Remote Testing Features
Features by Role
There are new remote testing features available in the secure browser and the web-based Student Testing Interface for the summative assessments, interim assessments, and practice and training tests. The following remote testing features are available by role:
|Advanced scheduling of test sessions||
|One-on-one video call||
Take the following steps to schedule a remote test in advance:
- Select the [Test Administrator Interface for All Online Tests] button on either the CAASPP or ELPAC website.
- Log on to the Test Administrator (TA) Interface using your current-year TOMS logon access.
Select the [Upcoming Sessions] tab and then the [Schedule a Session] button (figure 1).
Figure 1. [Upcoming Session] tab with the [Schedule a Session] button
- Select the start and end date for the future test session and then the [Next] button.
Choose the testing category of the assessment you are scheduling. An example of the Test Selection screen showing the testing categories is presented in figure 2.
Figure 2. Test Selection screen
Select the plus sign [Expand] icon to expand the options for the exact grade and name of the test you are administering to your students (figure 3). Test categories are separated by color and identified by name.
Figure 3. Expanded tests in the Operational Test Selection window
Once you have selected your test or tests, enter a session name, select the Remote or Hybrid radio button, and then select the [Save Session] button. A Session Information pop-up box appears, providing the session ID and session link (figure 4).
Figure 4. Session Information pop-up box with session ID
- Edit or delete the session in the days prior to the scheduled session date—you cannot edit session information on the day of the session. The edit function allows you to change the date or select additional tests to add to the testing session. The only characteristic you cannot edit is the session type. If you need to switch from a remote session to an in-person session or vice versa, just delete the session and recreate it with the correct session type.
If you have students who are testing in person, you need to schedule those sessions separately from remote-testing sessions. This allows us to determine which students were tested remotely and categorize reported results correctly.
We recommend that no more than 20 students be tested during a remote test session. This number is based on observations made during user acceptance testing of the remote environment.
For a demonstration of the steps taken to set up and use a remote test session, watch the Schedule, Start, Stop Remote Test video.
Test Administrator or Test Examiner Webcam and Microphone
When you start a remote test session, a pop-up box prompts you to agree to allow the testing system to access the device’s webcam and microphone. You should check the I agree checkbox and select the [Allow] button (figure 5). During the test session, you—as test administrator or examiner—have the ability to toggle the device’s webcam and microphone on and off.
Figure 5. Pop-up box allowing testing system access to webcam and microphone
Monitoring a Test Session
Monitor students’ progress as they are testing from the Students in Your Operational Test Session screen in the TA Interface (figure 6).
Figure 6. Operational Test Session screen with student selected
There are several tools you can use on the TA Interface:
- The Student Information column provides information about the students testing remotely. The video thumbnail icon next to the student’s name and Statewide Student Identifier (SSID) displays a snippet from the student’s video feed every five seconds. If the student’s camera is not on or is not working, the video thumbnail appears grayed out. If a student raises a hand in the communication widget, a [Chat] chat bubble icon will appear next to the student’s video thumbnail.
- The test status indicates if a student’s test is approved, started, completed, or paused.
- The blue progress bar shows the student’s progression through the test.
- The [View], or eye, icon allows you to view the test settings for each student.
- If a student’s test requires attention, has been idle, is unexpectedly disconnected from a session, or has pending requests for print-on-demand, the TA Interface separates the test into a “Tests with Potential Issues” section.
The three icons above the testing program legend on the right side of the Operational Test Session screen allow you to toggle between student thumbnail layouts. These are shown in table 1.
|Large Gallery View|
The List View (figure 7) is the default view when you first enter the TA Interface. As students complete their audio and video checks, they will appear in the TA Interface test monitoring screen in this view with video monitoring thumbnails for each student. The video feed refreshes every five seconds.
Figure 7. Operational Test Session screen in List View
If at any time, the student loses video or connectivity, a sad-face icon displays instead of the student’s picture. If the test requires video, the student will not be able to proceed with the test until the student’s video is reconnected. You can select the thumbnail of the student to open the communication widget that allows direct communication with the student.
The Gallery View (figure 8) shows 10 students at a time. If you are administering the test session to more than 10 students, you can scroll to see additional students.
Figure 8. Operational Test Session screen in Gallery View
The Large Gallery View looks like the Gallery view, except it allows you to see four students at a time with larger pictures.
From the Gallery View, you can pause students’ tests by selecting the [Pause] icon, and you can view the percentage of tests that have been completed. A red raised hand or chat bubble will also appear in this view if a student sends a message or raises a hand.
For a demonstration of these features, watch the Monitoring a Remote Test video.
