Remote Testing Features

Features by Role

There are new remote testing features available in the secure browser and the web-based Student Testing Interface for the summative assessments, interim assessments, and practice and training tests. The following remote testing features are available by role:

Icon Feature Initiated By
Schedule a Session icon showing a calendar with the words 'schedule a session' written directly below Advanced scheduling of test sessions
  • Coordinator
  • Test administrator and examiner
Video icon Video monitoring
  • Coordinator (to confirm)
  • Test administrator and examiner (to monitor)
Direct message icon showing chat bubbles and the word 'messages' written directly below Individual messaging
  • Student
  • Test administrator and examiner
Raise hand icon showing a white hand within a red circle Raise hand
  • Student only
Call icon with a blue phone within a gray circle One-on-one video call
  • Test administrator and examiner only
Broadcast icon showing a megaphone with the word 'broadcast' directly below Broadcast
  • Test administrator and examiner only
View icon showing two people looking at a screen Screen share
  • Test administrator and examiner only

Test Administrators

Advanced Scheduling

Take the following steps to schedule a remote test in advance:

  1. Select the [Test Administrator Interface for All Online Tests] button on either the CAASPP or ELPAC website.
  2. Log on to the Test Administrator (TA) Interface using your current-year TOMS logon access.
  3. Select the [Upcoming Sessions] tab and then the [Schedule a Session] button (figure 1).

    Upcoming Session tab with Schedule a Session button

    Figure 1. [Upcoming Session] tab with the [Schedule a Session] button

  4. Select the start and end date for the future test session and then the [Next] button.
  5. Choose the testing category of the assessment you are scheduling. An example of the Test Selection screen showing the testing categories is presented in figure 2.

    Screen capture of the Operational Test Selection window showing categories for Smarter Balanced Summative and Interim Assessments, CAA, CAST, CSA, and the Alternate, Summative, and Initial ELPAC

    Figure 2. Test Selection screen

  6. Select the plus sign [Expand] icon to expand the options for the exact grade and name of the test you are administering to your students (figure 3). Test categories are separated by color and identified by name.

    Operational Test Selection screen with the list of available items expanded and the Add Filter button, plus and minus icons, test checkbox, and Start Operational Session button indicated

    Figure 3. Expanded tests in the Operational Test Selection window

  7. Once you have selected your test or tests, enter a session name, select the Remote or Hybrid radio button, and then select the [Save Session] button. A Session Information pop-up box appears, providing the session ID and session link (figure 4).

    Session Information pop-up with Session ID presented

    Figure 4. Session Information pop-up box with session ID

  8. Edit or delete the session in the days prior to the scheduled session date—you cannot edit session information on the day of the session. The edit function allows you to change the date or select additional tests to add to the testing session. The only characteristic you cannot edit is the session type. If you need to switch from a remote session to an in-person session or vice versa, just delete the session and recreate it with the correct session type.

If you have students who are testing in person, you need to schedule those sessions separately from remote-testing sessions. This allows us to determine which students were tested remotely and categorize reported results correctly.

We recommend that no more than 20 students be tested during a remote test session. This number is based on observations made during user acceptance testing of the remote environment.

For a demonstration of the steps taken to set up and use a remote test session, watch the Schedule, Start, Stop Remote Test video.

Test Administrator or Test Examiner Webcam and Microphone

When you start a remote test session, a pop-up box prompts you to agree to allow the testing system to access the device’s webcam and microphone. You should check the I agree checkbox and select the [Allow] button (figure 5). During the test session, you—as test administrator or examiner—have the ability to toggle the device’s webcam and microphone on and off.

Allow Testing System Access pop-up box with I Agree checkbox selected and Allow button presented

Figure 5. Pop-up box allowing testing system access to webcam and microphone

Monitoring a Test Session

Monitor students’ progress as they are testing from the Students in Your Operational Test Session screen in the TA Interface (figure 6).

