Data Entry Requirements

Computer-based Initial ELPAC

The test examiner–generated scores of the computer-based Initial ELPAC Speaking and K–2 Writing domains may be entered directly into the DEI during the administration of the Speaking and Writing domains, or they may be entered on the student score sheet—the back page of the DFA and the inside back cover of the Writing Answer Book—and then transferred into the DEI after the administration. If scores are not entered while the student is testing, enter Speaking and Writing scores immediately after testing and then securely destroy the student score sheets.

Table 1 indicates when the DEI is required for the computer-based Initial ELPAC.

Table 1. Data Entry Requirements for Each Domain of the Computer-based Initial ELPAC

Grade Levels Test Delivery Domain DEI Required?
K–2 Computer-based Listening and Reading No, the test examiner will select the student’s responses in the TDS.
K–2 Computer-based Speaking Yes, the test examiner will enter scores in the DEI during or after the administration of the Speaking domain in the TDS.
K–2 Paper–pencil Writing Yes, the test examiner will enter scores in the DEI after the Writing Answer Books have been locally scored.
3–12 Computer-based Listening and Reading No, students will enter the answers in the TDS.
3–12 Computer-based Speaking Yes, the test examiner will enter scores in the DEI during or after the administration of the Speaking domain in the TDS.
3–12 Computer-based Writing No, the test examiner will enter scores in the THSS after students have completed the Writing domain in the TDS.

General Instructions for Entering Scores for Computer-based Assessments in the DEI

This subsection describes the general instructions for entering scores in the DEI for the computer-based Initial ELPAC.

  1. Refer to the Logging On to the DEI section of this manual to log on to the DEI in preparation for entering scores. On the Available Tests screen, select the teal [Start Initial ELPAC Grades XX (Domain Name) - Online Data Entry Interface] button (refer to figure 1).

    Available Tests screen with the Initial ELPAC Writing test selected for the student's applicable grade level or grade span

    Figure 1. Available Tests screen

  2. The Instructions and Help screen, shown in figure 2, is the same as the one that is used by a student taking a computer-based assessment.
    1. Select the [View Test Settings] button to review the test settings used by the student in the TDS and assigned in TOMS. Note that these cannot be changed in the DEI.
    2. Select the [View Help Guide] button for an overview of the buttons the user will encounter in the DEI; these are the same buttons and tools that a student encounters in the TDS. The guide is available on all screens by selecting the [Help] question mark [?] button in the top-right corner of any screen.

    Instructions and Help screen with Begin Data Entry and Return to Login buttons

    Figure 2. Instructions and Help screen

  3. Select the [Begin Data Entry] button to enter the scores for the domain, or select the [Return to Login] button to exit.
  4. The first item for scoring in the DEI will match the same first test question from the student secure browser or the student score sheet (refer to figure 3 and figure 4). Follow the instructions and scripts in the DFA for the grade- and form-specific ELPAC domain while administering the test. The test examiner should refer to the rubrics provided in the DFA for scoring the student’s responses.

    For the Writing domain, if there are any blank or unmarked scores on the student score sheet, refer to the Answer Book to confirm whether all questions that were answered have been scored. If there are any discrepancies, defer score entry in the DEI until all responses have been scored.

    Sample Speaking domain student score sheet with item number one indicated

    Figure 3. Sample Speaking domain student score sheet

    Sample Writing domain student score sheet with item number one indicated

    Figure 4. Sample Writing domain student score sheet

  5. If the score is identified on the student score sheet, refer to the DEI screen and select the appropriate score (“Score 0,” “Score 1,” “Score 2,” etc.) for that item (refer to figure 5).

    Data Entry Interface screen showing the first item to be scored with the Next button indicated

    Figure 5. DEI Score Entry screen

  6. After selecting the appropriate radio button for the score, select the [Next] button in the top-left corner of the DEI screen (indicated in figure 5) to continue to the next question.
  7. Continue entering scores in the DEI in this manner. If the student had not responded to any questions or answered any questions correctly up to the stopping marker in the domain DFA, the test examiner may have stopped administering the domain.

    During the administration of the Speaking domain, the test examiner should mark the student score sheet if the student was unable to continue after the stopping marker to indicate that testing was completed for this domain. The test examiner should select the [End Test] button at the top of the screen in the DEI at this point.

    For the Writing domain, select the [Next] button at the top of the screen in the DEI until the last question, and then select the [End Test] button. No more score entry is necessary at this point.

  8. When the user selects the [Next] button after entering a score for the last question in the domain, the Attention message box will pop up to advise the user that the user has reached the end of the test and to select the [OK] button (refer to figure 6). Select the [OK] button.

