordinator or site CAASPP coordinator role. This role can be assigned to a user at the school level only and has the following system responsibilities and permissions:

  • Administration of standard summative, interim, practice, and training tests to students
  • Verification of student test settings in the Test Administrator Interface
  • Test session security
  • Access to the Interim Assessment Hand Scoring System (ability to view interim assessment responses for all students at the site and score responses for which the test administrator has been assigned)
  • Access to the Interim Assessment Viewing System
  • Access to Completion Status reports in TOMS
  • Access to summative assessment results in the ORS and CERS for the students in the roster group assigned to them by a coordinator
  • Access to interim assessment results in CERS for the students in the roster group assigned to them by a coordinator

CAASPP Test Examiner

This role is assigned by users who have the LEA CAASPP coordinator or site CAASPP coordinator role. This role can be assigned to a user at the school level only. The user must be a credentialed or licensed employee at the LEA and has the following system responsibilities and permissions:

  • Administration of both the general and the alternate summative assessments and interim, practice, and training tests to students
  • Verification of student test settings in the Test Administrator Interface
  • Test session security
  • Access to the Interim Assessment Hand Scoring System (ability to view interim assessment responses for all students at the site and score responses for which the test examiner been assigned)
  • Access to the Interim Assessment Viewing System
  • Access to Completion Status reports in TOMS
  • Access to summative assessment results in the ORS for the students in the roster group assigned to them by a coordinator
  • Access to interim assessment results in CERS for the students in the roster group assigned to them by a coordinator

CAASPP IA Administrator Only

This role is assigned by users who have the LEA CAASPP coordinator or site CAASPP coordinator role. This role can be assigned to a user at the school level only and has the following system responsibilities and permissions:

  • Administration only of the Smarter Balanced Interim Assessments to students
  • Access to the Interim Assessment Hand Scoring System (ability to view interim assessment responses for all students at the site and score responses for which the CAASPP IA administrator has been assigned), the Interim Assessment Viewing System, and the Interim Assessment Completion Status reports system)
  • Access to interim assessment results available through CERS for the students in the roster group assigned to them by a coordinator

Educator—District

This role is assigned by users who have the LEA CAASPP coordinator role. This role can be assigned to a user at the LEA level only and has the following system responsibility and permission:

  • Access to assessment results in the ORS and CERS for the entire LEA

Educator—Test Site

This role is assigned by users who have the LEA CAASPP coordinator or site CAASPP coordinator role. This role can be assigned to a user at the school level only and has the following system responsibility and permission:

  • Access to assessment results in the ORS and CERS for the entire school

Educator—Roster

This role is assigned by users who have the LEA CAASPP coordinator or site CAASPP coordinator role. This role can be assigned to a user at the school level only and has the following system responsibility and permission:

  • Access to assessment results in the ORS and CERS for the students in the roster group assigned to them by a coordinator

Tools for Teachers

This role is assigned by users who have the LEA CAASPP coordinator or site CAASPP coordinator role and has the following system responsibility and permission:

  • Access to only the Tools for Teachers

The tables that follow (table 2 and table 3) display the features that can be accessed in TOMS for CAASPP on the basis of the user’s role.

Table 2. Assessment Systems Permissions Associated with Each CAASPP TOMS Role

Systems PermissionsLEA CoordinatorSite CoordinatorTest AdminTest Examiner
Organization management

View / edit; entire LEA

View only;

site level

View only;

site level

View only;

site level

User management

Entire LEA

Site level

No

No

Student test management

View / edit; entire LEA

View / edit;

site level

View only;

site level

View only;

site level

Test administration

Yes

View only;

site level

View only;

site level

View only;

site level

STAIRS

Yes

Yes

No

No

Student information system credentials

Yes

No

No

No

Reports

Entire LEA

Site level

Site level

Site level

Test Administrator Interface

All CAASPP

All CAASPP

All CAASPP,

excluding CAAs

All CAASPP

Completion Status and Roster Management

Entire LEA

Site level

Site level

Site Level

ORS

Entire LEA

Site level

Roster; site level

Roster Site Level

CERS

Entire LEA

Site level

Site level

Roster site level

Interim Assessment Viewing System

Yes

Yes

Yes

Yes

Interim Assessment Hand Scoring System

Yes

Yes

Yes

Yes

Administer CAASPP practice and training tests

Yes

Yes

Yes

Yes

Table 3. Assessment Systems Permissions Associated with Each CAASPP TOMS Role (cont)

Systems PermissionsInterim Assessments OnlyDistrict EducatorSite EducatorEducator—Roster