Operational Test Session screen with Student Information, Test, Progress, Status, Test Settings, and Actions columns

Figure 6. Operational Test Session screen with student selected

There are several tools you can use on the TA Interface:

  • The Student Information column provides information about the students testing remotely. The video thumbnail icon next to the student’s name and Statewide Student Identifier (SSID) displays a snippet from the student’s video feed every five seconds. If the student’s camera is not on or is not working, the video thumbnail appears grayed out. If a student raises a hand in the communication widget, a [Chat] chat bubble icon will appear next to the student’s video thumbnail.
  • The test status indicates if a student’s test is approved, started, completed, or paused.
  • The blue progress bar shows the student’s progression through the test.
  • The [View], or eye, icon allows you to view the test settings for each student.
  • If a student’s test requires attention, has been idle, is unexpectedly disconnected from a session, or has pending requests for print-on-demand, the TA Interface separates the test into a “Tests with Potential Issues” section.

Video Monitoring

The three icons above the testing program legend on the right side of the Operational Test Session screen allow you to toggle between student thumbnail layouts. These are shown in table 1.

Table 1. Layout Icons

Icon View Type
list view icon with three horizontal lines List View
gallery view icon with a three by three matrix of squares Gallery View
large gallery view icon with a two by two matrix of squares Large Gallery View

The List View (figure 7) is the default view when you first enter the TA Interface. As students complete their audio and video checks, they will appear in the TA Interface test monitoring screen in this view with video monitoring thumbnails for each student. The video feed refreshes every five seconds.

Operational Test Session screen in List View

Figure 7. Operational Test Session screen in List View

If at any time, the student loses video or connectivity, a sad-face icon displays instead of the student’s picture. If the test requires video, the student will not be able to proceed with the test until the student’s video is reconnected. You can select the thumbnail of the student to open the communication widget that allows direct communication with the student.

The Gallery View (figure 8) shows 10 students at a time. If you are administering the test session to more than 10 students, you can scroll to see additional students.

Operational Test Session screen in Gallery View

Figure 8. Operational Test Session screen in Gallery View

The Large Gallery View looks like the Gallery view, except it allows you to see four students at a time with larger pictures.

From the Gallery View, you can pause students’ tests by selecting the [Pause] icon, and you can view the percentage of tests that have been completed. A red raised hand or chat bubble will also appear in this view if a student sends a message or raises a hand.

For a demonstration of these features, watch the Monitoring a Remote Test video.

Test Examiner Communication Widget

Once a test session has begun, there are several tools to communicate with the student. The communication icons function similarly across the three view types.

  • Select a student’s thumbnail from the default list view to open the communication widget that will allow you to communicate directly with the student.
  • Select the [Phone] icon to video call one-to-one with the student.
  • Select the [Messages] icon to chat with the student. You can also send out a broadcast message that will go out to all the students at once in the chat and will be read to students automatically using text-to-speech.
  • Select the [Video] icon to view the live student video again.
  • If the student’s [Raise Hand] icon was activated, select the [Lower Hand] icon once you have resolved the student’s question.
  • Select the [Exit] icon to exit the communication widget.

One-to-One Video Call

Only you, as the test administrator or examiner, can initiate a one-to-one video call, not the student; select the [Phone] icon to make a call. Video of both you and the student are present on a split screen during the video call (figure 9). The student will be able to see and hear you, but you have the ability to turn on and off the student’s video and microphone. To end the call, select the [Phone] icon again.

One-to-One Video Call split screen showing test examiner and student

Figure 9. One-to-one video call with split screen

Broadcast Feature

You can use the broadcast feature to communicate with all the students in the test session (figure 10). This is a one-way feature you can initiate—students cannot communicate with other students during the test session.

When you send a broadcast text message, all students will see the message in the communication widget. The broadcast message displays differently to the student than the chat message does. The broadcast is seen as text in the student communication widget and is read aloud automatically to the students using text-to-speech.