    Attention pop-up message box that reads, 'You have reached the end of the test. Please click [OK] to continue.'

    Figure 6. Attention message box (reached the end of the test)

  9. On the screen for the last question, select the [End Test] button (outlined with a box in red) in the top-left corner of the screen (refer to figure 7).

    Data Entry Interface screen showing the last item to be scored with the End Test button indicated

    Figure 7. [End Test] button

  10. After selecting the [End Test] button, another Attention message box will pop up to notify the user that the user is ending the test; the box will also advise the user to select the [Yes] button to end the test or the [No] button to continue working on the test (refer to figure 8). Select the [Yes] button if all score entries have been completed.

    Attention pop-up message box with 'Yes' and 'No' buttons that reads, 'You are ending the test. Click [Yes] to end the test. Click [No] to continue working on the test.'

    Figure 8. Attention message box (ending the test)

  11. After selecting [Yes], the Data Entry Summary screen will show any questions that did not have a score assigned (refer to figure 9). Select a question number with the triangle symbol to go back to that question to assign a score if a score was recorded on the student score sheet. Do not readminister any questions that did not have a score assigned. If all scores have been entered, select the [Submit Test] button.

    Data Entry Summary screen showing item 6 as an unanswered item

    Figure 9. Top of the Data Entry Summary screen

  12. After selecting the [Submit Test] button, a Warning message box will pop up to ask the user to verify test submission (refer to figure 10). Select the [Yes] button if all score entries have been completed.

    Warning message over the Data Entry Summary screen for online data entry that asks the user, 'Are you sure you want to submit the test?' with the Yes button indicated

    Figure 10. Warning message box

  13. After selecting the [Yes] button, the Test Submission Record screen will indicate that the test has been submitted (refer to figure 11).

    Test Submission Record screen with three buttons at the bottom: Log Out, Enter Responses for a Different Test, and Enter Responses for a Different Student

    Figure 11. Test Submission Record screen

  14. Select one of the following buttons at the bottom of the screen:
    1. [Log Out] button—Exit the DEI.
    2. [Enter Responses for a Different Test] button—Enter responses for a different test (if there are more associated tests for the student).
    3. [Enter Responses for a Different Student] button—Return to the Logon screen to start the process over for a new student.
  15. Securely destroy all student score sheets after scores have been entered in the DEI.

Initial ELPAC PPTs

Only students with documented accessibility needs or schools that require PPT materials because of an emergency should be testing on Initial ELPAC PPT emergency materials. To receive PPT emergency materials, an LEA ELPAC coordinator must complete and submit the CAASPP and ELPAC Special Request for Paper Exams web form. This request must be approved by the CDE prior to the LEA receiving PPT emergency materials.

When the Initial ELPAC PPT emergency form for kindergarten through grade twelve students is administered, it is administered on Answer Books. The test examiner–generated scores of the Initial ELPAC PPT emergency form Speaking and Writing domains must be entered into the DEI immediately after the administration. Speaking scores can be entered during the administration, or they may be marked on the student score sheet found in each Answer Book and then transferred into the DEI after the administration. Student responses from the Initial ELPAC PPT emergency form Listening and Reading domain sections of the Answer Book should be entered into the DEI as soon as possible following the administration.

Student score sheets and any other secure materials should be securely destroyed at the end of the test administration window. When testing close to the end of the test administration window, please remember that parents/guardians should be provided with 30 days to request a review of the results before materials are destroyed.

Table 2 indicates when the DEI is required for the Initial ELPAC PPT emergency form.

Table 2. Data Entry Requirements for Each Domain of the Initial ELPAC PPT Emergency Form

Grade Levels Test Delivery Domain DEI Required?
K–12 Paper–pencil Listening and Reading Yes, the test examiner will enter the student’s responses into the DEI.
K–12 Paper–pencil Speaking and Writing Yes, the test examiner will enter the student’s scores into the DEI after the administration of the Speaking and Writing domains.

General Instructions for Entering Data for PPT Emergency Forms in the DEI

This section describes the general instructions for entering scores or responses in the DEI for the Initial ELPAC PPT emergency forms.

  1. Refer to the Logging On to the DEI section of this manual to log on to the DEI in preparation for entering scores or responses. Confirm that the information in the DEI for the student matches the grade level or grade span on the student’s Answer Book (refer to figure 12).

    Sample Initial ELPAC Answer Book cover

    Figure 12. Sample Answer Book cover

  2. On the Available Tests screen, select the teal [Start Initial ELPAC Grades XX (Domain Name) - Paper Data Entry Interface] button (refer to figure 13).