Organization management

View only; site level

View Only Entire LEA

View only; site level

View only; site level

User Management

No

No

No

No

Student Test Management

View only; site level

View Only Entire LEA

View only; site level

No

Test Administration

View only; site level

No

No

No

STAIRS

No

No

No

No

Student Information System Credentials

No

No

No

No

Reports

Site level

Entire LEA

Site level

No

Test Administrator Interface

Interim assessments

No

No

No

Completion Status and Roster Management

Site level

Entire LEA

Site level

Site level

Online Reporting System

Roster; site level

Entire LEA

Site level

Roster; site level

Interim Assessment Viewing System

Yes

No

No

No

Interim Assessment Hand Scoring System

Yes

No

No

No

California Educator Reporting System

Roster; site level

Entire LEA

Site level

Roster; site level

Administer CAASPP Practice and Training Tests

Yes

No

No

No

TOMS User Roles for the ELPAC

The table that follows (table 4) contains details on the user roles available for those who manage and administer the ELPAC assessments.

Table 4. TOMS User Roles for the ELPAC

TOMS User RoleSystem Responsibilities and Abilities

Superintendent

This role is automatically assigned to LEA superintendents and charter school administrators as listed in the California School Directory. This role has the following system responsibilities and permissions:

  • Identification and assignment of all LEA ELPAC coordinators for the LEA in the current and upcoming administration years
  • Addition of the special education coordinator and technology coordinator contacts
  • Access to Completion Status reports in TOMS
  • Access to assessment results in the ORS and CERS for all students in the LEA

LEA ELPAC Coordinator

This role is assigned by a user who has the superintendent role and has the following system responsibilities and permissions:

  • Assignment and management of all ELPAC user roles
  • Assignment and verification of student test exemptions
  • Identification of students taking the alternate assessments
  • Uploading of test settings and unlisted resources
  • Management of paper test orders
  • Submission of Security and Test Administration Incident Reporting System (STAIRS) cases
  • Access to assessment audio files
  • Entry of scores into the THSS
  • Entry of student responses and scores into DEI
  • Access to individual Initial ELPAC Student Score Reports (SSRs)
  • Access to Completion Status reports in TOMS and assessment results in CERS for all students in the LEA
  • Creation and assignment of student groups in CERS
  • Ability to administer ELPAC assessments (including the audio files) to students
  • Ability to administer the Smarter Balanced Interim Assessments for English language arts/literacy (ELA) and mathematics

Site ELPAC Coordinator

This role is assigned by users who have the LEA ELPAC coordinator role. This role can be assigned to a user at the school level only and has the following system responsibilities and permissions:

  • Identification and training of all relevant site staff
  • Assignment of users at the site level
  • Coordination of site test security
  • Access to assessment audio files
  • Initiation of STAIRS cases for the site
  • Access to site-level reports for all students at the school site
  • Access to Completion Status reports in TOMS and assessment results in CERS for all students at the site
  • Creation and assignment of student groups in CERS
  • Ability to administer ELPAC assessments (including the audio files) to students
  • Ability to administer the Smarter Balanced Interim Assessments for ELA and mathematics
  • Entry of scores into the THSS
  • Entry of student responses and scores into the DEI
  • Printing of individual Initial ELPAC SSRs

ELPAC Test Examiner

This role is assigned by users who have the LEA ELPAC coordinator or site ELPAC coordinator role. This role can be assigned to a user at the school level only and has the following system responsibilities and permissions:

  • Administration of ELPAC assessments (including the audio files) to students
  • Test session security
  • Entry of data and score into the THSS
  • Printing of individual Initial ELPAC SSRs
  • Ability to administer the Smarter Balanced Interim Assessments for ELA and mathematics
  • Access to Completion Status reports in TOMS and assessment results in CERS for students in an assigned student group
  • Entry of scores into the THSS
  • Entry of student responses and scores into the DEI

LST Correspondence Administrator

This role is assigned by users who have the LEA ELPAC coordinator role. This role can be assigned to a user at the LEA level only and has the following system responsibilities and permissions:

  • Entry of data and scores into the THSS
  • Printing of Initial ELPAC SSRs, individually or in a batch
  • Exporting of student results to merge into a parent/guardian notification letter
  • Access to assessment results in CERS for students in the LEA
  • Entry of student responses and scores into the DEI

LST Data Entry

This role is assigned by users who have the LEA ELPAC coordinator role. This role can be assigned to a user at the school level only and has the following system responsibilities and permissions:

  • Entry of data and score into the THSS
  • Printing of individual Initial ELPAC SSRs
  • Access to assessment results in CERS for students in an assigned student group

Tools for Teachers Only

This role is assigned by users who have the LEA ELPAC coordinator or site ELPAC coordinator role and has the following system responsibility and permission:

  • Access to only the Tools for Teachers

The tables that follow (table 5 and table 6) display the features that can be accessed in TOMS for the ELPAC on the basis of the user’s role. These options allow for the ability to assign roles consistent with state and federal privacy laws and local policy and procedures. It is important that the coordinators review their site user list and the roles assigned to those users on a periodic basis to ensure that all users maintain appropriate permissions within TOMS.