Portion of test screen with a broadcast message box

Figure 10. Broadcast message

For a demonstration of the test administrator or test examiner communication widget features, watch the Monitoring a Remote Test video.

Screen Share

Figure 11. Screen share view

You can use the screen share feature to view a student’s screen during the test session (figure 11). This is a one-way feature only you can initiate by selecting the screen share icon.

When you select the screen share icon, the student will need to grant you permission by selecting the [I agree] box and [Allow] button on the widget. Once the student grants permission, a red dotted line will appear around the student’s screen indicating that you can now see their screen. On your interface, you will see a window with a live feed of the student’s screen. The student can still interact with the test while sharing their screen and you can still chat with the student one-on-one by using the chat widget and audio/video communication. When you are finished viewing the student’s screen, select the [X] in the upper right corner of the window or select the end screen share icon in the widget. The red line will disappear once screen sharing stops.

For a demonstration of the screen sharing feature, watch the How to Use the Screen Sharing Feature video.

Students

Student Communication Widget

When you log on to the test, a widget with a small image of your live video appears in the corner of your screen. Select this widget for more tools to communicate with your teacher during the test.

Icon Description
Raise hand icon with a white hand within a red circle Select the [Raise Hand] icon on the sidebar of the widget to get your teacher’s attention.
Direct message icon showing chat bubbles and the word 'messages' written directly below Select the [Messages] icon to switch from video view to chat view to send your teacher a message.
Example of a broadcast message showing a box with the text 'students receive broadcast messages from the test administrator that look like this and play aloud automatically' in a box and a play button next to the text box If your teacher sends a message to everyone at once, it will play aloud automatically. You can read the message in the chat or press the [Play] button next to it to listen to it again.
Pause icon with the word pause written directly below If you need to step away from your computer, make sure you press the [Pause] button first at the top of your screen.
Stop button with the words 'end test' written directly below When you are finished with your test and ready to submit, select the red [End Test] button at the top left of your screen.

Student Audio/Video Checks

Camera Check

To complete the camera check, you need to first select the box to agree to grant the web browser permission to access your camera by selecting the checkbox next to I agree to grant the browser permission to access the camera (figure 12). When your individual video appears, select the green [I see myself] button.

If you select the [I cannot see myself] button, the system will help you solve the problem.

Audio/Video Check screen with checkbox for agreeing to give permission to access the camera

Figure 12. Audio/Video Checks screen

Recording Device Check

The check for a recording device is new. It is now required for all students, in case you have to enter into a call with your test administrator or test examiner during a remote test session.

To complete the recording device check, select the [Microphone] icon button, record a brief statement, press the [Stop] icon button, and then replay the recording.

If you select the [I did not hear my recording] button (figure 13), the system will help you solve the problem.

Recording Device Check screen with buttons reading 'I heard my recording,' I did not hear my recording,' and 'Skip.'

Figure 13. Recording Device Check screen

Sound and Video Playback Check

To complete the sound and video playback check, first select the [Play] button. If you can hear the music and see the moving musical notes, you can select the green [I could play the video and sound] button (figure 14).

If you cannot hear the music and see the moving musical notes, select the [I could not play the video or sound] button and the system will help you solve the problem.

Sound and video playback check screen with buttons reading 'I could play the video and sound' and 'I could not play the video or sound'

Figure 14. Sound and Video Playback Check screen

Text-to-Speech Sound Check

This is also a new check and required for all students.

To complete the text-to-speech sound check, select the [Speaker] icon and, if you want to, change the voice pack and adjust the volume, pitch, or rate (figure 15). Then, indicate whether you have heard the voice, did not hear the voice, or want to skip the check. Finally, select [Continue].

If you select the [I did not hear the voice] button, the system will help you solve the problem.

Text-to-Speech Sound Check screen with sound settings a buttons reading 'I heard the voice,' 'I did not hear the voice,' and 'Skip'

Figure 15. Text-to-Speech Sound Check screen

For a demonstration of these features, you can watch the How to Take a Remote Test video.