    Available Tests screen showing the Initial ELPAC domains for the student's applicable grade level or grade span

    Figure 13. Available Tests screen

  3. The Instructions and Help screen, shown in figure 14, is the same as the one that is used by a student taking assessments online.
    1. Select the [View Test Settings] button to review the student’s test settings, as assigned in TOMS. Note that these cannot be changed in the DEI.
    2. Select the [View Help Guide] button for an overview of the buttons the user will encounter in the DEI; these are the same buttons and tools that a student would encounter in the TDS. The guide is available on all screens by selecting the [Help] question mark [?] button in the top-right corner of any screen.

    Instructions and Help screen with Begin Data Entry and Return to Login buttons

    Figure 14. Instructions and Help screen

  4. Select the [Begin Data Entry] button to enter the scores or responses found in the student’s Answer Book, or select the [Return to Login] button to exit.
  5. The first item for entry in the DEI will match the same first test question in the corresponding domain section of the student’s Answer Book; locate the score or response that was recorded for question number 1.
  6. On the DEI screen, select the matching score (“Score 0,” “Score 1,” etc.) or the radio button that corresponds with the response the student marked in the Answer Book for question number 1 (refer to figure 15). If the student left a response blank in the Answer Book, the test examiner may leave the item blank in the DEI as well. After selecting the appropriate score or response, select the [Next] button in the top-left corner of the DEI screen to continue to the next question.

    Note about stopping markers: If the student did not respond to any questions or did not answer any questions correctly up to the stopping marker during the test administration, the test examiner may have stopped administering the domain before the end of the test. If this was the case, the test examiner should select the [Next] button in the DEI to move through the remaining items of the test without selecting any more scores or responses. Refer to the Examiner’s Manual for the location of the stopping marker in the Initial ELPAC, if necessary.

    Data Entry Interface screen for paper data entry showing the first item to be scored with the Next button and response option radio buttons indicated

    Figure 15. DEI Data Entry screen

  7. When the user selects the [Next] button after entering a score or response for the last question in the domain, the Attention message box will pop up to advise the user that the user has reached the end of the test and to select the [OK] button (refer to figure 16). Select the [OK] button.

    Attention pop-up message box that reads, 'You have reached the end of the test. Please click [OK] to continue.'

    Figure 16. Attention message box (reached the end of the test)

  8. On the screen for the last question, select the [End Test] button (outlined with a box in red) in the top-left corner of the screen (refer to figure 17).

    Data Entry Interface screen for paper data entry showing the last item to be scored with the End Test button indicated

    Figure 17. [End Test] button

  9. After selecting the [End Test] button, another Attention message box will pop up to notify the user that the user is ending the test; the box will also advise the user to select the [Yes] button to end the test or the [No] button to continue working on the test (refer to figure 18). Select the [Yes] button if all score or response entries have been completed.

    Attention pop-up message box with 'Yes' and 'No' buttons that reads, 'You are ending the test. Click [Yes] to end the test. Click [No] to continue working on the test.'

    Figure 18. Attention message box (ending the test)

  10. After selecting [Yes], the Data Entry Summary screen will show any questions that did not have a score selected or response entered (refer to figure 19).

    Test Summary screen for paper data entry allowing the user to review entries by selecting a number, with triangles indicating an unanswered item

    Figure 19. Top of the Data Entry Summary screen

  11. Select a question number with the triangle symbol to go back to that question to assign the missing score or response. Refer to the score or response in the student Answer Book to verify that all scores or responses were entered correctly. If the user or student forgot or failed to mark a score or response, respectively, in the Answer Book, then the score or response should be left blank in the DEI.
  12. When all scores or responses have been verified, select the [Submit Test] button. After selecting the [Submit Test] button, a Warning message box will pop up to ask the user to confirm that the user wishes to submit the test (refer to figure 20). Select the [Yes] button to indicate that score or response entry has been completed for this test.

    Warning message over the Data Entry Summary screen that asks the user, 'Are you sure you want to submit the test?' with Yes button indicated

    Figure 20. Warning message box

  13. After selecting the [Yes] button, the Test Submission Record screen will indicate that the test has been submitted (refer to figure 21).

    Test Submission Record screen with three buttons at the bottom: Log Out, Enter Responses for a Different Test, and Enter Responses for a Different Student

    Figure 21. Test Submission Record screen

  14. Select one of the following buttons at the bottom of the screen:
    1. [Log Out] button—Exit the DEI.
    2. [Enter Responses for a Different Test] button—Enter responses for a different test (if there are more associated tests for the student).
    3. [Enter Responses for a Different Student] button—Return to the Logon screen to start the process over for a new student.