Table 5. Assessment Systems Permissions Associated with Each ELPAC Role

System PermissionsLEA CoordinatorSite CoordinatorTest Examiner

Organization management

Yes

View only;

site level

View only;

site level

User management

Yes

Site level

View only;

site level

Student test management

Yes

Site level

View only;

site level

Test administration

View only

View only;

site level

View only;

site level

STAIRS

Submit

Submit

No

Orders

Yes

No

No

Audio

Yes

Yes

Yes

Student information system credentials

Yes

No

No

Reports

Yes

Site level

Some site level

Teacher Hand Scoring System

Yes

Yes

Yes

Test Administrator Interface

Summative ELPAC

Summative ELPAC

Summative ELPAC

Completion Status and Roster Management

LEA level

Site level

Site level

DEI

Yes

Yes

Yes

CERS

Entire LEA

Site level

Roster; site level

Practice and training tests

ELPAC only

ELPAC only

ELPAC only

Table 6. Assessment Systems Permissions Associated with Each ELPAC Role (cont)

System PermissionsLST Correspondence AdministratorLST Data Entry

Organization management

View only

View only;

site level

User management

View only;

site level

View only;

site level

Student test management

View only;

site level

View only;

site level

Test administration

No

No

STAIRS

No

No

Orders

No

No

Audio

No

No

Student information system credentials

No

No

Reports

Yes

Site-level reports

Teacher Hand Scoring System

Score Manager

LEA level

Scorer

site level only

Test Administrator Interface

Yes

No

Completion Status and Roster Management

No

No

DEI

Yes

Site level

CERS

No

No

Practice and training tests

No

No

Map of TOMS User Roles to CERS Roles

SSO eliminates the need for the Administration and Registration Tool (ART) to manage permissions for CERS and the Smarter Balanced Tools for Teachers. Users are automatically provided access to and privileges in CERS on the basis of their role in TOMS. Table 7 explains the terms used under CERS permissions and DL access:

Table 7. Permissions and Access

TermDescription

PII

View individual student results by district, school, and grade.

GROUP_ADMIN

Create, edit, and delete assigned student groups (assigns student groups to others, such as teachers).

Custom Aggregate Reporter

Create, view, and export custom aggregate reports.

Instructional Resource Admin

Create, edit, and delete links to instructional resources.

PII_GROUP

Create, edit, and delete custom groups (from assigned groups); view students (individual or group) in assigned group(s).

DL_EndUser

View, search, download, print and use formative assessment professional learning and instructional resources as a Tools for Teachers user.

TOMS Functions for Coordinators

The following tasks can be performed in TOMS, depending on the user’s role:

  • Pre-administration functions
    • Add users, either one at a time or by batch upload, which allows users to access the California assessment systems.
    • Add and manage (including password resets) CAASPP or ELPAC site coordinator, test administrator, test examiner, and educator roles.
    • Set up and manage CAASPP test administration windows.
    • Indicate which students are taking the CAAs for ELA, mathematics, and science.
    • Assign accommodations and designated supports to students in the LEA.
    • Request the use of an unlisted resource (an accessibility resource that is not otherwise available) for a student who uses the resource in daily instruction.
    • Assign certain condition codes (either not tested medical emergency [NTE] or parent/guardian exemption [PGE]), either one by one or in a batch upload, to students before or during the selected testing window (CAASPP only).
  • Test administration functions
    • Report testing irregularities, breaches, improprieties, and incidents by completing the STAIRS form in TOMS.
    • Download secure CAASPP materials and resources, such as training materials for hand-scoring interim assessments, Directions for Administration (DFAs) for the CAAs for ELA and mathematics, and separate DFAs for the CAA for Science.
    • Download secure ELPAC materials and resources, such as the Summative ELPAC DFAs.
    • Score Initial ELPAC results in the THSS for the Writing domain.
    • Print Initial ELPAC SSRs, download Initial ELPAC student score data, and generate parent/guardian letters.
    • Install files for the voice packs used by the test delivery system.
  • Post-administration functions
    • View Completion Status reports.
    • Access the LEA’s test results and SSRs.

Test Administrators, and Test Examiners

  • Test administration functions
    • Download secure CAASPP materials and resources, such as training materials for hand-scoring interim assessments, DFAs for the CAAs for ELA and mathematics, and separate DFAs for the CAA for Science.
    • Download secure ELPAC materials and resources, such as the Summative ELPAC DFAs.
    • Score Initial ELPAC results in the THSS for the writing domain.
  • Post-administration functions
    • View Completion Status reports.