Test Examiner Communication Widget
Once a test session has begun, there are several tools to communicate with the student. The communication icons function similarly across the three view types.
- Select a student’s thumbnail from the default list view to open the communication widget that will allow you to communicate directly with the student.
- Select the [Phone] icon to video call one-to-one with the student.
- Select the [Messages] icon to chat with the student. You can also send out a broadcast message that will go out to all the students at once in the chat and will be read to students automatically using text-to-speech.
- Select the [Video] icon to view the live student video again.
- If the student’s [Raise Hand] icon was activated, select the [Lower Hand] icon once you have resolved the student’s question.
- Select the [Exit] icon to exit the communication widget.
One-to-One Video Call
Only you, as the test administrator or examiner, can initiate a one-to-one video call, not the student; select the [Phone] icon to make a call. Video of both you and the student are present on a split screen during the video call (figure 9). The student will be able to see and hear you, but you have the ability to turn on and off the student’s video and microphone. To end the call, select the [Phone] icon again.
Figure 9. One-to-one video call with split screen
You can use the broadcast feature to communicate with all the students in the test session (figure 10). This is a one-way feature you can initiate—students cannot communicate with other students during the test session.
When you send a broadcast text message, all students will see the message in the communication widget. The broadcast message displays differently to the student than the chat message does. The broadcast is seen as text in the student communication widget and is read aloud automatically to the students using text-to-speech.
Figure 10. Broadcast message
For a demonstration of the test administrator or test examiner communication widget features, watch the Monitoring a Remote Test video.
Figure 11. Screen share view
You can use the screen share feature to view a student’s screen during the test session (figure 11). This is a one-way feature only you can initiate by selecting the screen share icon.
When you select the screen share icon, the student will need to grant you permission by selecting the [I agree] box and [Allow] button on the widget. Once the student grants permission, a red dotted line will appear around the student’s screen indicating that you can now see their screen. On your interface, you will see a window with a live feed of the student’s screen. The student can still interact with the test while sharing their screen and you can still chat with the student one-on-one by using the chat widget and audio/video communication. When you are finished viewing the student’s screen, select the [X] in the upper right corner of the window or select the end screen share icon in the widget. The red line will disappear once screen sharing stops.
For a demonstration of the screen sharing feature, watch the How to Use the Screen Sharing Feature video.
Student Communication Widget
When you log on to the test, a widget with a small image of your live video appears in the corner of your screen. Select this widget for more tools to communicate with your teacher during the test.
|Select the [Raise Hand] icon on the sidebar of the widget to get your teacher’s attention.|
|Select the [Messages] icon to switch from video view to chat view to send your teacher a message.|
|If your teacher sends a message to everyone at once, it will play aloud automatically. You can read the message in the chat or press the [Play] button next to it to listen to it again.|
|If you need to step away from your computer, make sure you press the [Pause] button first at the top of your screen.|
|When you are finished with your test and ready to submit, select the red [End Test] button at the top left of your screen.|
Student Audio/Video Checks
To complete the camera check, you need to first select the box to agree to grant the web browser permission to access your camera by selecting the checkbox next to I agree to grant the browser permission to access the camera (figure 12). When your individual video appears, select the green [I see myself] button.
If you select the [I cannot see myself] button, the system will help you solve the problem.
Figure 12. Audio/Video Checks screen
Recording Device Check
The check for a recording device is new. It is now required for all students, in case you have to enter into a call with your test administrator or test examiner during a remote test session.
To complete the recording device check, select the [Microphone] icon button, record a brief statement, press the [Stop] icon button, and then replay the recording.
If you select the [I did not hear my recording] button (figure 13), the system will help you solve the problem.
Figure 13. Recording Device Check screen
Sound and Video Playback Check
To complete the sound and video playback check, first select the [Play] button. If you can hear the music and see the moving musical notes, you can select the green [I could play the video and sound] button (figure 14).
If you cannot hear the music and see the moving musical notes, select the [I could not play the video or sound] button and the system will help you solve the problem.
Figure 14. Sound and Video Playback Check screen
Text-to-Speech Sound Check
This is also a new check and required for all students.
To complete the text-to-speech sound check, select the [Speaker] icon and, if you want to, change the voice pack and adjust the volume, pitch, or rate (figure 15). Then, indicate whether you have heard the voice, did not hear the voice, or want to skip the check. Finally, select [Continue].
If you select the [I did not hear the voice] button, the system will help you solve the problem.
Figure 15. Text-to-Speech Sound Check screen
For a demonstration of these features, you can watch the How to Take a Remote Test video.